AUDIT COMMITTEE

 

MINUTES


November 9, 2018  –  River Valley Room

 

 

PRESENT

A. Knack, T. Cartmell, B. Esslinger, M. Nickel, O. Edmondson, M. Persson

ABSENT

*D. Iveson
*Mayor D. Iveson was absent due to City business.

ALSO IN ATTENDANCE

S. Hamilton, J. Dziadyk
L. Cochrane, City Manager
K. Gibson, Office of the City Clerk
W. Allsopp, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

4.          UPDATES ON SCHEDULED REPORTS                                       4

5.          STATUS REPORT                                                                               4

6.          REPORTS                                                                                              4

6.1        KPMG - 2018 Audit Planning Report                                              4

6.2        Office of the City Auditor 2019 Annual Work Plan                      5

6.3        Office of the City Auditor 2019 - 2022 Proposed

             Budget                                                                                                    5

6.4        Office of the City Auditor Recommendation

             Follow-up Dashboard Report - As at October 30,

             2018                                                                                                         6

6.5        Administrative Update on Auditor Dashboard                            6

6.6        Africa Centre:  Governance and Management Review              7

6.7        Administration Response - Africa Centre

             Governance and Management Review                                          8

6.8        Consultant Services Review                                                            8

6.9        Administration Response - Consulting Services

             Review                                                                                                    8

6.10       Corporate Strategic Risk Register 2018-2019                            9

7.          RESPONSES TO COUNCILLOR INQUIRIES                                9

8.          PRIVATE REPORTS                                                                           9

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   9

10.        ADJOURNMENT                                                                                  9

 

 

 

 

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DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor A. Knack called the meeting to order at          9:30 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved B. Esslinger:

 

 

 

That the November 9, 2018, Audit Committee meeting agenda be adopted with the following change:

Addition:

6.7 Administration Response - Africa Centre Governance and Management Review

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                    O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

1.3

Adoption of Minutes

 

 

Moved M. Nickel:

 

 

 

That the following Audit Committee meeting minutes be adopted:

  • August 30, 2018, Audit Committee
  • September 18, 2018, Special Audit Committee
  • October 15, 2018, Special Audit Committee

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved B. Esslinger:

 

 

 

That Audit Committee hear from the following speakers, in panels where appropriate:

6.6   Africa Centre: Governance and Management    Review

  • J. Gaye, Africa Centre
  • S. Ahmed, Africa Centre
  • E. Onah, Africa Centre
  • B. Kusmu
  • L. Muganga
  • K. Mansaray, Africa Centre
  • S. Mukadi, Africa Centre
  • A. Knomadic, Africa Centre
  • A. Bundu, Africa Centre
  • J. Wasike, Africa Centre

6.7   Administration Response - Africa Centre Governance and Management Review

·         L. Muganga

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                    O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for items to be dealt with at a specific time.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

UPDATES ON SCHEDULED REPORTS - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

KPMG - 2018 Audit Planning Report

 

 

 

R. Borrelli and K. Dechant, KPMG, made a presentation and answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the KPMG Audit Planning Report for the year ending December 31, 2018, as outlined in Attachment 1 of the November 9, 2018, Financial and Corporate Services report CR_6493, be approved.

Financial and Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.2

Office of the City Auditor 2019 Annual Work Plan

 

 

 

D. Wiun, City Auditor, made a presentation.

D. Wiun, City Auditor; N. Jacobsen, Financial and Corporate Services (Law); and L. Cochrane, City Manager, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

1.    That the Office of the City Auditor 2019 Annual Work Plan, as set out in Attachment 1 of the November 9, 2018, Office of the City Auditor report CR_6546, be approved.

2.    That the City Auditor discuss the addition to the Work Plan of a review of the mandate and program results of Edmonton Economic Development Corporation with its Board of Directors.

Office of the City Auditor

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.3

Office of the City Auditor 2019 - 2022 Proposed Budget

 

 

 

D. Wiun, City Auditor, made a presentation and answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That Audit Committee recommend to City Council:

That the Office of the City Auditor’s 2019 - 2022 Budget, as outlined in Attachment 1 of the November 9, 2018, Office of the City Auditor report CR_6555, be approved.

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.4

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at October 30, 2018

 

 

 

Items 6.4 and 6.5 were dealt with together.

L. Cochrane, City Manager; and G. Cebryk, Deputy City Manager, City Operations, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the November 9, 2018, Office of the City Auditor report CR_6547, be received for information.

Office of the City Auditor

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.5

Administrative Update on Auditor Dashboard

 

 

 

Items 6.4 and 6.5 were dealt with together.

 

 

Moved M. Nickel:

 

 

 

That the November 9, 2018, Office of the City Manager report CR_ 6545, be received for information.

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.6

Africa Centre:  Governance & Management Review

 

 

 

Items 6.6 and 6.7 were dealt with together.

D. Wiun, City Auditor, made a presentation.

J. Gaye, S. Ahmed, E. Onah, K. Mansaray, S. Mukadi,      A. Bundu and J. Wasike, Africa Centre; and L. Muganga and B. Kusmu, made presentations.

J. Gaye, K. Mansaray and S. Mukadi, Africa Centre, answered the Committee's questions.

D. Wiun, City Auditor, and S. Kasozi, Office of the City Auditor; R. Smyth, Deputy City Manager, M. Chow and      J. Foord, Citizen Services, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

That the November 9, 2018, Office of the City Auditor report CR_6548, be received for information.

Office of the City Auditor

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.7

Administration Response - Africa Centre Governance and Management Review

 

 

 

Items 6.6 and 6.7 were dealt with together.

 

 

Moved B. Esslinger:

 

 

 

That the November 9, 2018, Citizen Services report CR_6594, be received for information.

Citizen Svcs.

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.8

Consultant Services Review

 

 

 

Items 6.8 and 6.9 were dealt with together.

T. Burge, Deputy City Manager and R. Kits, Financial and Corporate Services; and A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, made a presentation.

D. Wiun, City Auditor; T. Burge, Deputy City Manager, and R. Kits, Financial and Corporate Services; A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, and L. Cochrane, City Manager, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

That the November 9, 2018, Office of the City Auditor report CR_6549, be received for information.

Office of the City Auditor

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.9

Administration Response - Consulting Services Review

 

 

 

Items 6.8 and 6.9 were dealt with together.

 

 

Moved B. Esslinger:

 

 

 

That the November 9, 2018, Financial and Corporate Services report CR_6454, be received for information.

 

Financial and Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

6.10

Corporate Strategic Risk Register 2018-2019

 

 

 

S. McCabe, Urban Form and Corporate Strategic Corporate Development, answered the Committee's questions.

 

 

Moved M. Persson:

 

 

 

That the November 9, 2018, Urban Form and Corporate Strategic Development report CR_6405, be received for information.

Urban Form and Corp. Strategic Dev. 

 

 

In Favour:

Carried

 

 

A. Knack, T. Cartmell, B. Esslinger, M. Nickel,                   O. Edmondson, M. Persson

 

 

Absent:

 

 

 

D. Iveson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 2:31 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk