EXECUTIVE COMMITTEE

 

MINUTES


September 13, 2016  –  River Valley Room

 

 

PRESENT

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

ABSENT

None

ALSO IN ATTENDANCE

E. Gibbons, *B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel
L. Cochrane, City Manager
D. Beaudry, Acting Deputy City Clerk
N. Rajan, Office of the City Clerk

*Participated by telephone

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING    
             REPORTS RE-ROUTED BY AGENDA REVIEW COMMITTEE 4

             High Level Analysis on the Buildability of Garage

             Suites - Analysis and Draft Amendments to Zoning

             Bylaw 12800                                                                                          4

             Funding for Purchasing Renewable Energy

             Certificates                                                                                             4

5.          STATUS REPORT                                                                               4

5.1        Dedicated Reserve for Neighbourhood Renewal Funds         4

5.2        User Fee Analysis                                                                               4

5.3        Building Great Neighbourhoods Program Funding

             Review                                                                                                    5

6.          REPORTS                                                                                              5

6.1        Fort Road Business Association 2015 Annual Report

             and Audited Financial Statements                                                  5

6.2        French Quarter Business Association/Association

             des enterprises du quartier francophone 2015

             Annual Report and Audited Financial Statements                      5

6.3        Downtown Business Association 2015 Annual Report

             and Audited Financial Statements                                                  6

6.4        Disposition of Land to homeEd                                                       6

6.5        Sale of Surplus School for New School Development

             - Evansdale                                                                                            8

6.6        Sale of Surplus School Site for New School

             Development - Kiniski Gardens South                                           9

6.7        Bylaw To Amend Bylaw 12300 – Procedures and

             Committees Bylaw - To Increase Allowance of

             Participation by Communications Facilities in

             Committee Meetings                                                                           9

7.          RESPONSES TO COUNCILLOR INQUIRIES                              10

8.          PRIVATE REPORTS                                                                         10

8.1        City Charter - Intergovernmental Update                                    10

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                10

10.        ADJOURNMENT                                                                                11

 

 

 

 

Carried

Carried

None

 

See Minutes

See Minutes

None

None

None

 

 

 

See Minutes

 

See Minutes

 

Carried

Carried

 

Carried

 

 

Carried

 

 

Carried

 

Carried

Action

 

Carried

 

Carried

 

 

 

Action

None

None

Deleted

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Mayor D. Iveson called the meeting to order a 9:37 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Oshry:

 

 

 

1.   That the September 13, 2016, Executive Committee
meeting agenda be adopted with the following change:

Deletion:

8.1  City Charter - Intergovernmental Update

2.   That the Orders of the Day be amended as follows:

            Adjournment - 3:30 p.m.

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the August 30, 2016, Executive Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6 and 67.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved T. Caterina:

 

 

 

That Executive Committee hear from the speakers, in panels when appropriate:

6.4       Disposition of Land to homeED

·         C. Engelking, homeED

·         M. Patrick, homeED

6.5       Sale of Surplus School for New School
            Development - Evansdale

·         I. Saleh, Muslim Association of Canada

6.6       Sale of Surplus School Site for New School
            Development - Kiniski Gardens South

·         J. Singh

·         B. Deol

6.7       Bylaw 17755 - A Bylaw to Amend Bylaw 12300 -
            Procedures and Committees Bylaw - To increase
            Allowance of Participation by Communications
            Facilities in Committee Meetings

·         J. Pisesky

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING – NONE
REPORTS RE-ROUTED BY AGENDA REVIEW COMMITTEE

 

High Level Analysis on the Buildability of Garage Suites - Analysis and Draft Amendments to Zoning Bylaw 12800

 

 

 

Rerouted to: September 14, 2016, Urban Planning Committee

 

 

 

 

 

 

Funding for Purchasing Renewable Energy Certificates

 

 

 

Rerouted to: September 14, 2016, Urban Planning Committee

 

 

 

 

 

5.

STATUS REPORT

5.1

Dedicated Reserve for Neighbourhood Renewal Funds

 

 

Moved B. Anderson:

 

 

 

That the revised due date of November 1, 2016, be approved.

 

Financial and Corporate Svcs.

Due by:   Nov. 1, 2016

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

5.2

User Fee Analysis

 

 

Moved B. Anderson:

 

 

 

That the revised due date of September 27, 2016, be approved.

 

Financial and Corporate Svcs.

Due by:   Sep. 27, 2016

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

5.3

Building Great Neighbourhoods Program Funding Review

 

 

Moved B. Anderson:

 

 

 

That the revised due date of First Quarter 2017, be approved.

 

Sustainable Dev.

Due by:    First Quarter 2017

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.

REPORTS

6.1

Fort Road Business Association 2015 Annual Report and Audited Financial Statements

 

 

 

D. Fuhlendorf, Fort Road Business Association, made a presentation and answered the Committee's questions.

 

 

Moved T. Caterina:

 

 

 

That the September 13, 2016, Sustainable Development report CR_3917, be received for information.

 

Sustainable Dev.

 

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.2

French Quarter Business Association/Association des enterprises du quartier francophone 2015 Annual Report and Audited Financial Statements

 

 

 

M. Van Keimpema, French Quarter Business Association, made a presentation and answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the September 13, 2016, Sustainable Development report CR_3918, be received for information.

 

Sustainable Dev.

 

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.3

Downtown Business Association 2015 Annual Report and Audited Financial Statements

 

 

 

J. Taylor, Downtown Business Association, made a presentation and answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the September 13, 2016, Sustainable Development report CR_3919, be received for information.

 

Sustainable Dev.

 

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.4

Disposition of Land to homeEd

 

 

 

W. Trocenko, Sustainable Development, made a presentation.

M. Patrick and C. Engelking, homeEd, made presentations and answered the Committee's questions.

W. Trocenko and M. Rachwalski, Sustainable Development; K. Fung, Financial and Corporate Services (Law); and
P. Ohm, Sustainable Development, answered the Committee's questions.

 

 

Moved M. Oshry:

 

 

 

1.  That the Committee continue with the discussion of item 6.4 at 1:30 p.m.

2.  That item 6.7 be dealt with as the last item on the agenda.

 

 

 

Members of the Committee requested that the motion be split for voting purposes.

 

Part 1 of motion, put:

 

 

 

1.   That the Committee continue with the discussion of item 6.4 at 1:30 p.m.

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

 

 

Part 2 of motion, put:

 

 

 

2.  That item 6.7 be dealt with as the last item on the agenda.

 

 

In Favour:

Lost

 

 

B. Anderson, M. Oshry

 

 

Opposed:

 

 

 

D. Iveson, M. Walters, T. Caterina

 

 

 

W. Trocenko, Sustainable Development; and L. Cochrane, City Manager, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

Public Engagement Process for the Development of the Surplus School Sites 

That Administration continue with:

1.   its current pilot public engagement process for the development of the Kehewin and Ogilvie Ridge Surplus School Sites, and

2.   staged implementation of the public engagement process for the remaining six 2009 surplus sites, based on the results of the current pilot engagement process,

3.   homeED being included as a possible housing provider in 1 and 2 above, to advance the public engagement,

and return to Committee in the First Quarter of 2017 with a recommendation on how to proceed with the development of the two pilot sites.

Sustainable Dev.

 

Due by:    First Quarter 2017

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

 

Moved M. Oshry:

 

 

 

Review of Definition of Ancillary uses in Policy C583 from a Community Perspective

That Administration review the definition of ancillary uses in Policy C583 from a community perspective for the benefit of the larger community, recognizing the need to manage or avoid the potential for competing with private sector interests and return to Committee with possible amendments to Policy C583 and other Policies or Bylaws.

Sustainable Dev.

 

Due by:    First Quarter 2017

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.5

Sale of Surplus School for New School Development - Evansdale

 

 

 

I. Saleh, Muslim Association of Canada, made a presentation and answered the Committee's questions.

 

 

Moved T. Caterina:

 

 

 

That the September 13, 2016, Sustainable Development report CR_3930, be received for information.

Sustainable Dev.

 

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.6

Sale of Surplus School Site for New School Development - Kiniski Gardens South

 

 

 

J. Singh made a presentation. A handout provided by
J. Singh was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

 

 

Moved M. Oshry:

 

 

 

That Executive Committee recommend to City Council:

That the 2009 surplus school site in Kiniski Gardens South be exempted from Policy C583, Guidelines for development of the 2009 Surplus School Sites.

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

6.7

Bylaw To Amend Bylaw 12300 – Procedures and Committees Bylaw - To Increase Allowance of Participation by Communications Facilities in Committee Meetings

 

 

 

L. Sahli, City Clerk, made a presentation.

 

 

Moved M. Walters:

 

 

 

That Executive Committee hear from the following additional speakers, in a panel:

·         P. Remo, Edmonton’s NextGen

·         E. Chen, Edmonton’s NextGen

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

 

 

J. Pisesky; and P. Remo and E. Chen, Edmonton’s NextGen, made presentations and answered the Committee's questions.

 

 

 

L. Sahli, City Clerk, answered the Committee’s questions.

 

 

Moved M. Oshry:

 

 

 

That the September 13, 2016, Office of the City Manager report CR_3743, be received for information.

 

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Anderson, T. Caterina, M. Oshry

 

 

Opposed:

 

 

 

M. Walters

 

 

Moved D. Iveson:

 

 

 

Draft Policy to Facilitate Remote Participation in Committee Meetings for those with Accessibility Challenges

That Administration create a draft policy that would define exceptions, as contemplated by section 11 of Schedule C of Procedures and Committees Bylaw 12300, to facilitate remote participation in Committee meetings for those with accessibility challenges, and return to Committee. 

Office of the City Manager

 

Due by:    Dec. 6, 2016

 

 

In Favour:

Carried

 

 

D. Iveson, M. Walters, B. Anderson, T. Caterina, M. Oshry

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

City Charter - Intergovernmental Update

 

 

 

This item was deleted from the agenda. See item 1.2.

 

 

 

 

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Mayor D. Iveson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:12 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk