COMMUNITY SERVICES COMMITTEE

 

MINUTES


November 9, 2015  –  River Valley Room

 

 

PRESENT

M. Walters, B. Anderson, A. Knack, *S. McKeen
*Councillor S. McKeen was named a Member of the Committee to maintain quorum, pursuant to section 151(1), Procedures and Committees Bylaw 12300

ABSENT

D. Loken

ALSO IN ATTENDANCE

B. Esslinger, B. Henderson, M. Oshry

A. Giesbrecht, Acting Deputy City Clerk
L. Long, Office of the City Clerk

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 5

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING

             REPORTS RE-ROUTED/POSTPONED BY AGENDA

             REVIEW COMMITTEE                                                                         5

Edmonton Federation of Community Leagues – 100th Anniversary  Project – Funding Agreement                                                    5    Community League Collaboration                                             5  Lewis Farms Recreation Centre - Program Statement

             and Recreation Facility Master Plan Updates                              5

             Lewis Farms Recreation Centre Schematic Design

             and Funding Strategy                                                                         5

             Bylaw 17430 - Bylaw 17430 Task Force for the

             Elimination of Proverty Amendment No. 2                                    5

5.          STATUS REPORT                                                                               5

5.1        Milner Library Renewal and Upgrades - Partner

             Funding                                                                                                  5

5.2        Urban Beekeeping Program Update                                              5

5.3        Urban Hens Pilot Evaluation                                                            6

5.4        Framework for Partnership Agreement with the

             Edmonton Federation of Community Leagues                           6

6.          REPORTS                                                                                              6

6.1        Edmonton Space and Science Foundation  - Lease

             Agreement                                                                                             6

6.2        Wildlife Management Funding and Education Options             6

6.3        Coronation Community Recreation Centre - Funding

             Agreement with the Velodrome/Triathlon

             Association                                                                                            7

6.4        Art Gallery of Alberta - Business Strategic Plan                          8

6.5        Enterprise Square Galleries - Update                                             8

6.6        Financial Requirements for Increased Turf

             Maintenance                                                                                          9

6.7        Edmonton Arts Council Community Investment

             Program  - Festival Operating Grant

             Recommendations                                                                            10

6.8        Edmonton Federation of Community Leagues - 100th

             Anniversary Project - Funding Agreement                                 10

7.          RESPONSES TO COUNCILLOR INQUIRIES                              11

7.1        First Responders Memoriam (B. Anderson)                              11

8.          PRIVATE REPORTS                                                                         11

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                11

10.        ADJOURNMENT                                                                                11

 

 

 

 

Carried

Carried

None

 

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None

None

 

 

 

See minutes

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See minutes

 

See minutes

 

See minutes

 

 

Carried

Carried

Carried

 

Carried

 

 

Carried

Action

 

 

Postponed

Carried

Action

 

Action

 

 

Carried

 

Carried

 

Action

 

 

None

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor M. Walters called the meeting to order at
9:32 a.m.

 

1.2

Adoption of Agenda

 

 

Moved A. Knack:

 

 

 

That the November 9, 2015, Community Services Committee meeting agenda be adopted with the following change:

Addition:

6.8  Edmonton Federation of Community Leagues - 100th Anniversary Project - Funding Agreement

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

1.3

Adoption of Minutes

 

 

Moved B. Anderson:

 

 

 

That the October 26, 2015, Community Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate:  6.2, 6.3, 6.4, 6.5, 6.6, 6.8 and 7.1.

 

2.2

Requests to Speak

 

 

Moved A. Knack:

 

 

 

That the Committee hear from the following speakers, in panels when appropriate:

6.2  Wildlife Management Funding and Education Options

  • T. Perryment, Wildlife Rehabilitation Society of Edmonton
  • C. Richmond, Sierra Club Canada

6.4  Art Gallery of Alberta - Business Strategic Plan

  • C. Crowston, Art Gallery of Alberta (to answer questions only)
  • D. Trufyn, Art Gallery of Alberta
  • P. Moulton, Alberta Arts Council (to answer questions only)

6.5 Enterprise Square Galleries - Update

  • F. Blondheim, University of Alberta
  • M. Paul, University of Alberta

6.6 Financial Requirements for Increased Turf Maintenance

  • N. Bowles

6.8 Edmonton Federation of Community Leagues - 100th Anniversary Project - Funding Agreement

  • A. Bolstad, Edmonton Federation of Community Leagues

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

2.3

Requests for Specific Time on Agenda

 

 

Moved A. Knack:

 

 

 

That the following items be made time specific:

6.4   Art Gallery of Alberta - Business Strategic Plan
        First item of business

6.8   Edmonton Federation of Community Leagues -    100th Anniversary Project - Funding Agreement
Second item of business

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE REPORTS RE-ROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE

 

 

Edmonton Federation of Community Leagues – 100th Anniversary Project – Funding Agreement

 

 

 

Refer to Item 6.8

 

 

Community League Collaboration

 

 

 

Postponed to: February 22, 2016

 

 

Lewis Farms Recreation Centre - Program Statement and Recreation Facility Master Plan Updates

 

 

 

Postponed to: January 18, 2016, at 9:30 a.m.

 

 

Lewis Farms Recreation Centre Schematic Design and Funding Strategy

 

 

 

Postponed to: January 18, 2016, at 9:30 a.m.

 

 

Bylaw 17430 - Bylaw 17430 Task Force for the Elimination of Poverty Amendment No. 2

 

 

 

Re-routed to: November 17, 2015 City Council

 

5.

STATUS REPORT

5.1

Milner Library Renewal and Upgrades - Partner Funding

 

 

Moved B. Anderson:

 

 

 

That the revised due date of February 2016, be approved.

 

Library

Due by:
Feb. 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

5.2

Urban Beekeeping Program Update

 

 

Moved B. Anderson:

 

 

 

That the revised due date of February 22, 2016, be approved.

 

Community Svcs.

Due by:
Feb. 22, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

5.3

Urban Hens Pilot Evaluation

 

 

Moved B. Anderson:

 

 

 

That the revised due date of February 22, 2016, be approved.

 

Community Svcs.

Due by:
Feb. 22, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

5.4

Framework for Partnership Agreement with the Edmonton Federation of Community Leagues

 

 

Moved B. Anderson:

 

 

 

That the revised due date of February 22, 2016, be approved.

 

Community Svcs.

Due by:
Feb. 22, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.

REPORTS

6.1

Edmonton Space and Science Foundation - Lease Agreement

 

 

Moved B. Anderson:

 

 

 

That the lease agreement between the City of Edmonton and the Edmonton Space and Science Foundation, as outlined in the November 9, 2016, Community Services report CR_3037 be approved, and that the lease agreement be in form and content acceptable to the City Manager.

Community Svcs.

City Manager

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.2

Wildlife Management Funding and Education Options

 

 

 

D. Aitken, Community Services, made a presentation.

T. Perryment, Wildlife Rehabilitation Society of Edmonton; and C. Richmond, Sierra Club Canada, made presentations and answered the Committee's questions.

D. Aitken, and R. Smyth, Acting General Manager, Community Services, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

Wildlife Management Program

That Administration prepare an unfunded service package based on Option 2 for $515,000, as outlined in the November 9, 2015, Community Services report CR_2913, for the November 27, 2015, Council Budget meeting.

Community Svcs.

Due Date: Nov. 27, 2015

City Council Budget

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.3

Coronation Community Recreation Centre - Funding Agreement with the Velodrome/Triathlon Association

 

 

 

A. Giesbrecht, Acting Deputy City Clerk; and R. Smyth, Acting General Manager, Community Services, answered the Committee's questions.

 

 

Moved B. Anderson:

 

 

 

That the November 9, 2015, Community Services report CR_1957, be postponed to the February 22, 2016, Community Services Committee.

Community Svcs.

Due Date: Feb. 22, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.4

Art Gallery of Alberta - Business Strategic Plan

 

 

 

L. Brenneis, Community Services, made a presentation.

D. Trufyn, Art Gallery of Alberta, made a presentation and answered the Committee's questions.  C. Crowston, Art Gallery of Alberta; and P. Moulton, Edmonton Arts Council, answered the Committee's questions.

 

 

Moved B. Anderson:

 

 

 

That the November 9, 2015, Community Services report CR_2869, be received for information.

Community Svcs.

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.5

Enterprise Square Galleries - Update

 

 

 

L. Brenneis, Community Services, made a presentation.

M. Paul and F. Blondheim, University of Alberta, made a presentation and answered the Committee's questions.

L. Brenneis, and R. Smyth, Acting General Manager, Community Services; and A. Giesbrecht, Acting Deputy City Clerk, answered the Committee's questions.

 

 

Moved B. Anderson:

 

 

 

1.    That Administration provide the following report to the Office of the City Clerk titled "Program Evaluation of the University of Alberta Museums at Enterprise Square Galleries Evaluation Report" dated July 17, 2015, for distribution to all Members of Council immediately.

Enterprise Square Galleries – Governance and Resources Update

2.    That the University of Alberta and Administration provide the following to the November 27, 2015, Council Budget meeting:

A report that includes information on the governance options/model, as well as additional clarity on the role and expectations of stakeholders and identification of potential funding partners and additional resources.

Community Svcs.

Due by:
As Soon As Possible

 

Due Date: Nov. 27, 2015

City Council Budget

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.6

Financial Requirements for Increased Turf Maintenance

 

 

 

D. Aitken, Community Services, made a presentation.

N. Bowles, made a presentation.

D. Aitken, D. Costigan and R. Smyth, Acting General Manager, Community Services, answered the Committee's questions.

 

 

Moved B. Anderson:

 

 

 

Increased Turf Maintenance

That Administration prepare an unfunded service package for enhancing turf maintenance during peak season with a range of costs and benefits to the November 27, 2015 Council Budget meeting.

Community Svcs.

Due Date: Nov. 27, 2015

City Council Budget

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

 

Moved A. Knack:

 

 

 

Naturalization Enhancement Options

That Administration provide a report on the City's naturalization program and options to future enhance the program.

Community Svcs.

Due by:
Feb. 22, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.7

Edmonton Arts Council Community Investment Program - Festival Operating Grant Recommendations

 

 

Moved B. Anderson:

 

 

 

That Community Services Committee recommend to City Council:

That the recommendations for Festival Operating Grants, as outlined in Attachment 1 of the November 9, 2015, Edmonton Arts Council report CR_3081, be approved.

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

6.8

Edmonton Federation of Community Leagues - 100th Anniversary Project - Funding Agreement

 

 

 

R. Smyth, Acting General Manager, and R. Jevne, Community Services, made a presentation.

A. Bolstad, Edmonton Federation of Community League, made a presentation.

 

 

Moved B. Anderson:

 

 

 

That Community Services Committee recommend to City Council:

That a funding agreement in the amount of $600,000, between the City of Edmonton and the Edmonton Federation of Community Leagues, to fund the EFCL 100th Anniversary Project, as outlined in the November 9, 2015, Community Services report CR_2990 be approved, and that the agreement in form and content be acceptable to the City Manager.

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

7.

RESPONSES TO COUNCILLOR INQUIRIES

7.1

First Responders Memoriam (B. Anderson)

 

 

Moved B. Anderson:

 

 

 

First Responders Memoriam - Update

That Administration provide an information report with options and costs to create a memorial display that lists the names of Police, Fire and Ambulance personnel (first responders) who have died in the line of services to Edmontonians, such memorial should be located in City Hall.  The memorial would be constructed so that names could be easily added in the future.  Administration should consult with the Edmonton Arts Council in the selection of a location and the design, and should give consideration to the space adjacent to the public art called "The Prophecy" currently in place on the mezzanine at City Hall.  The names should match the list currently in place with the Edmonton Police Service, Edmonton Fire Service and reflect any ambulance paramedics who died while employed by the City of Edmonton.

Community Svcs.

 

Due by:
Feb. 1, 2016

 

 

In Favour:

Carried

 

 

M. Walters, B. Anderson, A. Knack

 

 

Absent:

 

 

 

D. Loken

 

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor M. Walters asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The Committee adjourned at 11:58 a.m.

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk