UTILITY COMMITTEE

 

MINUTES


March 14, 2013  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, J. Batty, K. Diotte, T. Caterina
M. Nathoo, Deputy City Clerk
C. Johnston, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Utility Rate Funding Allocation - Capital

             Construction Cost for the South East Regional

             Storm Sewer                                                                                          3

5.2        Development Levy for the Maple Ridge Industrial

             Lands                                                                                                      4

6.          REPORTS                                                                                              4

6.1        Utility Advisor Recommendations - Possible

             Implementation                                                                                     4

6.2        Fair Market Evaluation Methodology - Shared

             Services Assessment                                                                         4

6.3        Staffing Levels in Drainage Utilities - Terms of

             Reference                                                                                               5

6.4        Impact of Increased Utility Costs on Fixed or

             Limited Income Residents                                                                 5

6.5        Progress Update on the 2012 Flooding Issues                           5

6.6        Performance Based Rates - Minimum Filing

             Requirements                                                                                       6

6.7        Amendment to SENA Solid Waste Holdings Inc.

             Contract                                                                                                  7

6.8        Enhanced Biosolids Dewatering                                                    7

6.9        Options for Fire Services Agreement for 2017 -

             2021                                                                                                         7

7.          PRIVATE REPORTS                                                                           8

7.1        Alberta Utilities Committee Hearing - EPCOR Water

             Rates for 2012 - 2017                                                                           8

7.2        Review of Utility Billing Services - Information

             on the Study of EPCOR's Billing Services to the

             City's Utilities                                                                                        8

8.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   9

9.          ADJOURNMENT                                                                                  9

 

 

 

 

Carried

Carried

None

 

See Minutes

None

None

None

None

 

 

 

 

Carried

 

Carried

 

 

Carried

 

Carried

 

Carried

 

Carried

Action

 

Carried

 

Carried

Carried

 

Carried

 

 

Carried

 

Referred

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

 

CALL TO ORDER AND RELATED BUSINESS

 

1.1

Call to Order

 

 

 

Councillor D. Iveson called the meeting to order at 1:32 p.m.

 

1.2

Adoption of Agenda

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, Utility Committee meeting agenda be adopted with the following changes:

Additions:

6.3    Staffing Levels in Drainage Utility - Terms of    Reference
   
- Attachments 6, 7 and 8

6.6   Performance Based Rates - Minimum Filing Requirements

6.9   Options for Fire Services Agreement for 2017 - 2021 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, B. Henderson

 

 

Absent:

 

 

 

A. Sohi

 

1.3

Adoption of Minutes

 

 

Moved E. Gibbons:

 

 

 

That the November 1, 2012, and February 14, 2013, Special Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, B. Henderson

 

 

Absent:

 

 

 

A. Sohi

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.5, 6.6, 7.1 and 7.2.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Utility Rate Funding Allocation - Capital Construction Cost for the South East Regional Storm Sewer

 

 

Moved B. Henderson:

 

 

 

That the revised due date of April 9, 2013, be approved

 

Financial Svcs. and Utilities

Due Date: Apr. 9, 2013

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

5.2

Development Levy for the Maple Ridge Industrial Lands

 

 

Moved B. Henderson:

 

 

 

That the revised due date of April 9, 2013, be approved.

 

Financial Svcs. and Utilities

Due Date: Apr. 9, 2013

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.

REPORTS

6.1

Utility Advisor Recommendations - Possible Implementation

 

 

 

J. Beckett, Utility Advisor; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013FS0491, be received for information.

 

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.2

Fair Market Evaluation Methodology - Shared Services Assessment

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions.
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013DS8409, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.3

Staffing Levels in Drainage Utilities - Terms of Reference

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
J. Beckett, Utilities Advisor; and L. Rosen, Financial Officer and Treasurer, answered the Committee's question.

 

 

Moved D. Iveson:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013DS9710, be amended as follows:

·         page 3 of 4, Comparison of Utility Rates replace “43 participating utilities” with “31 participating utilities”

·         page 3 of 4, Cost Effectiveness replace “$3,770” with “$3.77”; “$1,400” with “$1.40”; and  “$6,220” with “$6.22”

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.4

Impact of Increased Utility Costs on Fixed or Limited Income Residents

 

 

Moved B. Henderson:

 

 

 

The March 14, 2013, Financial Services and Utilities report 2013FS0431, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.5

Progress Update on the 2012 Flooding Issues

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer; and
S. Edwini-Bonsu, Financial Services and Utilities, answered the Committee's questions.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013DS4134, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

Moved B. Henderson:

 

 

 

Recent Storm and City Wide Implications

That Administration provide a report on the lessons learned from the recent storm events and the implications for the system City-wide. 

 Financial Svcs. and Utilities

Due Date: Fall 2013

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, and
C. Ward, Financial Services and Utilities, answered Council's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.6

Performance Based Rates - Minimum Filing Requirements

 

 

 

D. Manning and L. Chan, EPCOR, made a presentation.
J. Beckett, Utilities Advisor; D. Manning, EPCOR; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, EPCOR presentation be added as Attachment 5 to the March 14, 2013, Financial Services and Utilities report 2013CA5162.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

Moved A. Sohi:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013CA5162, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.7

Amendment to SENA Solid Waste Holdings Inc. Contract

 

 

Moved B. Henderson:

 

 

 

That the value of the contract issued to SENA Solid Waste Holdings Inc. for operation and maintenance of the Edmonton Composting Facility and the maintenance of the Integrated Processing and Transfer Facility be increased by the sum of $10.8 million, included in the approved 2013 Waste Management Utility Budget.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.8

Enhanced Biosolids Dewatering

 

 

Moved B. Henderson:

 

 

 

That Utility Committee recommend to City Council:

That Capital Profile 13-23-9621 in the amount of $12,079,000 for the Expansion of the Biosolids Dewatering Facility, with funding of $6,483,000 from debenture debt and $5,596,000 from Retained Earnings, be approved.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.9

Options for Fire Services Agreement for 2017 - 2021

 

 

Moved B. Henderson:

 

 

 

That the March 14, 2013, Financial Services and Utilities report 2013CA6270, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

7.

PRIVATE REPORTS

7.1

Alberta Utilities Committee Hearing - EPCOR Water Rates for 2012 - 2017

 

 

 

The Committee met in private at 3:18 p.m., pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:55 p.m.

 

 

Moved B. Henderson:

 

 

 

1.    That the March 14, 2013, Financial Services and Utilities report 2013CA1861, be received for information.

2.    That the March 14, 2013, Financial Services and Utilities report 2013CA1861 remain private pursuant to sections 24 and 27 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

7.2

Review of Utility Billing Services - Information on the Study of EPCOR's Billing Services to the City's Utilities

 

 

 

 

The Committee met in private at 3:18 p.m., pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:55 p.m.

 

 

Moved B. Henderson:

 

 

 

Review of Utility Billing Services - External Consultant's Report

1.    That the March 14, 2013, Financial Services and Utilities report 2013WM2509, be referred back to Administration to provide further information on the external consultant's report. 

2.    That the March 14, 2013, Financial Services and Utilities report 2013WM2509 remain private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

Due Date:  June 18, 2013

 

8.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor D. Iveson asked whether there were any Notices of Motions.  There were none.

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 3:57 p.m.

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk