UTILITY COMMITTEE

 

MINUTES


April 9, 2013  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, L. Sloan

M. Nathoo, Deputy City Clerk

L. Long, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING -

             NONE                                                                                                      3

5.          STATUS REPORT                                                                               3

5.1        Development Levy for the Maple Ridge Industrial

             Lands                                                                                                      3

6.          REPORTS                                                                                              3

6.1        2012 Waste Management Utility Annual Report                          3

6.2        2012 Drainage Services Utility Annual Report                             4

6.3        Utility Rate Funding Allocation - Capital

             Construction Cost for the Southeast Regional

             Storm Sewer                                                                                          5

6.4        Beneficial Use of Biosolids through

             Inter-Regional Cooperation                                                               5

6.5        Bylaw 16200 - Drainage Bylaw                                                        5

7.          PRIVATE REPORTS - NONE                                                            6

8.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

9.          ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

None

 

See Minutes

None

None

None

 

 

 

 

Carried

 

Carried

Carried

 

 

Carried

 

Carried

Carried

None

 

See Minutes

 

DECISION SUMMARY

 

ITEM

 

DECISION

 

1.

CALL TO ORDER AND RELATED BUSINESS

 

1.1

Call to Order

 

 

 

 

Councillor D. Iveson called the meeting to order at
9:32 a.m.

 

 

 

 

 

 

 

1.2

Adoption of Agenda

 

 

 

Moved A. Sohi:

 

 

 

 

That the April 9, 2013, Utility Committee meeting agenda be adopted.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

 

Absent:

 

 

 

 

B. Henderson

 

 

1.3

Adoption of Minutes

 

 

 

Moved E. Gibbons:

 

 

 

 

That the March 14, 2013, Utility Committee meeting minutes be adopted.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

 

Absent:

 

 

 

 

B. Henderson

 

 

1.4

Protocol Items

 

 

 

 

There were no protocol items.

 

 

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

 

2.1

Select Items for Debate

 

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4 and 6.5.

 

 

 

 

 

 

 

2.2

Requests to Speak

 

 

 

 

There were no requests to speak.

 

 

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

 

There were no requests for any items to be heard at a specific time.

 

 

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

 

There were no Councillor Inquiries.

 

 

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

 

5.

STATUS REPORT

 

5.1

Development Levy for the Maple Ridge Industrial Lands

 

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That the revised due date of To Be Determined be approved.

 

Financial Svcs. and Utilities

Due Date: To Be Determined

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.

REPORTS

 

6.1

2012 Waste Management Utility Annual Report

 

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions.
L. Rosen, Chief Financial Officer and Treasurer, G. Derick,
T. Tompkins and K. Chan, Financial Services and Utilities, answered the Committee's questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That the April 9, 2013, Financial Services and Utilities report 2013WM6726, be received for information.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.2

2012 Drainage Services Utility Annual Report

 

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.
L. Rosen, Chief Financial Officer and Treasurer and
S. Cheung, Financial Services and Utilities, answered the Committee's questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That the April 9, 2013, Financial Services and Utilities report 2013DS1515, be received for information.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

 

 

 

 

 

 

Moved A. Sohi:

 

 

 

 

Effective Clearing of Catch Basins

That Administration provide a report on how catch basins can be most effectively cleared, and that the report include a review of the benefits and financial implications of coordinating catch basin clean up with roadway snow removal (grading).

Financial Svcs. and Utilities

Transportation Svcs.

Due Date: Aug. 27, 2013

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

 

6.3

Utility Rate Funding Allocation - Capital Construction Cost for the Southeast Regional Storm Sewer

 

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
C. Pooli, Corporate Services (Law); L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

 

That the April 9, 2013, Financial Services and Utilities report 2013DS3355, be received for information.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.4

Beneficial Use of Biosolids through Inter-Regional Cooperation

 

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
F. Sacluti, Financial Services and Utilities, answered the Committee's questions.

 

 

 

Moved D. Iveson:

 

 

 

 

That a sole source contract with Beaver Municipal Solutions for the beneficial use of approximately 2,300 dry tonnes of biosolids for up to $1 million, be approved, and that the contract be, in form and content, acceptable to the City Manager.

Financial Svcs. and Utilities

 

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

6.5

Bylaw 16200 - Drainage Bylaw

 

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.
E. Tian, Financial Services and Utilities, answered the Committee's questions.

 

 

 

Moved B. Henderson:

 

 

 

 

That Utility Committee recommend to City Council:

        That Bylaw 16200 be given the appropriate readings.

 

 

 

In Favour:

Carried

 

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

 

7.

PRIVATE REPORTS - NONE

 

8.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

 

Councillor D. Iveson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

 

 

9.

ADJOURNMENT

 

 

 

The meeting adjourned at 12 noon.

 

 

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk