UTILITY COMMITTEE

 

MINUTES


October 29, 2015  –  River Valley Room

 

 

PRESENT

B. Henderson, M. Walters, *B. Anderson, *D. Iveson, *A. Knack

* Mayor D. Iveson is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300
*Councillors B. Anderson and A. Knack were named Members of the Committee to maintain quorum, pursuant to section 151(1), Procedures and Committees Bylaw 12300

ABSENT

E. Gibbons, A. Sohi

ALSO IN ATTENDANCE

S. McKerry, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        2016-2018 Waste Management Services Utility

             Operating Budget                                                                                3

6.2        2016-2018 Drainage Services Utility Operating

             Budget                                                                                                    5

6.3        Regulation of Water Services and Wastewater

             Treatment Services 2017 - 2021 - Process Report                      6

6.4        Strategies to Address Governance and Emerging

             Issues Between Committee meetings                                            6

6.5        Sanitary Grit Residuals Treatment Facility -

             Terms of an Agreement with EPCOR Water Services

             Inc.                                                                                                           7

6.6        Drainage Services Approval of Sole Source Purchase            7

6.7        Open Tenders - $20,000,000 or Greater (Inclusive

             of GST) as of October 29, 2015 - Projects:  1)

             Drainage Spot Repair - Open Cut - Open Order; 2)

             Full, Partial and Spot Relining Open Order                                   7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                8

8.          PRIVATE REPORTS                                                                           8

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

None

None

None

None

 

 

Action

 

Carried

 

Action

 

Carried

 

 

Carried

Deleted

 

 

 

Carried

None

None

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:36 a.m.

 

1.2

Adoption of Agenda

 

 

Moved M. Walters:

 

 

 

That the October 29, 2015, Utility Committee meeting agenda be adopted with the following change:

Deletion:

6.6  Drainage Services Approval of Sole Source Purchase

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson,

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the August 27, 2015, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate:  6.1, 6.2, 6.3 and 6.4.

 

2.2

Requests to Speak

 

 

Moved M. Walters:

 

 

 

That Utility Committee hear from the following speaker:

6.2  2016-2018 Drainage Services Utility Operating
       Budget

  • I. Blain, West Jasper Sherwood Community League

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson,

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any of the items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

2016-2018 Waste Management Services Utility Operating Budget

 

 

 

T. Burge, Chief Financial Officer and Treasurer; L. Girard and C. Hagen, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
T. Tompkins and C. Felske, Financial Services and Utilities; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the Utility Committee recommend to City Council:

1. That the 2016 Operating Budget for the Waste Management Services Utility be approved, with revenues of $187,952,000 and expenditures of $189,998,000.

2. That the 2017 Operating Budget for the Waste Management Services Utility be approved, with revenues of $199,290,000 and expenditures of $197,327,000.

3.  That the 2018 Operating Budget for the Waste Management Utility be approved, with revenues in the amount of $207,332,000 and expenditures of $206,461,000.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

 

Moved D. Iveson:

 

 

 

That Utility Committee recommend to City Council:

1. That Administration provide any amendments to the budget that arises as a result of the November 12, 2015, Office of the City Auditor report CR_3018 - Edmonton Waste Management Centre Contract Review.

2. That Administration work with the Utility Advisor to provide comments to City Council, if required, on the financial impact of the November 12, 2015, Office of the City Auditor report CR_3018 - Edmonton Waste Management Centre Contract Review.

 

 

 

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

 

 

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

6.2

2016-2018 Drainage Services Utility Operating Budget

 

 

 

A. Philip, Financial Services and Utilities, made a presentation.

I. Blain, West Jasper Sherwood Community League, made a presentation.

A handout provided by I. Blain was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

C. Yong, T. Burge, Chief Financial Officer and Treasurer, and T. Wyman, Financial Services and Utilities; and
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to City Council:

1. That the 2016 Operating Budget for the Drainage Services Utility with revenues of $172,890,000 and expenditures of $133,896,000, be approved.

2. That the 2017 Operating Budget for the Drainage Services Utility with revenues of $181,059,000 and expenditures of $143,471,000, be approved.

3. That the 2018 Operating Budget for the Drainage Services Utility with revenues of $187,142,000 and expenditures of $149,920,000, be approved.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to City Council:

That the following subsequent motion be considered after dealing with the 2016-2018 Drainage Services Utility Operating Budget:

That Administration provide a report to the appropriate Committee on the net loss of amenity spaces, such as sports fields, resulting from flood mitigation works, such as dry ponds, and commentary on implications for our Parks and Open Space strategy, including possible mitigations for the loss of amenity space and advice on the appropriate source of funding for such mitigations (i.e. tax levy versus utility fees versus local improvement).

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.3

Regulation of Water Services and Wastewater Treatment Services 2017 - 2021 - Process Report

 

 

 

C. Engelking, Financial Services and Utilities, made a presentation.  C. Piercey and D. Manning, EPCOR;
T. Burge, Chief Financial Officer and Treasurer; and
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved A. Knack:

 

 

 

That Utility Committee recommend to City Council:

1. That the development of the next water services and wastewater treatment Rates Notice and Rates Report filing from EPCOR Water Services Inc., under a performance based rate regulation model, for a term of five years extending from April 1, 2017, through March 31, 2022, be approved.

2. That as part of the Rates Notice and Rates Report filing, minimum filing requirements generally consistent with the format and content as set out in Attachments 4 and 5 of the October 29, 2015, Financial Services and Utilities report CR_2690, be approved.

3. That the support to be provided for the rate of return and the productivity factor start as a baseline with the measures as determined by the Alberta Utilities Commission.

4. That the performance measures, where appropriate, reflect the desired outcomes identified in the City's strategic plan as outlined in The Way Ahead.

 

 

 

C. Engelking, Financial Services and Utilities; D. Fisher, Corporate Services (Law); T. Burge, Chief Financial Officer and Treasurer; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, A. Knack

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.4

Strategies to Address Governance and Emerging Issues Between Committee meetings

 

 

 

T. Burge, Chief Financial Officer and Treasurer; and
A. Giesbrecht, Office of the City Clerk, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the October 29, 2015, Financial Services and Utilities report CR_2871, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, A. Knack

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.5

Sanitary Grit Residuals Treatment Facility - Terms of an Agreement with EPCOR Water Services Inc.

 

 

Moved D. Iveson:

 

 

 

That Utility Committee recommend to City Council:

1. That an agreement with EPCOR Water Services Inc., as outlined in Attachment 1 of the October 29, 2015, Financial Services and Utilities report CR_2933 be approved, and that the agreement be in form and content acceptable to the City Manager.

2. That any payments required to be made by the City to EPCOR Water Services Inc., pursuant to the agreement be included in the applicable Drainage Utility budgets as outlined in the October 29, 2015, Financial Services and Utilities report CR_ 2933.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.6

Drainage Services Approval of Sole Source Purchase

 

 

 

This item was deleted:  See item 1.2.

 

6.7

Open Tenders - $20,000,000 or Greater (Inclusive of GST) as of October 29, 2015 - Projects:  1) Drainage Spot Repair - Open Cut - Open Order; 2) Full, Partial and Spot Relining Open Order

 

 

Moved D. Iveson:

 

 

 

That the Open Tenders, as set out in Attachment 1 of the October 29, 2015, Corporate Services report CR_2985 be approved, and that all relevant agreements be in form and content acceptable to the City Manager.

Corporate Svcs.

City Manager

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, D. Iveson

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notice of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 2:51 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk