LRT GOVERNANCE BOARD

 

MINUTES


April 17, 2014  –  River Valley Room

 

 

PRESENT

A.  Maurer, T. Ball, K. Chisholm, *I. Ing

*Participated by telephone

ABSENT

D. Hickey

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk

M. de Guzman, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              3

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        Board Member Recruitment Option                                                3

5.2        Project Update - Valley Line LRT - Verbal report                        3

5.3        Governance Board Bylaw Review - Draft Amendments           4

5.4        Valley Line LRT - Public Engagement Plan                                  4

6.          PRIVATE REPORTS                                                                           5

6.1        Project Update - Verbal report                                                         5

6.2        Request For Qualification Evaluation Procedures -

             Verbal Report                                                                                        6

6.3        Relationship Review Committee Activity                                      6

6.4        Project Agreement Update                                                                7

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

              NOTICE                                                                                                  7

8.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

None

Carried

None

None

 

Postponed

Carried

Referred

Referred

 

Carried

 

Carried

Carried

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:35 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved K. Chisholm:

 

 

 

That the April 17, 2014, LRT Governance Board meeting agenda be adopted with the following change:

Addition:

5.3 Governance Board Bylaw Review - Draft Amendments

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

D. Hickey, I. Ing

 

1.3

Adoption of Minutes

 

 

Moved T. Ball:

 

 

 

That the March 25, 2014, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

D. Hickey, I. Ing

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

Moved T. Ball:

 

 

 

That the following item be made time specific as last item of business

5.3 Governance Board Bylaw Review - Draft Amendments

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

D. Hickey, I. Ing

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Board Member Recruitment Option

 

 

Moved K. Chisholm:

 

 

 

That the April 17, 2014, Corporate Services report CR_692, be postponed to the June 19, 2014, LRT Governance Board meeting.

Corporate Svcs.

Due Date: Jun. 19, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

D. Hickey, I. Ing

 

5.2

Project Update - Valley Line LRT - Verbal report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

That the April 17, 2014, Transportation Services verbal report on Project Update - Valley Line LRT, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

5.3

Governance Board Bylaw Review - Draft Amendments

 

 

 

The LRT Governance Board met in private at 10:54 a.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:30 p.m.

A. Sinclair, City Clerk, answered the Board's questions.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

That the April 17, 2014, Transportation Services report CR_1022, be referred back to Administration to return to the June 19, 2014, LRT Governance Board meeting or a special meeting to be called by the Chair at an earlier date.

Transportation Svcs.

 

Due Date: Jun. 19, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

5.4

Valley Line LRT - Public Engagement Plan

 

 

Moved T. Ball:

 

 

 

That the April 17, 2014, Transportation Services report CR_1216, be referred back to Administration to bring forward a public engagement plan that is more applicable for a P3 arrangement.

Transportation Svcs.

 

Due Date: Aug. 26, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

6.

PRIVATE REPORTS

6.1

Project Update - Verbal report

 

 

 

The LRT Governance Board met in private at 10:54 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

1. That the April 17, 2014, Transportation Services verbal report on the Project Update, be received for information.

2. That the April 17, 2014, Transportation Services verbal report on the Project Update remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

6.2

Request For Qualification Evaluation Procedures - Verbal Report

 

 

 

The LRT Governance Board met in private at 10:54 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

1. That the request for qualification evaluation procedures and processes as outlined in the April 17, 2014, Transportation Services verbal report and presentation, be approved.

2. That the April 17, 2014, Transportation Services verbal report and presentation on the Request for Qualification Evaluation Procedures remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

 

 

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

6.3

Relationship Review Committee Activity

 

 

 

The LRT Governance Board met in private at 10:54 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved K. Chisholm:

 

 

 

1. That the April 17, 2014, Transportation Services report CR_1240, be received for information.

2. That the April 17, 2014, Transportation Services report CR_1240 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

6.4

Project Agreement Update

 

 

 

The LRT Governance Board met in private at 10:54 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the April 17, 2014, Transportation Services report CR_1242, be received for information.

2. That the April 17, 2014, Transportation Services report CR_1242, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, T. Ball, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

D. Hickey

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 12:35 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk