UTILITY COMMITTEE

 

MINUTES


November 1, 2012  –  River Valley Room

 

 

PRESENT

E. Gibbons, A. Sohi, B. Henderson, *S. Mandel

*Committee Member pursuant to section 150 (2), Procedures and Committees Bylaw 12300

ABSENT

D. Iveson,

ALSO IN ATTENDANCE

B. Anderson, K. Leibovici, T. Caterina
L. Sahli, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        2013 Operating and Capital Utilities Budget - For

             Discussion                                                                                             3

6.2        Leveraging Edmonton's Waste Management Leadership

             - Agreement Approval                                                                         6

6.3        Drainage Services Property Purchase Opportunity

             Details - Additional Information                                                        7

7.          PRIVATE REPORTS                                                                           7

7.1        Grey's - Verbal report                                                                         7

7.2        Biodiesel Pilot - Opportunity to Act                                                8

8.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

               NOTICE                                                                                                 8

9.          ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

 

 

See minutes

None

None

None

None

None

 

 

See minutes

 

Carried

 

Carried

 

Carried

Action

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor E. Gibbons called the meeting to order at
9:35 a.m.

 

1.2

Adoption of Agenda

 

 

Moved A. Sohi:

 

 

 

That the November 1, 2012, Utility Committee Agenda be adopted.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, S. Mandel

 

 

Absent:

 

 

 

D. Iveson, B. Henderson

 

 

Moved B. Henderson:

 

 

 

That the following report be added to the November 1, 2012, Utility Committee Agenda:

7.1    Grey's - Verbal report - PRIVATE

7.2    2022 Biodiesel Pilot - Opportunity Act - PRIVATE

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

1.3

Adoption of Minutes

 

 

Moved A. Sohi:

 

 

 

That the August 28, 2012, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, S. Mandel

 

 

Absent:

 

 

 

D. Iveson, B. Henderson

 

1.4

Protocol Items

 

 

Councillor A. Sohi Raised Money for United Way (S. Mandel)

 

 

 

Mayor S. Mandel, congratulated Councillor A. Sohi for raising $2,300 for United Way by shaving his mustache on live television.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 7.1 and 7.2.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

2013 Operating and Capital Utilities Budget - For Discussion

 

 

 

L. Rosen, Chief Financial Officer and Treasurer; and R. Nehall, Financial Services and Utilities, made presentations and answered the Committee's questions. T. Tompkins and K. Chan, Financial Services and Utilities; and J. Beckett, Utility Advisor, answered the Committee's questions.

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. J. Beckett, Utility Advisor, made a presentation.

 

 

Moved A. Sohi:

 

 

 

That Utility Committee recommend to the November 27, 2012, City Council Budget:

1. That the 2013 Operating Utilities Budget be approved as follows:

a) Sanitary Drainage Utility with Revenues of $100,661,000 and Expenditures of $82,549,000.

b) Stormwater Drainage Utility with Revenues of $41,519,000 and Expenditures of $27,355,000.

c) Waste Management Utility with Revenues of $152,331,000 and Expenditures of $152,331,000.

2. That the 2012 - 2014 Capital Utilities Budget be adjusted and approved as follows:

a) The Stormwater Drainage Utility 2012-2014 Capital Budget be increased by $9,515,000 to $178,866,519.

b) The Waste Management Utility 2012-2014 Capital Budget be increased by $3,189.638 To $98,328,638, including Capital Profile 12-33-2022 Waste to Biodiesel Demonstration Facility.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved B. Henderson:

 

 

 

Utility Rate Funding Allocation - Capital Construction Cost for the South East Regional Storm Sewer

That Administration provide a report to Utility Committee outlining further information on how the funding allocated from the Utility rate to the capital construction cost for the South East Regional Storm Sewer (41 avenue and Queen Elizabeth II interchange) is funded, the implications of the funding and other alternatives for funding, and that this report not delay Administration in moving forward with participation in the project.

Financial Svcs. and Utilities

 

Due Date: Mar. 14, 2013

 

 

 

L. Rosen, Chief Financial Officer and Treasurer; and C. Ward, Financial Services and Utilities, answered the Committee's questions.

 

 

 

 

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved A. Sohi:

 

 

 

Utility Advisor Recommendations - Possible Implementation

1. That Administration return to Utility Committee with a report providing information regarding possible implementation of the Utility Advisor's recommendations as outlined in the Utility Advisor's report, included in Attachment 1 of the November 1, 2012, Financial Services and Utilities report 2012CF2106.

Fair Market Evaluation Methodology  - Share Services Assessment

2. That Administration work with the Utility Advisor to provide a report to Utility Committee that outlines a fair market evaluation methodology that could be utilized to assess one or more of the shared services for Utilities.

Financial Servcs and Utilites

 

Due Date: March 14, 2013

 

 

Due Date: March 14, 2013

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved S. Mandel:

 

 

 

Staffing Levels in Waste and Drainage Utilities – Terms of Reference

That Administration work with the Utility Advisor and return to Utility Committee with terms of reference and information on feasibility of benchmarking and/or creating a metric for staffing levels in Waste and Drainage Utilities.

Financial Svcs. and Utilities

 

Due Date: Mar. 14, 2013

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

6.2

Leveraging Edmonton's Waste Management Leadership - Agreement Approval

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That agreements between the City of Edmonton and 2492369 Canada Corporation, for the purpose of leveraging waste management expertise, as outlined in Financial Services and Utilities report 2012WM2086 be approved, and that the agreements be in form and content acceptable to the City Manager.

Financial Svcs. and Utilities

 

City Manate

 

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

6.3

Drainage Services Property Purchase Opportunity Details - Additional Information

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions.

C. Ward, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

That Utility Committee recommend to City Council:

That Administration provide a report to the November 19, 2012, Executive Committee meeting, outlining information regarding building purchase options for Drainage Design and Construction and other tax supported City services.

 

 

In Favour:

Carried

 

 

E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

7.

PRIVATE REPORTS

7.1

Grey's - Verbal report

 

 

 

The Committee met in private at 2:10 p.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:02 p.m.

 

 

Moved B. Henderson:

 

 

 

1. That the verbal report be received for information.

2. That the verbal report remain private, pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

S. Mandel, E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

7.2

Biodiesel Pilot - Opportunity to Act

 

 

 

The Committee met in private at 2:10 p.m., pursuant to sections 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:02 p.m.

 

 

Moved B. Henderson:

 

 

 

1. That the proposed adjustment for the 2012 - 2014 Waste Management Utility Capital Budget be revised as follows:

That Capital Project Profile 12-33-2022, Biodiesel Project , in the amount $6.275, be added to the proposed adjustment for the 2012 - 2014 Waste Management Utility Capital Budget, with grant funding of $2.591 million, third party contribution of $3.117 and in kind contribution from the Waste Management Utility of $0.567 million.

2.  That the November 1, 2012, Financial Services and Utilities report 2012WM8110 remain private pursuant to sections 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

Due Date: Nov. 27, City Council Budget

 

 

In Favour:

Carried

 

 

S. Mandel, E. Gibbons, A. Sohi, B. Henderson

 

 

Absent:

 

 

 

D. Iveson

 

8.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor E. Gibbons asked whether there were any Notices of Motions. There were none.

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 3:10 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk