UTILITY COMMITTEE

 

MINUTES


May 6, 2011  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

ABSENT

None

ALSO IN ATTENDANCE

J. Charchun, Office of the City Clerk
M. Barnes, Office of the City Clerk

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            2

1.3.       Adoption of Minutes                                                                           2

1.4.       Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              2

2.1.       Select Items for Debate                                                                      3

2.2.       Requests to Speak                                                                              3

2.3.       Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING        3

5.          STATUS REPORT                                                                                3

4.          REPORTS                                                                                              3

6.1.       2010 Waste Management Utility Annual Report                          3

6.2.       2010 Drainage Services Utility Annual Report                             4

6.3.       Deferred Maintenance of Local Services - Deferred

             Maintenance of Drainage Assets                                                     4

6.4.       Waste Management Utility Fiscal Policy                                        4

6.5.       Updated Utility Fiscal Policy for Sanitary

             Drainage and Land Drainage                                                            5

6.6.       2011 Drainage Services Capital Budget                                        6

6.7.       Timeline for Review of EPCOR Water Rates Bylaw -

             Possible Changes to Utility Committee's Calendar                    6

7.          PRIVATE REPORTS                                                                            6

8.          NOTICES OF MOTIONS                                                                      6

9.          ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

None

 

See Minutes

None

See Minutes

None

None

None

 

Carried

Carried

 

Carried

Action

 

Action

Carried

 

Carried

None

None

 

 

DECISION SUMMARY

 

ITEM

 

DECISION

 

1.

CALL TO ORDER AND RELATED BUSINESS

 

1.1.

Call to Order

 

 

 

 

Councillor D. Iveson called the meeting to order at
9:36 a.m.

 

 

 

 

 

 

 

1.2.

Adoption of Agenda

 

 

 

Moved E. Gibbons:

 

 

 

 

1. That the May 6, 2011, Utility Committee meeting agenda be adopted with the following changes:

Additions:
6.7 Timeline for Review of EPCOR Water Rates Bylaw: Possible Changes for Utility Committee's Calendar

 

2. That Items 6.4 and 6.5 be dealt with together.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

1.3.

Adoption of Minutes

 

 

 

Moved A. Sohi:

 

 

 

 

That the April 5, 2011, Utility Committee meeting minutes be adopted.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

1.4.

Protocol Items

 

 

 

 

There were no protocol items.

 

 

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

 

2.1.

Select Items for Debate

 

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5 and 6.6.

J. Charchun, Office of the City Clerk, answered the Committee's questions.

 

 

 

 

 

 

 

2.2.

Requests to Speak

 

 

 

 

There were no requests to speak.

 

 

 

 

 

 

 

2.3.

Requests for Specific Time on Agenda

 

 

 

Moved A. Sohi:

 

 

 

 

That the following item be made time specific:

* 6.3 Deferred Maintenance of Local Services - Deferred   Maintenance of Drainage Assets – 1st  item of business

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

3.

COUNCILLOR INQUIRIES

 

 

 

There were no Councillor Inquiries.

 

 

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

 

 

 

 

There were no reports released early as part of this agenda.

 

 

 

 

 

 

5.

STATUS REPORT - None

 

6.

REPORTS

 

6.1.

2010 Waste Management Utility Annual Report

 

 

 

 

M. Koziol, Acting General Manager, and B. Latta, Asset Management and Public Works Department, made a presentation and answered the Committee's questions.
K. Chan, Finance and Treasury Department; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee’s questions.

 

 

 

Moved D. Iveson:

 

 

 

 

That the May 6, 2011, Asset Management and Public Works Department report 2011PW4235 be received for information.

AMPW

 

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.2.

2010 Drainage Services Utility Annual Report

 

 

 

 

C. Ward, Asset Management and Public Works Department, made a presentation and answered the Committee's questions. L. Rosen, Chief Financial Officer and Treasurer; K. Chan, Finance and Treasury Department; and M. Koziol, Acting General Manager, Asset Management and Public Works Department, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee’s questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That the May 6, 2011, Asset Management and Public Works Department report 2011PW4240 be received for information.

AMPW

 

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, A. Sohi, B. Henderson

 

 

 

Absent:

 

 

 

 

E. Gibbons

 

 

6.3.

Deferred Maintenance of Local Services - Deferred Maintenance of Drainage Assets

 

 

 

 

C. Ward, Asset Management and Public Works Department; and Dr. S. Abourizk, SMA Consulting, made a presentation and answered the Committee's questions. F. Wu, Asset Management and Public Works Department; L. Rosen, Chief Financial Officer and Treasurer; and M. Koziol, Acting General Manager, Asset Management and Public Works Department, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee’s questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That the May 6, 2011, Asset Management and Public Works Department report 2011PW4977 be received for information.

AMPW

 

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.4.

Waste Management Utility Fiscal Policy

 

 

 

 

Items 6.4 and 6.5 were dealt with together.

 

 

 

 

 

 

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation.

 

 

 

 

 

 

 

 

 

J. Beckett, Utilities Advisor, made a presentation and answered the Committee’s questions.

 

 

 

 

 

 

 

 

 

L. Rosen, Chief Financial Officer and Treasurer; K. Chan, Finance and Treasury Department; and C. Ward, Asset Management and Public Works Department, answered the Committee's questions.

 

 

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

 

1.  That in Attachment 1 of the May 6, 2011, Asset Management and Public Works Department report 2010PW6343REV2, the following be deleted:

a)         In section 2.5 Financial Stabilization Reserve – Target (page 5), “The targeted Financial Stabilization Reserve Balance is determined as follows:

     10% of Non-rate Revenue

+  45 days Working Capital

=  Financial Stabilization Reserve target

b)    In section 2.6 Capital Replacement Reserve – Target (page 6), “The targeted Capital Reserve Target is 100% of the average 10-year Capital Investment Plan that is intended to be financed by cash”

AMPW

 

Due Date:

Jun. 1, 2011

City Council

 

 

 

 

 

2. That Utility Committee recommend to the June 1, 2011,
City Council meeting: 

That Policy C558 Waste Management Utility Fiscal Policy, as revised and outlined in Attachment 1 of the May 6, 2011, Utility Committee Report 1, be approved.

 

 

 

 

J. Charchun, Office of the City Clerk, answered the Committee's questions.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.5.

Updated Utility Fiscal Policy for Sanitary Drainage and Land Drainage

 

 

 

 

Items 6.4 and 6.5 were dealt with together.

 

 

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

 

1.      That in Attachment 1 of the May 6, 2011, Asset Management and Public Works Department report 2010PW6508REV2, the following be deleted:

  1. In section 2.5 Financial Stabilization Reserve – Target (page 5), “The targeted Financial Stabilization Reserve balance is determined as follows:

     10% of Non-rate Revenue

+  45 days Working Capital

=  Financial Stabilization Reserve target”

b)  In section 2.6 Capital Replacement Reserve – Target (page 6), “The targeted Capital Reserve Target is 100% of the average 10-year Capital Investment Plan that is intended to be financed by cash”

AMPW

 

Due Date:

Jun. 1, 2011

City Council

 

 

 

 

 

 

That Utility Committee recommend to the June 1, 2011,
City Council meeting: 

2.          That Policy Statements 1 and 3 on page 1 of Attachment 1 of the May 6, 2011, Utility Committee Report 2 be debated by City Council prior to approval.

3.          That Policy C304C Drainage Services Utility Fiscal Policy – Sanitary and Land (Stormwater) Utilities, as revised and outlined in Attachment 1 of the May 6, 2011, Utility Committee Report 2, be approved.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.6.

2011 Drainage Services Capital Budget

 

 

 

 

C. Ward, Asset Management and Public Works Department, made a presentation and answered the Committee's questions. L. Rosen, Chief F inancial Officer and Treasurer, answered the Committee's questions.

 

 

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

 

That Utility Committee recommend to City Council:

That the 2011 Drainage Services Capital Budget be reduced by $34.084 million to $151.632 million, as outlined in the May 6, 2011, Finance and Treasury Department report 2011FS6331.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.7.

Timeline for Review of EPCOR Water Rates Bylaw - Possible Changes to Utility Committee's Calendar

 

 

 

Moved A. Sohi:

 

 

 

 

1.  That Orders of the Day for the June 16, 2011, meeting be extended to an adjournment of 9:30 p.m.

2.  That an additional Utility Committee meeting be scheduled for September 1, 2011, from 9:30 a.m. to 5:30 p.m.

Corporate Svcs.

 

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

7.

PRIVATE REPORTS - None

 

8.

NOTICES OF MOTIONS

 

 

 

Councillor D. Iveson asked whether there were any Notices of Motions. There were none.

 

 

 

 

 

 

 

9.

ADJOURNMENT

 

 

 

The meeting adjourned at 3:10 p.m.

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk