UTILITY COMMITTEE

 

MINUTES


June 16, 2011  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

ABSENT

None

ALSO IN ATTENDANCE

Councillors B. Anderson, T. Caterina

J. Charchun, Office of the City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            2

1.3.       Adoption of Minutes                                                                           2

1.4.       Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              3

2.1.       Select Items for Debate                                                                      3

2.2.       Requests to Speak                                                                              3

2.3.       Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING        3

5.          STATUS REPORT                                                                                4

5.1.       Options to Modify Waste Utility Rates – Plan for

             Low Volume Waste Generators (formerly Low and

             High Volume Waste Generators)                                                     4

6.          REPORTS                                                                                              4

6.1.       Bylaw 15816 - EPCOR Water Services and Wastewater

             Treatment Bylaw - A Bylaw to replace Bylaw 12585

             - the EPCOR Waterworks Bylaw                                                      4

6.2.       Drainage Utility Challenges Impacting Customer

             Rates - Life cycle costing and cost for

             infrastructure maintenance for Contributed Assets                   5

6.3.       Combined Sewer Overflow Control Strategy Update                5

6.4.       Cost of Service Study - Drainage Services                                  6

6.5.       2012 Strategic Business Plan - Drainage                                      6

6.6.       Bylaw 15693 - Surface Drainage Bylaw 11501

             Amendment No. 5                                                                                6

6.7.       Current Versus Former Waste Processing and

             Disposal                                                                                                 7

6.8.       Enhanced Collection - Large, Bulky Items                                   7

6.9.       Cost of Service Study - Waste Management Utility                    7

6.10.     2012 Strategic Business Plan - Waste                                           8

6.11.     History of Dividend Payments from Sanitary Utility                   8

7.          PRIVATE REPORTS                                                                            8

7.1.       Existing and New Commercial Waste Collection

             Services                                                                                                  8

8.          NOTICES OF MOTIONS                                                                      9

9.          ADJOURNMENT                                                                                  9

 

 

 

 

See Minutes

See Minutes

None

 

See Minutes

None

See Minutes

None

 

 

None

 

Carried

 

 

 

Action

 

 

Carried

Carried

Carried

Carried

 

Deleted

 

Carried

Carried

Carried

Carried

Postponed

 

 

Carried

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

 

 

 

Councillor D. Iveson called the meeting to order at
9:35 a.m.

 

 

 

 

 

1.2.

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the June 16, 2011, Utility Committee meeting agenda be adopted with the following changes:

Replacement Pages:

6.10  2012 Strategic Business Plan - Waste - Attachment 1 - Pages 21/22

Deletions:

6.6  Bylaw 15693 - Surface Drainage Bylaw 11501 Amendment No.5

Orders of the Day:

That the Orders of the Day be changed as follows:

Adjournment 5:30 p.m.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

1.3.

Adoption of Minutes

 

 

Moved A. Sohi:

 

 

 

That the May 6, 2011, Utility Committee meeting minutes be approved.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

1.4.

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.7, 6.8, 6.9, 6.10, 6.11 and 7.1.

 

 

 

 

 

2.2.

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3.

Requests for Specific Time on Agenda

 

 

Moved A. Sohi:

 

 

 

That agenda items 6.7, 6.8, 6.9, 6.10 and 6.11 be heard in the following order:

* 6.11  History of Dividend Payments from Sanitary Utility

* 6.9    Cost of Service Study - Waste Management Utility

* 6.10  2012 Strategic Business Plan - Waste

* 6.7    Current Versus Former Wast Processing and Disposal

* 6.8    Enhances Collection - Large, Bulky Items

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

 

 

There were no reports released early as part of this agenda.

 

5.

STATUS REPORT

5.1.

Options to Modify Waste Utility Rates – Plan for Low Volume Waste Generators (formerly Low and High Volume Waste Generators)

 

 

Moved A. Sohi:

 

 

 

That the revised due date of September 1, 2011, be approved.

 

Infrastructure Svcs.

 

Due Date: Sep. 1, 2011

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.

REPORTS

6.1.

Bylaw 15816 - EPCOR Water Services and Wastewater Treatment Bylaw - A Bylaw to replace Bylaw 12585 - the EPCOR Waterworks Bylaw

 

 

 

L. Rosen, Chief Financial Officer and Treasurer; and
F. Mannarino and S. Stanley, EPCOR Water Services, made a presentation and answered the Committee's questions.

 

 

 

Utility Committee met in private at 10:54 a.m., pursuant to sections 17, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Utility Committee met in public at 11:12 a.m.

 

 

Moved B. Henderson:

 

 

 

That Utility Committee recommend to the July 20, 2011, City Council meeting:

1. That Bylaw 15816, as outlined in Attachment 3 of the June 16, 2011, Financial Services report 2011CAO123, be given first reading.

2. That upon first reading of Bylaw 15816:

a. Bylaw 15816 be referred to the City Manager and return to City Council, through Utility Committee, with a report as to the reasonableness of the rates application, and a summary of written submissions by interested parties.

b. Utility Committee hold a non-statutory public hearing on Bylaw 15816, at the September 1, 2011, Utility Committee meeting.

c. EPCOR carry out the necessary advertisement of the non-statutory public hearing, to be held at the September 1, 2011, Utility Committee meeting, in accordance with section 606 of the Municipal Government Act.

d. Written submissions regarding material within the rates report from Councillors be provided to the Office of the City Clerk, no later than July 29, 2011, at 4:00 p.m., as per section 8(2) of Bylaw 12294 – EPCOR Rates Procedures Bylaw.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

 

 

Utility Committee met in private at 4:40 p.m. pursuant to sections 17, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Utility Committee met in public at 5:04 p.m.

Utility Advise to Council

 

 

Moved B. Henderson:

 

 

 

That Utility Committee recommend to City Council:

1.  That Administration undertake the actions as outlined in Attachment 1, of the June 16, 2011, Utility Committee report.

2.  That Attachment 1, of the June 16, 2011, Utility Committee report, remain private pursuant to sections 17, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.2.

Drainage Utility Challenges Impacting Customer Rates - Life cycle costing and cost for infrastructure maintenance for Contributed Assets

 

 

 

C. Ward, Infrastructure Services, made a presentation and answered the Committee's questions.  J. Beckett, Utility Advisor, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the June 16, 2011, Infrastructure Services report 2011IS6101, be received for information.

 

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.3.

Combined Sewer Overflow Control Strategy Update

 

 

 

C. Ward, and J. Tan, Infrastructure Services; and
V. Corkery, EPCOR, made a presentation and answered the Committee's questions.  J. Beckett, Utility Advisor, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the June 16, 2011, Infrastructure Services report 2011IS4753, be received for information.

 

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.4.

Cost of Service Study - Drainage Services

 

 

 

C. Ward, Infrastructure Services, made a presentation and answered the Committee's questions. J. Beckett, Utility Advisor, answered the Committee’s questions.

 

 

Moved E. Gibbons:

 

 

 

That the June 16, 2011, Infrastructure Services report 2011IS0122, be received for information.

 

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.5.

2012 Strategic Business Plan - Drainage

 

 

 

C. Ward, Infrastructure Services, made a presentation and answered the Committee's questions.  F. Wu, Infrastructure Services; J. Beckett, Utility Advisor; L. Rosen, Chief Financial Officer and Treasurer; and M. Koziol, General Manager, Infrastructure Services, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

That the June 16, 2011, Infrastructure Services and Financial Services report 2011IS8230, be received for information.

 

Infrastructure Svcs.

Financial Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.6.

Bylaw 15693 - Surface Drainage Bylaw 11501 Amendment No. 5

 

 

 

This item was deleted from the agenda.  Refer to item 1.2.

 

6.7.

Current Versus Former Waste Processing and Disposal

 

 

 

Items 6.7, 6.8, 6.9 and 6.10, were dealt with together.

R. Neehall, Infrastructure Services, made a presentation and answered the Committee's questions.  K. Chan, Financial Services, and J. Beckett, Utility Advisor, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the June 16, 2011, Infrastructure Services report 2011IS3877, be received for information.

 

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.8.

Enhanced Collection - Large, Bulky Items

 

 

 

Items 6.8, 6.7, 6.9 and 6.10 were dealt with together.

 

 

Moved D. Iveson:

 

 

 

That, given that Utility Committee is satisfied with the current collection practice of large and bulky items, no further action is required at this time.

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.9.

Cost of Service Study - Waste Management Utility

 

 

 

Items 6.9, 6.7, 6.8 and 6.10 were dealt with together.

 

 

Moved A. Sohi:

 

 

 

That the June 16, 2011, Infrastructure Services and Financial Services report 2011IS2013, be received for information.

 

Infrastructure Svcs.

Financial Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.10.

2012 Strategic Business Plan - Waste

 

 

 

Items 6.10, 6.7, 6.8 and 6.9 were dealt with together.

 

 

Moved E. Gibbons:

 

 

 

That given that Utility Committee is satisfied with the current Eco-station practice of dealing with household hazardous waste, no further action is required at this time.

 

Infrastructure Svcs.

Financial Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.11.

History of Dividend Payments from Sanitary Utility

 

 

 

M. Koziol, General Manager, Infrastructure Services, and
J. Charchun, Office of the City Clerk, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

That the June 16, 2011, Financial Services report 2011FS6918, be postponed to the September 1, 2011, Utility Committee meeting.

 

Financial Svcs.

Due Date: Sep. 1, 2011

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

7.

PRIVATE REPORTS

7.1.

Existing and New Commercial Waste Collection Services

 

 

 

Utility Committee met in private at 4:40 p.m. pursuant to sections 23 and 24 of the Freedom of Information and Protection of Privacy Act.

Utility Committee met in public at 5:04 p.m.

 

 

Moved B. Henderson:

 

 

 

1.  That the June 16, 2011, Infrastructure Services and Financial Services report 2011IS3528, be received for information.

2. That the June 16, 2011, Infrastructure Services and Financial Services report 2011IS3528 remain private pursuant to sections 23 and 24 of the Freedom of Information and Protection of Privacy Act.

 

Infrastructure Svcs.

Financial Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

8.

NOTICES OF MOTIONS

 

 

Councillor D. Iveson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 5:05 p.m.

 

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk