LRT GOVERNANCE BOARD

 

MINUTES


November 26, 2013  –  River Valley Room

 

 

PRESENT

*A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

*Participated via telephone

ABSENT

None

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Requests to Speak                                                                              3

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        Project Update - Valley Line LRT -  Verbal report                       3

5.2        Project Implementation Update                                                       4

5.3        Governance and Approvals Models and Protocols  4

Summary

5.4        LRT Governance Board Semi-Annual Report - Verbal            5

Report

5.5        Review of LRT Governance Board Bylaw - Verbal Report 5

6.          PRIVATE REPORTS   6

6.1        Key Commercial & Financial Terms  6

6.2        Request for Qualifications – Valley Line LRT Stage 1  6

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY     NOTICE   6

8.          ADJOURNMENT   6

 

 

 

Carried

Carried

None

 

None

None

None

None

 

Carried

Carried

Carried

 

Action

 

Action

 

Carried

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

D. Hickey called the meeting to order at 9:35 a.m.

 

 

 

 

 

 

 

Election of Chair

D. Hickey called for nominations for the position of Chair, LRT Governance Board.

D. Hickey nominated A. Maurer for the position of Chair, LRT Governance Board.

D. Hickey asked if there were any further nominations. There being no other nominations, D. Hickey declared nominations closed.

 

 

Moved T. Ball:

 

 

 

That A. Maurer be elected as Chair, LRT Governance Board.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 


Election of Vice Chair

D. Hickey called for nominations for the position of Vice-Chair, LRT Governance Board.

D. Hickey nominated himself for the position of Vice-Chair, LRT Governance Board.

D. Hickey asked if there were any further nominations. There being no other nominations, D. Hickey declared nominations closed.

 

 

Moved K. Chisholm:

 

 

 

That D. Hickey be elected as Vice-Chair, LRT Governance Board.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.2

Adoption of Agenda

 

 

Moved I. Ing:

 

 

 

That the November 26, 2013, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.3

Adoption of Minutes

 

 

Moved K. Chisholm:

 

 

 

That the October 23, 2013, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.4

Protocol Items

 

 

Farewell to N. Alampi, Welcome B. Smid (W. Mandryk)

 

 

 

W. Mandryk, Transportation Services, notified the LRT Governance Board that Nat Alampi was leaving the LRT Design and Construction branch and introduced his replacement Brad Smid.

 

 

Moved I. Ing:

 

 

 

That the December 17, 2013, LRT Governance Board meeting be cancelled.

Corporate Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING – NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Project Update - Valley Line LRT - Verbal report

 

 

 

N. Alampi, Transportation Services, made a presentation.

 

 

 

Moved A. Maurer:

 

 

 

That the Board hear from J. Chase.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 


J. Chase made a presentation.

N. Alampi and W. Mandryk, Transportation Services, answered the Board's questions.

 

 

Moved I. Ing:

 

 

 

That the November 26, 2013, Transportation Services verbal report on the Project Update - Valley Line LRT, be received for information.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.2

Project Implementation Update

 

 

 

N. Alampi, Transportation Services, made a presentation and answered the Board's questions. P. Raymond, KPMG; and W. Mandryk, Transportation Services, answered the Board's questions.

 

 

Moved K. Chisholm:

 

 

 

That the November 26, 2013, Transportation Services report CR_754, be received for information.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.3

Governance and Approvals Models and Protocols Summary

 

 

 

N. Alampi, Transportation Services; and E. Stewart, The Stewart Group, made a presentation and answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

That the Valley Line Stage 1 procurement approval sequence, as outlined in the November 26, 2013, Transportation Services report CR_755, Governance and Approvals Models and Protocols Summary, be approved.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.4

LRT Governance Board Semi-Annual Report - Verbal Report

 

 

Moved I. Ing:

 

 

 

That Administration prepare a draft semi-annual report pursuant to section 6 of Bylaw 15659, The LRT Governance Board Bylaw, for circulation to board members on or before December 17, 2013.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.5

Review of LRT Governance Board Bylaw - Verbal Report

 

 

Moved I. Ing:

 

 

 

LRT Governance Board Bylaw Review

That Administration, as part of the required review of the LRT Governance Board Bylaw, review the provisions of the bylaw including an evaluation of the mandate and composition of the Board and suggest recommendations as to any amendments that may be required or whether the bylaw should be renewed with no amendments at the February 4, 2014 LRT Governance Board meeting.

Corporate Svcs.

Due Date:
Feb. 4, 2014

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 

Moved I. Ing:

 

 

 

That the LRT Governance Board extend orders of the day to adjourn at 1 p.m.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.

PRIVATE REPORTS

 

 

The LRT Governance Board met in private at 11:37 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 1:05 p.m.

 

6.1

Key Commercial & Financial Terms

 

 

Moved T. Ball:

 

 

 

1.    That the November 26, 2013, Transportation Services report CR_756, be received for information.

2.    That the November 26, 2013, Transportation Services report CR_756, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.2

Request for Qualifications – Valley Line LRT Stage 1

 

 

Moved I. Ing:

 

 

 

1.    That the November 26, 2013, Transportation Services report CR_757, be received for information.

2.    That the November 26, 2013, Transportation Services report CR_757, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

D. Hickey asked whether there were any Notices of Motion. There were none.

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 1:08 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk