UTILITY COMMITTEE

 

MINUTES


October 31, 2017  –  River Valley Room

 

 

PRESENT

B. Henderson, M. Walters, S. Hamilton, D. Iveson, A. Paquette

ABSENT

None

ALSO IN ATTENDANCE

M. Banga, T. Cartmell, A. Knack, M. Nickel
L. Cochrane, City Manager
S. Kaffo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            3

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

5.1        Comprehensive Waste Management Strategy                            4

6.          REPORTS                                                                                              4

6.1        Council Orientation - Utility Committee                                         4

6.2        Waste Services 2018 Supplemental Operating Budget

             Adjustment                                                                                            5

6.3        Waste Services Fall 2017 Supplemental Capital

             Budget Adjustment                                                                             5

6.4        Composter - Verbal report                                                                6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

 

Carried

 

Carried

 

Carried

 

Carried

Action

None

None

 

Noon

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

S. Kaffo, Office of the City Clerk, called the meeting to order at 1:30 p.m.

Election of Chair and Vice-Chair

S. Kaffo, Office of the City Clerk, called for nominations for the position of Chair, Utility Committee.

Councillor M. Walters nominated Councillor B. Henderson for the position of Chair, Utility Committee.

S. Kaffo, Office of the City Clerk, asked if there were any further nominations.  There being no other nominations,
S. Kaffo declared nominations closed.

 

 

Moved M. Walters:

 

 

 

That Councillor B. Henderson be elected as Chair, Utility Committee.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

 

 

S. Kaffo, Office of the City Clerk, vacated the Chair and Councillor B. Henderson presided.

Councillor B. Henderson called for nominations for the position of Vice-Chair, Utility Committee.
 
Councillor S. Hamilton nominated Councillor M. Walters for the position of Vice-Chair, Utility Committee.

Councillor B. Henderson asked if there were any further nominations. There being no other nominations, Councillor B. Henderson declared nominations closed.

 

 

Moved S. Hamilton:

 

 

 

That Councillor M. Walters be elected as Vice-Chair, Utility Committee.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

1.2

Adoption of Agenda

 

 

Moved D. Iveson:

 

 

 

That the October 31, 2017, Utility Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the August 30, 2017, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Comprehensive Waste Management Strategy

 

 

Moved A. Paquette:

 

 

 

That the revised due date of February 23, 2018, be approved.

 

City Ops.

Due Date:
Feb. 23, 2018

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

6.

REPORTS

6.1

Council Orientation - Utility Committee

 

 

 

S. McKerry, Office of the City Clerk; D. Jones, Deputy City Manager, City Operations; B. McNabb, Financial and Corporate Services; and J. Beckett, Utility Advisor, made presentations.

B. McNabb and T. Burge, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services, answered the Committee's questions.

 

 

Moved S. Hamilton:

 

 

 

That the October 31, 2017, Office of the City Manager, Council Orientation - Utility Committee - Verbal report, be received for information.

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, D. Iveson,
A. Paquette

 

6.2

Waste Services 2018 Supplemental Operating Budget Adjustment

 

 

 

Items 6.2 and 6.3 were dealt with together.

D. Jones, Deputy City Manager, and M. Labrecque, City Operations, made a presentation and answered the Committee’s questions.  J. Beckett, Utility Advisor;
T. Burge, Chief Financial Officer and Deputy City Manager, and O. Zakoc, Financial and Corporate Services; and
A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, answered the Committee's questions.

 

 

Moved S. Hamilton:

 

 

 

That Utility Committee recommend to the November 14, 2017, City Council meeting:

That the proposed amendments to the 2018 Operating Budget for the Waste Services Utility, as outlined in Attachment 1 of the October 31, 2017, City Operations report CR_5167, be approved as part of the Fall 2017 Supplemental Operation Budget Adjustment.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.3

Waste Services Fall 2017 Supplemental Capital Budget Adjustment

 

 

 

Items 6.2 and 6.3 were dealt with together.

 

 

Moved S. Hamilton:

 

 

 

That Utility Committee recommend to the November 14, 2017, City Council meeting:

That the proposed amendments to the 2015-2018 Waste Services Capital Budget, as outlined in Attachment 1 of the October 31, 2017, City Operations report CR_5151, be approved as part of the Fall 2017 Supplemental Capital Budget Adjustment.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.4

Composter - Verbal report

 

 

Moved A. Paquette:

 

 

 

That the following item be added to the agenda:

6.4 - Composter - Verbal report

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, M. Walters, S. Hamilton,
A. Paquette

 

 

 

D. Jones, Deputy City Manager, and M. Labrecque, City Operations; A. Laughlin, Deputy City Manager, and
P. Ladouceur, Integrated Infrastructure Services; and
L. Cochrane, City Manager, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

Composter Detailed Plan and Plan of Action

That Administration provide a report on the condition of the composter including the cause of failure, a detailed plan of action for the repairs of the composter if required and a plan of action to manage compost in the future as part of the waste strategy.

City Ops.

Due by:
Feb. 23, 2018

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, , D. Iveson,
A. Paquette

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:05 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk