COUNCIL SERVICES COMMITTEE

 

MINUTES


June 27, 2016  –  Councillors' Boardroom

 

 

PRESENT

B. Anderson, A. Knack, M. Banga, T. Caterina, B. Esslinger, E. Gibbons, B. Henderson,
D. Iveson, D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

ABSENT

None

ALSO IN ATTENDANCE

L. Sahli, City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORT TO BE DEALT WITH AT A FUTURE MEETING         3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        2016 Council Calendar Feedback                                                   3

6.2        Constituent Relationship Management Software -

             Verbal Report                                                                                        3

7.          PRIVATE REPORTS                                                                           4

7.1        Council Meeting Room Security Enhancements - 2015

             Council Chamber Security Review                                                 4

8.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   5

9.          ADJOURNMENT                                                                                  5

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

None

 

Carried

 

Carried

 

 

Action

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Anderson called the meeting to order at
9:30 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Banga:

 

 

 

That the June 27, 2016, Council Services Committee meeting agenda be adopted with the following change:

Addition:

6.2 - Constituent Relationship Management Software - Verbal Report

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

1.3

Adoption of Minutes

 

 

Moved M. Oshry:

 

 

 

That the February 19, 2016, Council Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORT TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

2016 Council Calendar Feedback

 

 

 

D. Beaudry, Office of the City Clerk, made a presentation and answered the Committee's questions. L. Sahli, City Clerk, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

That the June 27, 2016, Office of the City Manager verbal report on the 2016 Council Calendar Feedback, be received for information.

Office of the City Manager

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

6.2

Constituent Relationship Management Software - Verbal Report

 

 

Councillor B. Anderson made a presentation. L. Turvey, Office of the City Manager, answered the Committee's questions.

 

Moved B. Anderson:

 

 

 

That the June 27, 2016, verbal report on Constituent Relationship Management Software, be received for information.

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

7.

PRIVATE REPORTS

7.1

Council Meeting Room Security Enhancements - 2015 Council Chamber Security Review

 

 

Moved M. Walters:

 

 

 

That the Committee meet in private pursuant to section 18 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

 

 


The Committee met in private at 9:55 a.m.

 

 

Moved D. Iveson:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

 

 


The Committee met in public at 10:40 a.m.

 

 

Moved A. Knack:

 

 

 

Proposed Security Enhancements – Further Information

1.    That Administration provide a report to the next Council Services Committee meeting with further information regarding the enhanced security measures described in proposals 15-1 and 15-3 of the June 27, 2016, Office of the City Manager report CR_3781, and related public engagement considerations.

2.    That the June 27, 2016, Office of the City Manager report CR_3781, remain private pursuant to section 18 of the Freedom of Information and Protection of Privacy Act.

Office of the City Manager

 

Due Date:
Oct. 24, 2016

 

 

In Favour:

Carried

 

 

B. Anderson, A. Knack, M. Banga, T. Caterina,
B. Esslinger, E. Gibbons, B. Henderson, D. Iveson,
D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters

 

8.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 10:43 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk