UTILITY COMMITTEE

 

MINUTES


May 15, 2014  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, *D. Iveson, M. Nickel, M. Walters

*Mayor D. Iveson is a Committee Member pursuant to section 150(2) Procedures and Committees Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

A. Knack, M. Oshry
J. Beckett, Utilities Advisor
S. Kaffo, Office of the City Clerk
G. Joseph, Office of the City Clerk
M. de Guzman, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Submitting Bids to External Agencies for

             Provisions of Waste Management Services - Annual

             Report                                                                                                     3

6.          REPORTS                                                                                              4

6.1        Flood Prevention - Combined Replacement Program              4

6.2        The Drainage Master Plan - Aspirational Plan 2015

             - 2024                                                                                                       4

6.3        Drainage Services Utility Supplementary Budget

             Adjustments                                                                                          5

6.4        Utility Customer Billing for Waste Management

             Sanitary and Stormwater Drainage Utilities,

             Approval of Monthly Based Billing Service Fees                        5

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        Contract for Landfill Disposal Services                                         6

8.2        Drainage Services Utility - Supplementary

             Information to Capital Budget Adjustment                                    6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

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DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:30 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Nickel:

 

 

 

That the May 15, 2014, Utility Committee meeting agenda be adopted with the following changes:

1. Addition:

·         6.4 Utility Customer Billing for Waste Management Sanitary and Stormwater Drainage Utilities, Approval of Monthly Based Billing Service Fees

2. That the Orders of the Day be changed as follows:

·         1:30 p.m. - 3 p.m. Recess

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

1.3

Adoption of Minutes

 

 

Moved E. Gibbons:

 

 

 

That the April 25, 2014, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4 and 8.2.

T. Wyman, Financial Services and Utilities, answered the Committee’s questions.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved M. Nickel:

 

 

 

That Utility Committee hear from the following speaker:

6.1 Flood Prevention - Combined Replacement Program

·         K. Brower

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Submitting Bids to External Agencies for Provisions of Waste Management Services - Annual Report

 

 

Moved M. Walters:

 

 

 

That the revised due date of July 3, 2014, be approved.

Financial Svc. and Utilities

Due Date:
Jul. 3, 2014

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.

REPORTS

6.1

Flood Prevention - Combined Replacement Program

 

 

 

T. Wyman and. C. Ward, Financial Services and Utilities, made a presentation.

K. Brower, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer, T. Wyman and C. Ward, Financial Services and Utilities; and
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

That the May 15, 2014, Financial Services and Utilities report CR_601, be received for information.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

6.2

The Drainage Master Plan - Aspirational Plan 2015 - 2024

 

 

 

T. Wyman, Financial Services and Utilities, made a presentation and answered the Committee's questions.
L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to City Council:

That the Drainage Services Master Plan 2015 – 2024 Aspirational Plan – May 5, 2014, as outlined in the May 15, 2014, Financial Services and Utilities report CR_1234, be approved.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

 

 

 

 

6.3

Drainage Services Utility Supplementary Budget Adjustments

 

 

 

T. Wyman, Financial Services and Utilities, made a presentation and answered the Committee's questions.
L. Rosen, Chief Financial Officer and Treasurer; K. Chan, Financial Services and Utilities, and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to City Council:

That the 2012-2014 Capital Budget for Drainage Services be reduced by $27,550,000, from $458,004,000 to $430,454,000.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

6.4

Utility Customer Billing for Waste Management Sanitary and Stormwater Drainage Utilities, Approval of Monthly Based Billing Service Fees

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Walters:

 

 

 

That a Service Level Agreement between the City and EPCOR Energy Alberta Inc. for utility billing and customer care services for the Waste Management, Sanitary and Stormwater Drainage Utilities for a term of two years (2014 to 2016), as outlined in the May 15, 2014, Financial Services and Utilities report CR_1297, be approved and that the agreement be in form and content acceptable to the City Manager.

Financial Svcs. and Utilities

Office of the City Manager

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Contract for Landfill Disposal Services

 

 

Moved M. Walters:

 

 

 

1. That a change order to existing Purchase Order D923584A with Waste Management of Canada Corporation for landfill disposal services to add $9 million plus GST to the current value for a new total value of $13.475 million plus GST, along with extension of the contract term to December 31, 2015, be approved.

2. That the May 15, 2014, Financial Services and Utilities report CR_1263 remain private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

8.2

Drainage Services Utility - Supplementary Information to Capital Budget Adjustment

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to City Council:

1. That the adjustments to the 2012-2014 Capital Adjustments as outlined in the May 15, 2014, Financial Services and Utilities report, CR_1292, be approved.

2. That the May 15, 2014, Financial Services and Utilities report CR_1292 remain private until tenders are awarded, pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 11:20 a.m.

 

 

______________________                                   ______________________

Chair                                                                          City Clerk