LRT GOVERNANCE BOARD

 

MINUTES


November 25, 2015  –  River Valley Room

 

 

PRESENT

*A. Maurer, D. Hickey, *T. Ball, K. Chisholm, I. Ing
*Participated by telephone

ALSO IN ATTENDANCE

L. Cochrane, Acting City Manager
S. Kaffo, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Requests to Speak                                                                              3

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

4.          STATUS REPORT                                                                               4

5.          REPORTS                                                                                              4

5.1        2016 LRT Governance Board Meeting Schedule                       4

5.2        LRT Valley Line - Fairness Monitor Update                                  4

6.          PRIVATE REPORTS                                                                           4

6.1        LRT Valley Line – Value for Money Update - Verbal

             Report                                                                                                     5

6.2        LRT Valley Line – Financial Process Evaluation

             Results/Identification of Preferred Proponent                             6

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

8.          ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

None

 

None

See minutes

None

None

 

Carried

Carried

 

 

Carried

 

Carried

 

None

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

D. Hickey called the meeting to order at 10:33 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved K. Chisholm:

 

 

 

That the November 25, 2015, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.3

Adoption of Minutes

 

 

Moved K. Chisholm:

 

 

 

That the August 26, 2015, LRT Governance Board meeting minutes be adopted. 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

 

Moved I. Ing:

 

 

 

That the September 4, 2015, Special LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

 

Moved I. Ing:

 

 

 

That the November 9, 2015, Special LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

Moved I. Ing:

 

 

 

That the following items be made time specific:

6.2 LRT Valley Line – Financial Process Evaluation Results/Identification of Preferred Proponent  - PRIVATE
Second item of business

6.1 LRT Valley Line – Value for Money Update – Verbal - PRIVATE
Third item of business

5.2 LRT Valley Line - Fairness Monitor Update
Fourth item of business

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

2016 LRT Governance Board Meeting Schedule

 

 

 

S. Kaffo, Office of the City Clerk, made a presentation and answered the Committee's questions.

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

That the LRT Governance Board meeting schedule be approved as follows:

·         February 23, 2016, from
10:30 a.m. to 4 p.m.

·         April 14, 2016, from 10:30 a.m. to
4 p.m.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.2

LRT Valley Line - Fairness Monitor Update

 

 

 

G. Campbell, GGC Consultants Inc., made a presentation. A handout provided by G. Campbell was distributed to Members of the Board and a copy was filed with the Office of the City Clerk. 

 

 

 

 

 

 

Moved I. Ing:

 

 

 

That the November 25, 2015, Transportation Services report CR_3074, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.

PRIVATE REPORTS

 

Moved I. Ing:

 

 

 

That the Board meet in private pursuant to sections 24, 25 and 29 of the Freedom of Information and Protection of Privacy Act for the discussion on items 6.1 and 6.2.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

 

 

The Board met in private at 10:39 a.m.

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

That the Board meet in public.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 

The Board met in public at 11:45 a.m.

 

 

 

 

 

6.1

LRT Valley Line – Value for Money Update - Verbal Report

 

 

 

The Board met in private at 10:39 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

 

 

 

 

The Board met in public at 11:45 a.m. 

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

1. That the November 25, 2015, Transportation Services verbal report on the LRT Valley Line - Value for Money Update, be received for information.

2. That the November 25, 2015, Transportation Services verbal report and presentation remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.2

LRT Valley Line – Financial Process Evaluation Results/Identification of Preferred Proponent

 

 

 

The Board met in private at 10:39 a.m., pursuant to sections 24, 25 and 29 of the Freedom of Information and Protection of Privacy Act.

 

 

 

 

 

 

 

The Board met in public at 11:45 a.m.

 

 

 

 

 

 

 

 

 

 

Moved I. Ing:

 

 

 

1. That the November 25, 2015, Transportation Services report CR_3075, be received for information.

2. That the November 25, 2015, Transportation Services report CR_3075, remain private pursuant to sections 24 and 25 of the Freedom of Information and
Protection of Privacy Act.

3. That the name of the Preferred Proponent remain private until released by the City Manager pursuant to section 29 of the Freedom of Information and Privacy Act.

Transportation Svcs.

 

 

 

 

City Manager

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

D. Hickey asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 11:53 a.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk