UTILITY COMMITTEE

 

MINUTES


November 5, 2013  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, *D. Iveson, M. Nickel, M. Walters

*Mayor D. Iveson is a Committee Member pursuant to section 150(2) Procedures and Committees Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

T. Caterina, B. Esslinger, A. Knack, D. Loken, S. McKeen, M. Oshry, A. Sohi, M. Walters

L. Sahli, Office of the City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            3

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

6.          REPORTS                                                                                              4

6.1        2014 Operating and Capital Utility Budget - For

             Discussion                                                                                             4

6.2        Drainage Resources from Lower Utility Rate in

             Operating Budget  - Funding for Expanded Flood

             Prevention Program                                                                            4

7.          RESPONSES TO COUNCILLOR INQUIRIES                                5

8.          PRIVATE REPORTS                                                                           5

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   5

10.        ADJOURNMENT                                                                                  5

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

None

None

None

None

 

 

Action

 

 

See minutes

None

None

 

None

 

DECISION SUMMARY

 

ITEM

 

DECISION

 

1.

CALL TO ORDER AND RELATED BUSINESS

 

1.1

Call to Order

 

 

 

 

L. Sahli, Office of the City Clerk, called the meeting to order at 1:32 p.m.

Election of Chair

L. Sahli, Office of the City Clerk, called for nominations for the position of Chair, Utility Committee.

Councillor E. Gibbons nominated Councillor
B. Henderson for the position of Chair, Utility Committee.

L. Sahli, Office of the City Clerk, asked if there were any further nominations.  There being no other nominations,
L. Sahli declared nominations closed.

 

 

 

Moved M. Walters:

 

 

 

 

That Councillor B. Henderson be elected as Chair, Utility Committee.

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

 

L. Sahli, Office of the City Clerk, vacated the Chair and Councillor B. Henderson presided.

Election of Vice-Chair

Councillor B. Henderson called for nominations for the position of Vice-Chair, Utility Committee.

Councillor M. Nickel nominated Councillor E. Gibbons for the position of Vice-Chair, Utility Committee.

Councillor B. Henderson asked if there were any further nominations.  There being no other nominations, Councillor B. Henderson declared the nominations closed.

 

 

 

Moved M. Nickel:

 

 

 

 

That Councillor E. Gibbons be elected as Vice-Chair, Utility Committee.

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

1.2

Adoption of Agenda

 

 

 

Moved M. Nickel:

 

 

 

 

That the November 5, 2013, Utility Committee meeting agenda be adopted.

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

1.3

Adoption of Minutes

 

 

 

Moved E. Gibbons:

 

 

 

 

That the August 27, 2013, Utility Committee meeting minutes be adopted.

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

1.4

Protocol Items

 

 

 

 

There were no protocol items.

 

 

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

 

2.1

Select Items for Debate

 

 

 

 

The following items were selected for debate: 6.1 and 6.2.

 

 

 

 

 

 

 

2.2

Requests to Speak

 

 

 

Moved E. Gibbons:

 

 

 

 

That Utility Committee hear from the following speakers in a panel:

6.1   2014 Operating and Capital Utility Budget - For Discussion

6.2   Drainage Resources from Lower Utility Rate in Operating Budget - Funding for Expanded Flood Prevention Program

·         K. Brower

·         G. Zawierucha 

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

 

There were no Councillor Inquiries.

 

 

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

 

5.

STATUS REPORT - NONE

 

6.

REPORTS

 

6.1

2014 Operating and Capital Utility Budget - For Discussion

 

 

6.2

Drainage Resources from Lower Utility Rate in Operating Budget - Funding for Expanded Flood Prevention Program

 

 

 

 

 

Items 6.1 and 6.2 were dealt with together.

C. Ward and T. Wyman, Financial Services and Utility, made a presentation.

K. Brower; and G. Zawierucha, made presentations and answered the Committee's questions.  A handout provided by K. Brower, was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk. 

C. Ward and T. Wyman, Financial Services and Utility, and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee's questions.

L. Girard, Financial Services and Utility, made a presentation and answered the Committee's questions.
L. Rosen, Chief Financial Officer and Treasurer, and
B. Latta, Financial Services and Utility, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

 

A.  That the draft 2014 Operating and Capital Utility Budget be increased by
$4.7 million, to fund the preliminary work for the Expanded Flood Prevention Program, with funding from Drainage Utility rates.

Financial Svcs. and Utility

Due Date: Dec. 2, 2013

City Council Budget

 

 

 

 

 

 B.  That Utility Committee recommend to the December 2, 2013, City Council Budget meeting:

1.    That the 2014 Operating Utilities Budget be approved as follows:

a.  Sanitary Drainage Utility with Revenues of $109,862,000 and Expenditures of $87,678,000.

b.  Stormwater Drainage Utility with Revenues of $47,705,000 and Expenditures of $29,609,000.

c.  Waste Management Utility with Revenues of $158,308,000 and Expenditures of $157,819,000.

2.    That the 2012 - 2014 Capital Utilities Budget be  adjusted as follows:

a. Sanitary Drainage Utility 2012 - 2014 Capital Budget be increased by $2,350,000, to total $255,662,000, nd a transfer of $7,000,000 from Mature Neighbourhood Renewal Coordination to the Residual Disposal Facility, be approved.

b. Stormwater Drainage Utility 2012 - 2014 Capital Budget be increased by $2,350,000, to total $189,785,000.

c. Waste Management Utility 2012 - 2014 Capital Budget be reduced by $9,714,000, to total $120,153,000.

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

 

Moved M. Nickel:

 

 

 

 

That Utility Committee recommend to City Council:

That Administration provide a report to Executive Committee outlining advice from corporate risk management as it relates to flood risk areas in the City, and the outcome of their discussions with the Insurance Bureau of Canada and other agencies that address flood and other flood related issues.

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

 

Moved M. Nickel:

 

 

 

 

Options/Strategies to Reduce Waste, Sanitary and Stormwater Utility Rates

That Administration provide a report to the December 2, 2013, City Council Budget meeting, outlining options/strategies that could be used to reduce the Waste, Sanitary and Stormwater Utility rates, and implications of the options/strategies.

Financial Svcs. and Utility

Due Date: Dec. 2, 2013

City Council Budget

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

 

Moved B. Henderson:

 

 

 

 

Draft Policy to Split Drain age Development Service Costs Between Developers and Utility Rates

That Administration provide a report to Utility Committee, outlining a draft policy to evenly split (50-50) drainage development services costs between the developers and the Utility rates, including options to change the draft policy to full cost recovery.

Financial Svcs. and Utility

 

Due Date: Mar. 13, 2014

 

 

 

In Favour:

Carried

 

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

 

8.

PRIVATE REPORTS - NONE

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

 

 

10.

ADJOURNMENT

 

 

 

The Committee adjourned at 5:35 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk