COMMUNITY SERVICES COMMITTEE

 

MINUTES


April 3, 2013  –  River Valley Room

 

 

PRESENT

J. Batty, T. Caterina, *B. Henderson, D. Iveson, *S. Mandel

*Mayor S. Mandel is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300

*Participated by telephone

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, B. Anderson, D. Loken

C. Mackenzie, Office of the City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

3.1        Green Shack Program (A. Sohi)                                                       3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING -

             REPORTS REROUTED/POSTPONED BY AGENDA REVIEW

             COMMITTEE                                                                                          4

4.1        Status Update on the Development of an

             Implementation Plan for the WinterCity Strategy                        4

5.          STATUS REPORT                                                                               4

6.          REPORTS                                                                                              4

6.1        Edmonton Heritage Council - Heritage Community

             Investment                                                                                             4

6.2        2013 Tour of Alberta - Request for Funding and

             Route Approval                                                                                    4

6.3        Parade of Festivals and K-Days Festival -

             Unfunded Funding Requests                                                           5

6.4        Memorandum of Coordination and Collaboration with

             Government of Alberta, Aboriginal Relations                               5

6.5        Public Waste Receptacles - Update                                               5

6.6        Edmonton Arts Council Community Investment

             Program Travel Grant Recommendations                                    6

6.7        iHuman Youth Society - Funding Agreement                              6

6.8        Annual Update on the Central McDougall/Queen Mary

             Park Revitalization Strategy                                                              7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                7

8.          PRIVATE REPORTS                                                                           8

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See Minutes

See Minutes

See Minutes

See Minutes

 

 

 

 

 

Postponed

None

 

 

Carried

 

Action

 

Carried

 

Carried

Action

 

Carried

Action

 

Carried

None

None

 

See Minutes

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor J. Batty called the meeting to order at 9:31 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved T. Caterina:

 

 

 

That the April 3, 2013, Community Services Committee meeting agenda be adopted with the following change:

Addition:

6.7  iHuman Youth Society - Funding Agreement

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

1.3

Adoption of Minutes

 

 

Moved D. Iveson:

 

 

 

That the March 12, 2013, Community Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.4, 6.5 and 6.7.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved T. Caterina:

 

 

 

That the Committee hear from the following speaker:

6.7      iHuman Youth Society - Funding Agreement

·         C. Broomfield, iHuman Youth Society
(to answer questions only)

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

2.3

Requests for Specific Time on Agenda

 

 

Moved T. Caterina:

 

 

 

That the following item be made time specific at 11:30 a.m.:

6.5  Public Waste Receptacles - Update

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

3.

COUNCILLOR INQUIRIES

3.1

Green Shack Program (A. Sohi/D. Loken)

 

 

 

The Green Shack Program, through partnership with community leagues, provides invaluable recreation opportunities for youth in their neighbourhoods during the summer months when school is not in session.  Please provide a report to Community Services Committee with the following information:

1.    What is the impact of the termination of the Summer Temporary Employment Program (STEP) funding on the Green Shack Program?

2.    How can Community Services continue to work with community leagues to sustain the Green Shack Program?

3.    What other options such as partnering with service groups (e.g. the Rotary Club, Kiwanis) are available to continue these programs?

Community Svcs.

 

 

Due Date: Jun 25, 2013

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - REPORTS REROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE

 

 

 

 

4.1

Status Update on the Development of an Implementation Plan for the WinterCity Strategy

 

 

 

Postponed to:  April 16, 2013 – Released early

 

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Edmonton Heritage Council - Heritage Community Investment

 

 

 

R. Smyth, D. Ridley and L. Cochrane, General Manager, Community Services, made a presentation and answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That Community Services Committee recommend to City Council:

That City Policy C211G Community Investment Grants to Organizations and Individuals, as amended and outlined in Attachment 3 of the April 3, 2013, Community Services report 2013CSP007, be approved.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

6.2

2013 Tour of Alberta - Request for Funding and Route Approval

 

 

 

R. Smyth, Community Services; D. Vienneau and A. Stieda, Tour of Alberta/Alberta Peloton Association, made a presentation and answered the Committee's questions. 
L. Cochrane, General Manager, Community Services, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

That Community Services Committee recommend to City Council:

1. That an increase of $250,000 to the 2013 Community Services operating budget to fund the 2013 Tour of Alberta, come from unallocated one-time funds in the 2013 Operating Budget, be approved.

2. That the proposed route for the Tour of Alberta in Edmonton on September 3, 2013, as outlined in Attachment 2 of the April 3, 2013, Community Services report 2013CSP005, be approved.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

 

6.3

Parade of Festivals and K-Days Festival - Unfunded Funding Requests

 

 

Moved D. Iveson:

 

 

 

That the April 3, 2013, Community Services report 2013CSP006, be received for information.

Community Svcs.

 

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

6.4

Memorandum of Coordination and Collaboration with Government of Alberta, Aboriginal Relations

 

 

 

M. Chow, Community Services, made a presentation and answered the Committee's questions.  L. Cochrane, General Manager, Community Services, answered the Committee's questions.

 

 

Moved T. Caterina:

 

 

 

That Community Services Committee recommend to City Council:

That the Mayor, on behalf of City Council, sign the Memorandum of Coordination and Collaboration, as outlined in Attachment 1 of the April 3, 2013, Community Services report 2013CSSW007REV, with the Government of Alberta, Aboriginal Relations.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

 

6.5

Public Waste Receptacles - Update

 

 

 

R. Pleckaitis, D. Belanger and L. Cochrane, General Manager, Community Services, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

Public Waste Receptacles - One-Year Pilot Test Results

That Administration provide a report to Community Services Committee on the results of the one-year pilot test of three waste receptacle units – pole mounted ring unit with poly mesh outer bag, pole mounted coated wire mesh unit, and freestanding waste collection units as outlined in the April 3, 2013, Community Services report 2013CST002.

Community Svcs.

Due Date:

Sept. 2014

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

 

6.6

Edmonton Arts Council Community Investment Program Travel Grant Recommendations

 

 

Moved D. Iveson:

 

 

 

That Community Services Committee recommend to City Council:

That the recommendations for Travel Grants, as outlined in Attachment 1 of the April 3, 2013, Edmonton Arts Council report 2012EAC002, be approved.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

6.7

iHuman Youth Society - Funding Agreement

 

 

 

L. Brenneis and L. Cochrane, General Manager, Community Services, and C. Broomfield, iHuman Youth Society answered the Committee's questions.

Mayor S. Mandel requested permission to make a Motion Without Notice to amend a motion previously passed regarding the iHuman Funding Agreement.

 

 

Moved J. Batty:

 

 

 

That Mayor S. Mandel, be allowed to make a Motion Without Notice to amend a motion previously passed regarding the iHuman Funding Agreement.

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

 

 

Moved S. Mandel:

 

 

 

That the following motion, passed at the March 5, 2012, Community Services Committee meeting:

“That a funding agreement in the amount of $1.75 million, between the City of Edmonton and the iHuman Youth Society, as outlined in the March 5, 2012, Community Services report 2012CSS006, be entered into and that the agreement be in a form and content acceptable to the City Manager”, be amended with the following:

1.    That a funding agreement in the amount of $1.75 million, between the City of Edmonton and iHuman Youth Society be entered into on the following terms:

a. There will not be a requirement that all funds or financing for completion of the project be secured prior to disbursement of the City’s contribution.

b. Funding will be released to iHuman in instalments as the project progresses, based upon cost to complete, to be calculated including the documented value of in-kind and financial contributions provided from other sources.

c. That iHuman will deliver documentation to the satisfaction of the City that confirms all contributions and assures that sufficient funds will exist to complete the project,

and that such agreement be in all other respects in form and content acceptable to the City Manager.

iHuman Funding Update on Negotiations with the Province

2.    Administration work with iHuman to bring an update on results of their negotiations with the Province to Community Services Committee meeting on April 30, 2013.

Community Svcs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Svcs.

Due Date: Apr. 30, 2013

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

 

6.8

Annual Update on the Central McDougall/Queen Mary Park Revitalization Strategy

 

 

Moved T. Caterina:

 

 

 

That the April 3, 2013, Community Services report 2013CSN003, be received for information.

Community Svcs.

 

 

 

In Favour:

Carried

 

 

J. Batty, T. Caterina, B. Henderson, D. Iveson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor J. Batty asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The Committee adjourned at 11:11 a.m.

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk