LRT GOVERNANCE BOARD

 

MINUTES


March 25, 2014  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

ABSENT

T. Ball

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk

L. Long, Office of the City Clerk

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

4.1        Governance Board Bylaw Review - Draft Amendments           3

5.          REPORTS                                                                                              3

5.1        Project Update - Valley Line LRT - Verbal report                        3

6.          PRIVATE REPORTS                                                                           3

6.1        Project Payment Mechanism and Key Performance

             Indicators                                                                                               3

6.2        Project Agreement and Request For Qualification

             Matters Update                                                                                     4

6.3        Advocacy Campaign Update - Verbal report                               5

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   5

8.          ADJOURNMENT                                                                                  5

 

 

 

 

Carried

Carried

None

 

None

None

 

 

Carried

 

Carried

 

 

Carried

 

Carried

Carried

 

See Minutes

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:30 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved D. Hickey:

 

 

 

That the March 25, 2014, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.3

Adoption of Minutes

 

 

Moved K. Chisholm:

 

 

 

That the February 4, 2014, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT

4.1

Governance Board Bylaw Review - Draft Amendments

 

 

Moved K. Chisholm:

 

 

 

That the revised due date of April 17, 2014, be approved.

 

Transportation Svcs.

Due Date: Apr. 17, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.

REPORTS

5.1

Project Update - Valley Line LRT - Verbal report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.  D. Wandzura, General Manager, Transportation Services, answered the Board's questions.

 

 

Moved I. Ing:

 

 

 

That the March 25, 2014, Transportation Services verbal report on the Valley Line LRT Project Update, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

6.

PRIVATE REPORTS

6.1

Project Payment Mechanism and Key Performance Indicators

 

 

 

The LRT Governance Board met in private at 10:56 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:27 p.m.

 

 

Moved I. Ing:

 

 

 

1.    That the March 25, 2014, Transportation Services report CR_1143, be received for information.

2.    That the March 25, 2014, Transportation Services report CR_1143, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

6.2

Project Agreement and Request for Qualification Matters Update

 

 

 

The LRT Governance Board met in private at 10:56 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:27 p.m.

 

 

Moved K. Chisholm:

 

 

 

1.    That the March 25, 2014, Transportation Services report CR_1144, be received for information.

2.    That the March 25, 2014, Transportation Services report CR_1144, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

6.3

Advocacy Campaign Update - Verbal report

 

 

 

The LRT Governance Board met in private at 10:56 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 12:27 p.m.

 

 

Moved I. Ing:

 

 

 

1.    That the March 25, 2014, Transportation Services verbal report on the Advocacy Campaign Update, be received for information.

2.    That the March 25, 2014, Transportation Services verbal report on the Advocacy Campaign Update, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 12:30 p.m.

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk