INDEPENDENT COUNCIL COMPENSATION COMMITTEE

 

MINUTES


July 16, 2012  –  Office of the City Clerk Boardroom

 

 

PRESENT

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

ABSENT

None

ALSO IN ATTENDANCE

A. Sinclair, City Clerk
A. Kotyk, Office of the City Clerk
D. Popowich, Corporate Services
J. Rose, Financial Services and Utilities
G. Dyck, Office of the City Manager
L. Wohland, Corporate Services

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          REPORTS                                                                                              3

3.1        Meeting Change                                                                                   3

3.2        Pension Options - Costing and Benefits                                       3

3.3        Public Questionnaire - Final Copy                                                  4

3.4        Gross Compensation and Differentials                                         4

3.5        Additional Economic Indicators                                                      5

3.6        Correspondence                                                                                 5

4.          PRIVATE REPORTS                                                                           6

4.1        Draft Final Committee Report                                                           6

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

6.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See Minutes

None

None

 

Carried

Carried

Action

Action

Carried

Carried

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

P. Clark called the meeting to order at 8 a.m.

 

1.2

Adoption of Agenda

 

 

Moved G. Andrews:

 

 

 

That the July 16, 2012, Independent Council Compensation Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

P. Clark, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

D. McKinley

 

1.3

Adoption of Minutes

 

 

Moved G. Andrews:

 

 

 

That the June 25, 2012, Independent Council Compensation Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

P. Clark, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

D. McKinley

 

1.4

Protocol Items

 

 

 

There were no Protocol Items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 3.1, 3.2, 3.3, 3.4, 3.5, 3.6 and 4.1.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

REPORTS

3.1

Meeting Change

 

 

 

A. Sinclair, City Clerk, answered the Committee's questions.

 

 

Moved S. Ewart-Johnson:

 

 

 

That the July 16, 2012, Independent Council Compensation Committee meeting scheduled from 9 a.m. to
11 a.m., be cancelled.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

D. McKinley

 

3.2

Pension Options - Costing and Benefits

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

That the July 16, 2012, Corporate Services report 2012COH020, be received for information.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

3.3

Public Questionnaire - Final Copy

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

Public Questionnaire Consolidated Results

1.  That Administration direct Banister Research and Consulting Inc. to publish the public questionnaire until August 31, 2012.

2.  That Administration proceed with the promotion of the public questionnaire as outlined in the July 16, 2012, Office of the City Manager report 2012CMC012.

3.  That the consolidated results be provided to the next meeting of the Independent Council Compensation Committee.

 

City Manager

 

 

 

 

 

 

Due Date: Sep. 20, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

3.4

Gross Compensation and Differentials

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

Taxable Gross Compensation and Implications

That Administration provide a report to the Independent Council Compensation Committee outlining current salary and benefits without a one-third tax free portion ("grossed up"), and the implications for total compensation, as per part a. of the motion passed at the June 25, 2012, Independent Council Compensation Committee meeting on the Gross Compensation and Differentials.

 

Corporate Svcs.

Due Date: Sep. 20, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

3.5

Additional Economic Indicators

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

That the July 16, 2012, Financial Services and Utilities report 2012CA4928, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

3.6

Correspondence

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

That the Corporate Services July 16, 2012, verbal presentation be received for information and remain in private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

4.

PRIVATE REPORTS

4.1

Draft Final Committee Report

 

 

 

The Committee met in private at 8:06 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 9:40 a.m.

 

 

Moved G. Andrews:

 

 

 

That the July 16, 2012, Corporate Services report 2012COC117 remain private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Moved D. McKinley:

 

 

 

Next Meeting of the Independent Council Compensation Committee

That the next meeting of the Independent Council Compensation Committee be held on September 20, 2012, from 3 p.m. to 5 p.m., in the Office of the City Clerk Boardroom.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

P. Clark asked whether there were any Notices of Motions.  There were none.

 

 

 

 

 

 

 

 

 

 

 

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 9:45 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk