AUDIT COMMITTEE

 

MINUTES


June 11, 2013  –  River Valley Room

 

 

PRESENT

S. Mandel, J. Batty, K. Krushell, K. Leibovici, L. Sloan, M. Norminton, R. Bhatia

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, T. Caterina
M. Nathoo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        KPMG LLP - 2012 Audit Management Letter                                3

5.2        Wicihitowin Circle of Shared Responsibility

             Society Review                                                                                     3

5.3        Administrative Update on the Wicihitowin Circle

             of Shared Responsibility Review                                                    3

5.4        Status on External Audit Management Letter -

             Management Update                                                                           4

6.          PRIVATE REPORTS                                                                           4

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

               NOTICE                                                                                                 4

8.          ADJOURNMENT                                                                                  4

 

 

 

 

Carried

Carried

See minutes

 

See minutes

None

None

None

None

 

Carried

 

Carried

 

Carried

 

Carried

None

 

None

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Mayor S. Mandel called the meeting to order at 9:31 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved J. Batty:

 

 

 

That the June 11, 2013, Audit Committee meeting agenda be adopted with the following changes:

Addition:

5.4  Status on External Audit Management Letter -
       Management Update

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, L. Sloan, M. Norminton,
R. Bhatia

 

 

Absent:

 

 

 

K. Leibovici

 

1.3

Adoption of Minutes

 

 

Moved L. Sloan:

 

 

 

That the April 22, 2013, Audit Committee meeting minutes, be adopted.

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, L. Sloan, M. Norminton,
R. Bhatia

 

 

Absent:

 

 

 

K. Leibovici

 

1.4

Protocol Items

 

 

Former Audit Committee Member – Bill Grace (S. Mandel)

 

 

 

Mayor S. Mandel, on behalf of Audit Committee, recognized Bill Grace, one of the first citizen members to serve on the Audit Committee and who has played a valuable role and showed the importance of including citizen members on the Audit Committee.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 5.1, 5.2 and 5.3.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

The request for time specific was not considered.

 

 

 

 

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

KPMG LLP - 2012 Audit Management Letter

 

 

 

R. Eeson, KPMG, made a presentation.

D. H. Edey, General Manager, Corporate Services;
L. Rosen, Chief Financial Officer and Treasurer; and
S. Farbrother, City Manager, answered the Committee's questions.

R. Eeson, KPMG, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

That the June 11, 2013, KPMG LLP report CR_270, be received for information.

KPMG LLP

 

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, K. Leibovici, L. Sloan,
M. Norminton, R. Bhatia

 

5.2

Wicihitowin Circle of Shared Responsibility Society Review

 

5.3

Administrative Update on the Wicihitowin Circle of Shared Responsibility Review

 

 

 

Items 5.2 and 5.3 were dealt with together.

 

 

 

 

 

 

 

D. Wiun, Office of the City Auditor; and L. Cochrane, General Manager, Community Services, made a presentation and answered the Committee's questions. 
M. Chow, Community Services, answered the Committee's questions.

 

 

Moved J. Batty:

 

 

 

That the June 11, 2013, Community Services report CR_226, be received for information.

Community Svcs.

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, K. Leibovici, L. Sloan,
M. Norminton, R. Bhatia

 

 

Moved J. Batty:

 

 

 

That the June 11, 2013, Community Services report CR_277, be received for information.

Community Svcs.

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, K. Leibovici, L. Sloan,
M. Norminton, R. Bhatia

 

5.4

Status on External Audit Management Letter - Management Update

 

 

Moved J. Batty:

 

 

 

That the June 11, 2013, Corporate Services report CR_295, be received for information.

Corporate Svcs.

 

 

In Favour:

Carried

 

 

S. Mandel, J. Batty, K. Krushell, K. Leibovici, L. Sloan,
M. Norminton, R. Bhatia

 

6.

PRIVATE REPORTS - NONE

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Mayor S. Mandel asked whether there were any Notice of Motions.  There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 10:10 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk