UTILITY COMMITTEE

 

MINUTES


February 18, 2011  –  River Valley Room/Councillors’ Boardroom

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi

ABSENT

B. Henderson

ALSO IN ATTENDANCE

Councillor K. Leibovici
S. Farbrother, City Manager
J. Charchun, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            3

1.3.       Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              4

2.1.       Select Items for Debate                                                                      4

2.2.       Requests to Speak                                                                              4

2.3.       Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING        4

5.          STATUS REPORT - NONE                                                                 4

4.          REPORTS                                                                                              4

6.1.       Update on Negotiations Regarding Combined Sewer

             Overflows                                                                                               4

6.2.       Utility Advisor's Recommendations for 2011                               5

6.3.       Approach to Review Proposed Utilities Fiscal

             Policies                                                                                                   5

6.4.       Rate Changes to City Utilities                                                          6

6.5.       Changes to Council Calendar - Additional Utility

             Committee Dates                                                                                  6

6.6.       Utility Bylaw Amendments                                                                6

7.          PRIVATE REPORTS - NONE                                                             7

8.          NOTICES OF MOTIONS                                                                      7

9.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

See Minutes

 

See Minutes

None

See Minutes

None

None

None

 

 

Carried

Carried

 

Action

Carried

 

Carried

Postponed

None

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

 

 

 

J. Charchun, Office of the City Clerk, called the meeting to order at 9:35 a.m.

Election of Chair

J. Charchun, Office of the City Clerk, called for nominations for the position of Chair, Utility Committee.

Councillor A. Sohi nominated Councillor D. Iveson for the position of Chair, Utility Committee.

J. Charchun, Office of the City Clerk, asked if there were any further nominations.  There being none, J. Charchun, Office of the City Clerk, asked for a motion to close nominations.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

That nominations for the position of Chair, Utility Committee, close.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

 

 

Councillor D. Iveson was elected by acclamation as Chair, Utility Committee.

J. Charchun, Office of the City Clerk, vacated the Chair and Councillor D. Iveson presided.

 

 

 

 

 

 

 

Election of Vice-Chair

Councillor D. Iveson called for nominations for the position of Vice-Chair, Utility Committee.

Councillor A. Sohi nominated Councillor E. Gibbons for the position of Vice-Chair, Utility Committee.

Councillor D. Iveson asked if there were any further nominations.  There being none, Councillor D. Iveson asked for a motion to close nominations.

 

 

 

 

 

 

Moved A. Sohi:

 

 

 

That nominations for the position of Vice-Chair, Utility Committee, close.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

 

 

Councillor E. Gibbons was elected by acclamation as Vice-Chair, Utility Committee.

 

 

 

 

 

1.2.

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the February 18, 2011, Utility Committee agenda be adopted with the following changes:

 

Additions:

6.3   Approach to Review Proposed Utility Fiscal Policies

 

Postponement:

6.6       Utility Bylaw Amendments

                        Request to postpone this item to the April 5, 2011,              Utility Committee meeting

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

1.3.

Protocol Items

 

 

Utility Committee (D. Iveson)

 

 

 

Councillor D. Iveson welcomed the Committee Members and Administration to the first meeting of the Utility Committee, and applauded Administration for their tireless efforts, on behalf of our citizens, to provide good quality services through our utilities.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4 and 6.5. 

 

 

 

 

 

2.2.

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3.

Requests for Specific Time on Agenda

 

 

Moved E. Gibbons:

 

 

 

That the following item be made time specific at 1:30 p.m. to allow for a facilitated session to be held in the Councillors Boardroom:

 

6.3      Approach to Review Proposed Utility Fiscal             Policies

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

 

There were no reports released early as part of this agenda.

 

5.

STATUS REPORT - NONE

6.

REPORTS

6.1.

Update on Negotiations Regarding Combined Sewer Overflows

 

 

 

C. Ward, Asset Management and Public Works Department, made a presentation and answered the Committee's questions. M. Koziol, Acting General Manager, Asset Management and Public Works Department, answered the Committee's questions.

 

 

 

 

 

 

Moved A. Sohi:

 

 

 

That the February 18, 2011, Asset Management and Public Works Department report 2011PW5082 be received for information.

AMPW

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

6.2.

Utility Advisor's Recommendations for 2011

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. 
J. Beckett, Utility Advisor, answered the Committee's questions.

 

 

 

 

 

 

Moved D. Iveson:

 

 

 

That the February 18, 2011, Asset Management and Public Works Department report 2011PW1837 be received for information. 

AMPW

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

6.3.

Approach to Review Proposed Utility Fiscal Policies

 

 

 

L. Rosen, Chief Financial Officer and Treasurer; and M. Bateman, KPMG; made presentations and answered the Committee’s questions. J. Beckett, Utility Advisor; M. Koziol, Acting General Manager, Asset Management and Public Works Department; and S. Farbrother, City Manager, answered the Committee’s questions. 

 

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

1. That the February 18, 2011, Finance and Treasury Department report 2011FS4994, be referred back to Administration to return to a Special City Council meeting to be scheduled, or if not scheduled, to the April 5, 2011, Utility Committee meeting, with additional information on the following:

a) critical change drivers

b) options presented to Utility Committee, including Utility Committee views of the six considerations, as outlined in Attachment 2 of the February 18, 2011, Finance and Treasury Department report 2011FS4994

c) a summary of the discussion from the February 18, 2011, Utility Committee meeting

Finance & Treas.

 

Due Date: Apr. 5, 2011

 

Special
City Council

 

 

 

 

 

That Utility Committee recommend to City Council:

2.      That a Special City Council meeting on April 5, 2011, from 1:30 p.m. to 5:30 p.m., be scheduled for a facilitated discussion on Utility Fiscal Policy.

3.      That the Orders of the Day for the April 5, 2011, Utility Committee meeting, be changed to 9:30 a.m. to
12 noon.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

6.4.

Rate Changes to City Utilities

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. J. Beckett, Utility Advisor; C. Ward, Asset Management and Public Works Department, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

That the February 18, 2011, Finance and Treasury Department report 2011FS9816 be received for information.

Finance & Treas.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

6.5.

Changes to Council Calendar - Additional Utility Committee Dates

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

1. That Orders of the Day be extended to adjourn at 5:30 p.m. on the following Utility Committee meeting dates:

* April 5, 2011
* June 16, 2011
* November 3, 2011

2. That a Utility Committee meeting on May 6, 2011, from 9:30 a.m. to 5:30 p.m. be scheduled in the River Valley Room.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

6.6.

Utility Bylaw Amendments

 

 

Moved E. Gibbons:

 

 

 

That the Utility Bylaw Amendments report be postponed to the April 5, 2011, Utility Committee meeting.

 

Corporate Svcs.

 

Due Date: Apr. 5, 2011

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

7.

PRIVATE REPORTS - NONE

8.

NOTICES OF MOTIONS

 

 

Councillor D. Iveson asked whether there were any Notices of Motions, there were none.

 

 

 

 

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 4:33 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk