SPECIAL LRT GOVERNANCE BOARD

 

MINUTES


November 9, 2015  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, I. Ing

ABSENT

K. Chisholm

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS                                                                                              2

3.1        LRT Valley Line - Project Update - Verbal report                        2

4.          PRIVATE REPORTS                                                                           3

4.1        LRT Valley Line - Request for Proposal Market

             Activity Update - Verbal report                                                         3

4.2        VLS-2B Technical Proposal Evaluation Results                        4

4.3        LRT Valley Line - Financial Proposal Evaluation

             Process Update - Verbal report                                                        5

4.4        LRT Valley Line – Communications Plan for

             Announcement of Preferred Proponent - Verbal

             report                                                                                                       5

4.5        LRT Valley Line - Financial and Commercial Close

             Process - Verbal report                                                                      6

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

5.1        LRT Governance Board Meeting Schedule                                 7

6.          ADJOURNMENT                                                                                  7

 

 

Carried

None

 

None

None

 

Carried

 

 

Carried

Carried

 

Carried

 

 

Carried

 

Carried

 

 

See minutes

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 12:01 p.m.

 

1.2

Adoption of Agenda

 

 

Moved T. Ball:

 

 

 

That the November 9, 2015, Special LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball

 

 

Absent:

 

 

 

K. Chisholm, I. Ing

 

1.3

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS

3.1

LRT Valley Line - Project Update - Verbal report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.

 

 

Moved I. Ing:

 

 

 

That the November 9, 2015, Transportation Services verbal report on the LRT Valley Line - Project Update, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

4.

PRIVATE REPORTS

 

Moved T. Ball:

 

 

 

That the Board meet in private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act for the discussion on items 4.1, 4.2, 4.3, 4.4 and 4.5.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

The Board met in private at 12:17 p.m.

 

 

Moved T. Ball:

 

 

 

That the Board meet in public.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

The Board met in public at 1:36 p.m.

 

4.1

LRT Valley Line - Request for Proposal Market Activity Update - Verbal report

 

 

Moved A.  Maurer:

 

 

 

1.    That the November 9, 2015, LRT Valley Line - Request for Proposal Market Activity Update - Verbal report be received for information.

2.    That the November 9, 2015, LRT Valley Line - Request for Proposal Market Activity Update - Verbal report remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

4.2

VLS-2B Technical Proposal Evaluation Results

 

 

Moved A.  Maurer:

 

 

 

1.    That the November 9, 2015, Transportation Services report CR_3024, be received for information.

2.    That the November 9, 2015, Transportation Services report CR_3024 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

4.3

LRT Valley Line - Financial Proposal Evaluation Process Update - Verbal report

 

 

Moved A.  Maurer:

 

 

 

1.    That the November 9, 2015, LRT Valley Line - Financial Proposal Evaluation Process Update - Verbal report be received for information.

2.    That the November 9, 2015, LRT Valley Line - Financial Proposal Evaluation Process Update - Verbal report remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

4.4

LRT Valley Line – Communications Plan for Announcement of Preferred Proponent - Verbal report

 

 

Moved A.  Maurer:

 

 

 

1.    That the November 9, 2015, LRT Valley Line - Communications Plan for Announcement of Preferred Proponent - Verbal report be received for information.

2.    That the November 9, 2015, LRT Valley Line - Communications Plan for Announcement of Preferred Proponent - Verbal report remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

4.5

LRT Valley Line - Financial and Commercial Close Process - Verbal report

 

 

Moved A.  Maurer:

 

 

 

1.    That the November 9, 2015, LRT Valley Line - Financial and Commercial Close Process - Verbal report be received for information.

2.    That the November 9, 2015, LRT Valley Line - Financial and Commercial Close Process - Verbal report remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

5.1

LRT Governance Board Meeting Schedule

 

 

 

T. Ball requested permission to make a Motion without Customary Notice to reschedule the November 18, 2015, LRT Governance Board meeting to November 25, 2015.

 

 

Moved A.  Maurer:

 

 

 

That T. Ball be allowed to make a Motion without Customary Notice to reschedule the November 18, 2015, LRT Governance Board meeting to November 25, 2015.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

 

 

 

Moved T. Ball:

 

 

 

That the November 18, 2015, LRT Governance Board meeting be rescheduled to November 25, 2015.

Corporate Svcs.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 1:38 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk