UTILITY COMMITTEE

 

MINUTES


July 3, 2014  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, M. Nickel, M. Walters

ABSENT

None

ALSO IN ATTENDANCE

B, Anderson, A. Knack
G. Joseph, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        EPCOR Water Services Inc. Performance Based Rates

             - 2013 Progress Report                                                                      3

6.2        Utility Fiscal Policy - Drainage Services Update                         4

6.3        Drainage Services 2015 - 2018 Business Plan                            5

6.4        Waste Management Utility Fiscal Policy Update                         5

6.5        2015 - 2018 Waste Management Utility Business Plan              5

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        Commercial Collection Program Update                                      6

8.2        Submitting Bids to External Agencies for

             Provision of Waste Management Services - Annual

             Update                                                                                                    6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

None

 

 

Action

Referred

Carried

Referred

Action

None

 

Action

 

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the July 3, 2014, Utility Committee meeting agenda be adopted with the following changes:

Addition:

·         6.5   2015 - 2018 Waste Management Utility Business
        Plan

and that the following items be dealt with together:

·         6.2  Utility Fiscal Policy – Drainage Services Update

·         6.4  Waste Management Utility Fiscal Policy Update

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the May 15, 2014, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

EPCOR Water Services Inc. Performance Based Rates - 2013 Progress Report

 

 

 

L. Zenari, D. Manning and C. Tiedemann, EPCOR Water Services Inc., made a presentation.

 

 

Moved M. Nickel:

 

 

 

That Utility Committee recommend to City Council:


That the July 3, 2014, Financial Services and Utilities report CR_827, be received for information.

 

 

 

L. Zenari, D. Manning and C. Tiedemann, EPCOR Water Services Inc.; L. Rosen, Chief Financial Officer and Treasurer, and C. Ward, Financial Services and Utilities; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to City Council:

That City Council amend its previously adopted motion from July 6, 2006, to read "That EPCOR, working with Administration, provide annual reports to Utility Committee on how the EPCOR Water Services Inc., Performance Based Rates plan is progressing."

 

 

 

A. Sinclair, City Clerk; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.2

Utility Fiscal Policy - Drainage Services Update

 

 

 

Items 6.2 and 6.4 were dealt with together.

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer; and
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the following items be referred back to Administration to provide greater clarity with respect to the retained earnings of Policy C304D - Drainage Services Utility Fiscal Policy and Policy C558A - Waste Management Utility Fiscal Policy:

·         6.2 - Utility Fiscal Policy - Drainage Services Update

·         6.4 - Waste Management Utility Fiscal Policy Update

Financial Svcs. and Utilities

 

Due Date:
Sep. 18, 2014

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.3

Drainage Services 2015 - 2018 Business Plan

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer; J. Beckett, Utilities Advisor; and K. Chan, Financial Services and Utilities, answered the Committee's questions. 

 

 

Moved M. Walters:

 

 

 

That the July 3, 2014, Financial Services and Utilities report CR_942, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.4

Waste Management Utility Fiscal Policy Update

 

 

 

See item 6.2.

 

6.5

2015 - 2018 Waste Management Utility Business Plan

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer, B. Latta and K. Chan, Financial Services and Utilities; and
J. Beckett, Utilities Advisor, answered the Committee's questions. 

 

 

Moved E. Gibbons:

 

 

 

Regulated Rate Options - 2015 Waste Management Budget

That Administration provide a report outlining various options for regulated rates for the 2015 Waste Management Budget, based on the discussion at the July 3, 2014, Utility Committee meeting.

Financial Svcs. and Utilities

Due Date:
Oct. 30, 2014

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Commercial Collection Program Update

 

 

 

The Committee met in private at 2:24 p.m., pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 2:58 p.m.

 

 

Moved E. Gibbons:

 

 

 

1. That the July 3, 2014, Financial Services and Utilities report CR_1262, be received for information.

2. That the July 3, 2014, Financial Services and Utilities report CR_1262 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

 

Moved E. Gibbons:

 

 

 

Commercial Waste Collection - Annual Report

That Administration provide a report annually outlining the commercial waste collection business, including a list of current customers.

Financial Svcs. and Utilities

Due Date:
June 2015

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

8.2

Submitting Bids to External Agencies for Provision of Waste Management Services - Annual Update

 

 

 

The Committee met in private at 2:24 p.m., pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 2:38 p.m.

 

 

Moved E. Gibbons:

 

 

 

That the July 3, 2014, Financial Services and Utilities report CR_921 be received for information and remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

 

 

 

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:01 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk