COMMUNITY AND PUBLIC SERVICES COMMITTEE

 

MINUTES


October 31, 2016  –  River Valley Room

 

 

PRESENT

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, *D. Iveson

*Mayor D. Iveson is a Committee Member pursuant to section 150(2),Procedures and Committee Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, T. Caterina, A. Knack, D. Loken, B. Henderson, M. Nickel, M. Walters
I. MacLean, Office of the City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

3.1        Obstructions on Sidewalks and Shared-Use Paths

             (D. Iveson)                                                                                              3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

5.1        TrackTown Canada - Further Information                                    4

6.          REPORTS                                                                                              4

6.1        Options to Manage Extraordinary Calls for Service                   4

6.2        Edmonton Soccer Association - South Soccer Centre

             Expansion                                                                                              5

6.3        Fire Hydrant Services Agreement                                                   5

6.4        Framework for Partnership Agreement with the

             Edmonton Federation of Community Leagues                           6

6.5        Edmonton Arts Council Project Grant for

             Individual Artists Grant Recommendations                                  6

6.6        Contractual Reporting – Semi Annual Information

             Report - Edmonton Police Service                                                  7

6.7        Microsoft Software Licensing and Maintenance for

             Edmonton Police Service                                                                  7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                7

7.1        Homelessness Camps (S. McKeen)                                               8

8.          MOTIONS PENDING                                                                            8

8.1        Public Washroom Information and Consultation
             (S. McKeen)                                                                                           8

9.          PRIVATE REPORTS                                                                           9

9.1        Sole Source Approval – Acquisition of Thermal

             Imaging System for the new Edmonton Police

             Service Helicopter                                                                               9

10.        NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                10

11.        ADJOURNMENT                                                                                10

 

 

 

 

Carried

Carried

None

 

See minutes

Carried

Carried

 

 

 

None

 

Carried

 

Carried

 

Action

Carried

 

Carried

 

Carried

 

Carried

 

Carried

 

Action

 

 

Carried

 

 

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Esslinger called the meeting to order at
9:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved S. McKeen:

 

 

 

That the October 31, 2016, Community and Public Services Committee meeting agenda be adopted with the following change:

Replacement page:

7.1 Homelessness Camps (S. McKeen)

-Page 6 of 7 of the October 31, 2016, Citizen Services report CR_3881



 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

1.3

Adoption of Minutes

 

 

Moved E. Gibbons:

 

 

 

That the October 17, 2016, Community and Public Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.6, 6.7, 7.1 and 8.1.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved S. McKeen:

 

 

 

That the Committee hear from the following speakers, in panels when appropriate:

6.2      Edmonton Soccer Association – South Soccer Centre Expansion

·         A. Newman, Edmonton Soccer Association

6.4      Framework for Partnership Agreement with the Edmonton Federation of Community Leagues

·         D. Jakubec, Edmonton Federation of Community Leagues

·         G. Martinson, Edmonton Federation of Community Leagues

7.1     Homelessness Camps (S. McKeen)

·         A. Inglis, Boyle Street Community Services

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

2.3

Requests for Specific Time on Agenda

 

 

Moved S. McKeen:

 

 

 

That items 6.4, 6.2, and 7.1 be made first, second, and third items of business respectively.

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

3.

COUNCILLOR INQUIRIES

3.1

Obstructions on Sidewalks and Shared-Use Paths (D. Iveson)

 

 

 

 

 

 

 

 

1.    What policies or practices guide Administration and contractors when pedestrian infrastructure is encroached upon or blocked by signage or by construction?

2.    What legal requirements, if any, are there for maintaining accessibility for pedestrians, particularly those with mobility constraints that require the use of a wheelchair?

3.    What values does Administration apply with respect to the
questions above?

City Ops.

Due by:
Jan. 30, 2017

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

TrackTown Canada - Further Information

 

 

Moved E. Gibbons:

 

 

 

That the revised due date of
November 21, 2016, be approved.

 

Citizen Svcs.

Due by:
Nov. 21, 2016

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

6.

REPORTS

6.1

Options to Manage Extraordinary Calls for Service

 

 

 

M. Petigara, Financial and Corporate Services, made a presentation. D. Aitken and R. Smyth, Deputy City Manager, Citizen Services; D. Jones and J. Graham, Edmonton Police Service; and I. Johnson, Financial and Corporate Services (Law), answered the Committee's questions.

 

 

 

 

 

 

Moved S. McKeen:

 

 

 

That the October 31, 2016, Financial and Corporate Services report CR_3733, be received for information.

Financial and Corporate Svcs.

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

6.2

Edmonton Soccer Association - South Soccer Centre Expansion

 

 

 

R. Jevne, Citizen Services, made a presentation.

A. Newman, Edmonton Soccer Association, made a presentation and answered the Committee's questions.

R. Jevne and R. Smyth, Deputy City Manager, Citizen Services; and J. Meliefste, Integrated Infrastructure Services, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Banga:

 

 

 

That Administration work with Edmonton Soccer Association to prepare the schematic design for the expansion of the existing Edmonton Soccer Association South Centre funded by the Edmonton Soccer Association.

Citizen Svcs.

 

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

6.3

Fire Hydrant Services Agreement

 

 

 

S. Ancel, EPCOR; T. Burge, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services; and K. Block, Chief, Edmonton Fire Services, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

1.    That an amending agreement between the City and EPCOR Water Services Inc., amending the term of the Fire Hydrant Service Agreement entered into on January 1, 2012, as described in Attachment 1 of the October 31, 2016, Citizen Services report CR_4074, be approved, and that the agreement be acceptable in form and content to the City Manager.

2.    That a five year agreement with EPCOR Water Services Inc. for the maintenance and operation of the fire hydrant infrastructure, as described in Attachment 1 of the October 31, 2016, Citizen Services report CR_4074, be approved and that the agreement be acceptable in form and content to the City Manager.

Citizen Svcs.

Office of the City Manager

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

6.4

Framework for Partnership Agreement with the Edmonton Federation of Community Leagues

 

 

 

R. Smyth, Deputy City Manager, D. Aitken, and
C. Shannon, Citizen Services, made a presentation.

D. Jakubec and G. Martinson, Edmonton Federation of Community Leagues, made a presentation and answered the Committee's questions.

C. Shannon, D. Aitken, and R. Smyth, Deputy City Manager, Citizen Services; and A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, answered the Committee's questions.

 

 

 

 

 

 

Moved E. Gibbons:

 

 

 

That the October 31, 2016, Citizen Services report CR_2545, be received for information.

Citizen Svcs.

 

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

6.5

Edmonton Arts Council Project Grant for Individual Artists Grant Recommendations

 

 

Moved E. Gibbons:

 

 

 

That Community and Public Services Committee recommend to City Council:

That the recommendations as set out in Attachment 2 of the October 31, 2016, Edmonton Arts Council report CR_4157, be approved.

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

6.6

Contractual Reporting – Semi Annual Information Report - Edmonton Police Service

 

 

 

S.  York, B. Kisilevich, and B. Kahanyshyns, Edmonton Police Service, answered the Committee's questions.

 

 

Moved M. Banga:

 

 

 

1.    That the October 31, 2016, Edmonton Police Commission report CR_4107, be received for information.

2.    That Attachment 2 of the October 31, 2016, Edmonton Police Commission report CR_4107 remain private pursuant to sections 17 and 25 of the Freedom of Information and Protection of Privacy Act.

Police Commission

 

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

6.7

Microsoft Software Licensing and Maintenance for Edmonton Police Service

 

 

 

B. Kahanyshyns, Edmonton Police Service, and
C. Palmer, Edmonton Police Commission, answered the Committee's questions.

 

 

Moved M. Banga:

 

 

 

That a sole source agreement between the City of Edmonton and Microsoft for the purchase of the license and ongoing maintenance of Microsoft Software, for an expenditure not to exceed $3.5 million, as outlined in the October 31, 2016, Edmonton Police Commission report CR_4158, be approved, and that the agreement be in form and content acceptable to the City Manager.

Police Commission

Office of the City Manager

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

7.

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Homelessness Camps (S. McKeen)

 

 

 

D. Aitken, Citizen Services, and J. Freeman, Sustainable Development, made a presentation.

A. Inglis, Boyle Street Community Services, made a presentation and answered the Committee's questions.

J. Freeman, Sustainable Development; and J. Kain,
J. Simmons, and D. Aitken, Citizen Services, answered the Committee's questions.

 

 

Moved S. McKeen:

 

 

 

Supportive Housing Strategy

That Administration prepare a report and strategy around permanent supportive housing, involving provincial and federal government funding, local partners, (including but not limited to End Poverty Edmonton, unions, and the Urban Development Institute) and potential sites around Edmonton, and that the report include:

·         strategies around public information and consultation that details the true causes of homelessness,

·         the financial cost (with full cost accounting) to the community

·         an accurate record of permanent supportive housing facilities in Edmonton.

Citizen Svcs.

Due by:
Second Quarter 2017

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

8.

MOTIONS PENDING

8.1

Public Washroom Information and Consultation (S. McKeen)

 

 

Moved S. McKeen:

 

 

 

Public Washroom Information and Consultation

That Administration provide a report outlining:

1.    The results of the public washroom consultation and designs utilized by other municipalities with consideration for the safety and dignity of patrons.

2.    Information on successful public washroom consultation and designs utilized by other municipalities with consideration for the safety and dignity of patrons.

3.    An environmental scan of existing public washroom facilities, including their operating hours and accessibility, in the following neighbourhoods: Downtown, Boyle Street, McCauley, Stony Plain Road Area/West End, and Central McDougall.

4.    A preliminary assessment of the need for public washrooms through in the aforementioned communities.

Citizen Svcs.

Due by:
Jan. 30, 2017

 

 

 


R. Smyth, Deputy City Manager, Citizen Services, answered the Committee's questions.

 

 

 

 

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons

 

9.

PRIVATE REPORTS

9.1

Sole Source Approval – Acquisition of Thermal Imaging System for the new Edmonton Police Service Helicopter

 

 

Moved E. Gibbons:

 

 

 

1.    That a sole source agreement between the City of Edmonton and
L-3 Wescam for the purchase of a Thermal Imager for the new Edmonton Police Service Helicopter in the amount of $525,000 including GST, as outlined in the October 31, 2016, Edmonton Police Commission report CR_4159, be approved, and that the agreement be in form and content acceptable to the City Manager.

2.    That the October 31, 2016, Edmonton Police Commission report CR_4159 remain private pursuant to sections 18 and 20 of the Freedom of Information and Protection of Privacy Act.

Police Commission

Office of the City Manager

 

 

 

 

In Favour:

Carried

 

 

B. Esslinger, S. McKeen, M. Banga, E. Gibbons, D. Iveson

 

10.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Esslinger asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

11.

ADJOURNMENT

 

 

The meeting adjourned at 2:59 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk