UTILITY COMMITTEE

 

MINUTES


May 15, 2012  –  River Valley Room

 

 

PRESENT

E. Gibbons, A. Sohi, B. Henderson

ABSENT

D. Iveson

ALSO IN ATTENDANCE

B. Anderson
M. Nathoo, Deputy City Clerk
C. Johnston, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            2

1.3.       Adoption of Minutes                                                                           2

1.4.       Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              3

2.1.       Select Items for Debate                                                                      3

2.2.       Requests to Speak                                                                              3

2.3.       Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING        3

5.          STATUS REPORT                                                                                3

6.          REPORTS                                                                                              3

6.1.       Biosolids Management Strategy                                                     4

6.2.       Submitting Bids to External Agencies for

             Provision of Waste Management Services - Revenue

             value is $500,000 or greater                                                              5

6.3.       Utility Customer Billing for Waste Management,

             Sanitary and Stormwater Drainage Utilities                                  5

6.4.       2011 Drainage Utility Rate Structure Study                                  7

6.5.       Waste Management Utility Curbside Collection

             Contract                                                                                                  8

7.          RESPONSES TO COUNCILLOR INQUIRIES                                8

8.          PRIVATE REPORTS                                                                            8

8.1.       Price-Setting Principles for Non-regulated Waste

             Services                                                                                                  8

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   9

10.        ADJOURNMENT                                                                                  9

 

 

 

 

Carried

Carried

None

 

See Minutes

Carried

None

None

None

None

 

Action

 

 

Carried

 

Action

Carried

 

Carried

None

 

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

 

 

 

Vice-Chair Councillor E. Gibbons called the meeting to order at 9:32 a.m.

 

1.2.

Adoption of Agenda

 

 

Moved A. Sohi:

 

 

 

That the May 15, 2012, Utility Committee Agenda be adopted.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

1.3.

Adoption of Minutes

 

 

Moved A. Sohi:

 

 

 

That the April 3, 2012, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

1.4.

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5 and 8.1.

 

2.2.

Requests to Speak

 

 

Moved A. Sohi:

 

 

 

That the Utility Committee hear from the following speaker:

6.1    Biosolids Management Strategy

·        L. Jimmo, Horse Hill Community League

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

2.3.

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1.

Biosolids Management Strategy

 

 

 

C. Ward, Infrastructure Services, made a presentation.

L. Jimmo, Horse Hills Community League, made a presentation and answered the Committee's questions.

C. Ward, A. Yee and F. Saduti, Infrastructure Services; and J. Beckett, Utilities Advisor, answered the Committee's questions. 

 

 

Moved B. Henderson:

 

 

 

2013 – 2015 Drainage Services Utility Business Plan

That Administration provide to Utility Committee a 2013 - 2015 Drainage Services Business Plan that includes the following:

1.      A schedule for implementation of the Biosolids Management Strategy and disposal of the excess biosolids (over 50,000 dry tonnes) in the lagoons by 2025.

2.      An estimate of the average percentage increase to customers.

3.      Identification of odour reduction strategies.

Infrastructure Svcs.

 

Due Date: Jun. 19, 2012

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

6.2.

Submitting Bids to External Agencies for Provision of Waste Management Services - Revenue value is $500,000 or greater

 

 

 

R. Neehall, Infrastructure Services, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

1. That Administration be approved to submit bids or proposals and enter into agreements exceeding $500,000, for the collection and processing of waste and recyclables in Alberta and its adjoining Provinces and Territories for 2012, 2013 and 2014, and that such bids, proposals and agreements be in form and content acceptable to the City Manager.

Bids to External Agencies for Provision of Waste Management Service – Annual Update

2. That Administration provide an annual report outlining the bids and proposals submitted, the results of those submissions and any agreements entered into with revenues in excess of $500,000.

Infrastructure Svcs.

 

 

 

 

 

 

Infrastructure Svcs.

 

Due Date:
Annually

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

6.3.

Utility Customer Billing for Waste Management, Sanitary and Stormwater Drainage Utilities

 

 

 

R. Neehall and M. Koziol, General Manager, Infrastructure Services; J. Beckett, Utilities Advisor; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions. 

 

 

Moved B. Henderson:

 

 

 

That Service Level Agreements with EPCOR Energy Alberta Inc., for utility billing and customer care services for the Waste Management, Sanitary and Stormwater Drainage Utilities, for a term of two years (2012 to 2013), as outlined in the May 15, 2012, Infrastructure Services report 2012IS8058, be approved.

Infrastructure Svsc.

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved B. Henderson:

 

 

 

Review of Utility Billing Services

1.      That Administration provide a report to Utility Committee on fair market value for the billing services, including exploration of options that would provide the best value to the City.

2.      That Administration work with EPCOR and provide a report to Utility Committee outlining the cost benefits to the City that will be achieved through the consolidation of the call centres and how the cost of the consolidation could be amortized.

Infrastructure Svcs.

 

Due Date: 3rd Quarter 2013

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

6.4.

2011 Drainage Utility Rate Structure Study

 

 

 

C. Ward, Infrastructure Services, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer; M. Koziol, General Manager, Infrastructure Services; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That Utility Committee recommend to City Council:

1.  That the rate structure outlined in Attachment 2 (revised) of the May 15, 2012, Infrastructure Services report 2012IS2687, be approved.

2.  That Administration prepare an amendment to Sewers Use Bylaw 9765 incorporating the revised rate structure for return to the November 1, 2012, Utility Committee meeting.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved A. Sohi:

 

 

 

That Administration correct Attachment 2 of the May 15, 2012, Infrastructure Services report 2012IS2687, indicating the correct amount, if seasonal pricing is removed.

Infrastructure Svsc.

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

6.5.

Waste Management Utility Curbside Collection Contract

 

 

 

T. Tompkins and M. Koziol, General Manager, Infrastructure Services, answered the Committee's questions. 

 

 

Moved B. Henderson:

 

 

 

That the Waste Management Services curbside collection contract, based on the bids received for the Gross Vehicle Weight of 24,300 kg., as outlined in the May 15, 2012, Infrastructure Services report 2012IS0643, be approved.

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1.

Price-Setting Principles for Non-regulated Waste Services

 

 

 

Council met in private at 11:52 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Council met in public at 12 p.m.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

1.  That the price-setting principles for non-regulated waste management services outline in the May 15, 2012, Infrastructure Services report 2012IS3568, be received for information.

2.  That Attachment 1 of the May 15, 2012, Infrastructure Services report 2012IS3568 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Infrastructure Svcs.

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Vice-Chair Councillor E. Gibbons asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 12:01 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk