COMMUNITY SERVICES COMMITTEE

 

MINUTES


July 4, 2016  –  River Valley Room

 

 

PRESENT

D. Loken, M. Walters, B. Anderson, A. Knack

ABSENT

None

ALSO IN ATTENDANCE

B. Esslinger, B. Henderson, S. McKeen
L. Cochrane, City Manager
I. MacLean, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              2

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Framework for Partnership Agreement with the

             Edmonton Federation of Community Leagues                           3

6.          REPORTS                                                                                              3

6.1        Women's Advocacy Voice of Edmonton's 2016 Annual

             Report                                                                                                     3

6.2        Neighbourhood Park Development Program                              3

6.3        Edmonton Arts Council Community Investment

             Program Community Arts Project Grant

             recommendations                                                                                4

6.4        Community Facility Partner Capital Grant - 2016

             Grant Award Recommendations                                                     4

6.5        Sole Source Request - Glengarry Ammonia DX Ice

             Plant Pilot Project                                                                                5

6.6        The Citadel Theatre Roof Repair Funding Support                   5

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        Edmonton Events Update                                                                 6

8.2        Fort Edmonton Management Company - Management

             Agreement                                                                                             6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See minutes

None

Carried
None

None

 

 

Carried

 

 

Carried

Carried

 

 

Carried

 

Action

 

Carried

Carried

None

 

Carried

 

Carried

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor D. Loken called the meeting to order at 9:31 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Walters:

 

 

 

That the July 4, 2016, Community Services Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

1.3

Adoption of Minutes

 

 

Moved A. Knack:

 

 

 

That the June 20, 2016, Community Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.4 and 8.1.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

Moved M. Walters:

 

 

 

That item 8.1 Edmonton Events Update be made time specific at 1:30 p.m.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Framework for Partnership Agreement with the Edmonton Federation of Community Leagues

 

 

Moved B. Anderson:

 

 

 

That the revised due date of October 31, 2016, be approved.

 

Citizen Svcs.

Due by:
Oct. 31, 2016

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.

REPORTS

6.1

Women's Advocacy Voice of Edmonton's 2016 Annual Report

 

 

 

R. Smyth, Deputy City Manager, Citizen Services, made a presentation. J. Foord and S. Woitas, Women's Advocacy Voice of Edmonton, made a presentation and answered the Committee's questions.

 

 

 

 

 

 

Moved A. Knack:

 

 

 

That the Women’s Advocacy Voice of Edmonton’s 2016 Annual Report, as set out in Attachment 1, of the July 4, 2016, Women's Advocacy Voice of Edmonton report CR_3765, be received for information.

Women’s Advocacy Voice of Edmonton

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.2

Neighbourhood Park Development Program

 

 

Moved B. Anderson:

 

 

 

That the Neighbourhood Park Development Program agreements between the City of Edmonton and the Community Groups, as outlined in Attachment 1 of the July 4, 2016, Integrated Infrastructure Services report CR_3680, be approved, and that the agreements be in form and content acceptable to the City Manager.

Integrated Infrastructure Svcs.

Office of the City Manager

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.3

Edmonton Arts Council Community Investment Program Community Arts Project Grant recommendations

 

 

Moved B. Anderson:

 

 

 

That Community Services Committee recommend to City Council:

That the recommendations for Community Arts Grants as outlined in Attachment 1 of the July 4, 2016, Edmonton Arts Council report CR_3837, be approved.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.4

Community Facility Partner Capital Grant - 2016 Grant Award Recommendations

 

 

 

L. Brenneis, R. Jevne and R. Smyth, Deputy City Manager, Citizen Services, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That Community Services Committee recommend to City Council:


That the 2016 Community Facility Partner Capital Grant Program recommendations, as set out in Attachment 1 of the July 4, 2016, Citizen Services report CR_3755, be approved.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

 

Moved A. Knack:

 

 

 

Community Facility Partner Capital Grant Program Policy (C562) - Review

That Administration complete a review of The Community Facility Partner Capital Grant Program Policy (C562) and prepare a report that will include:

1.Funding ratios
2.The ability to fund new programs.

Citizen Svcs.

 

Due by:
First Quarter 2017

 

 

 

L. Brenneis, Citizen Services, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.5

Sole Source Request - Glengarry Ammonia DX Ice Plant Pilot Project

 

 

Moved B. Anderson:

 

 

 

That the sole source agreement valued at $534,934.05, for payment for Ultimate Fabrication Inc., for the supply and installation of a DX ammonia packaged ice plant at Glengarry Arena, be approved.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.6

The Citadel Theatre Roof Repair Funding Support

 

 

Moved B. Anderson:

 

 

 

That Community Services Committee recommend to Council:


1. That additional funding of $91,000 for the Citadel Theatre’s roof repair, resulting in the City’s support to be one-third of the total project cost, be approved.
2. That the $91,000 be allocated as a one- time exception to the Community Facility Partner Capital Grant Program.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Edmonton Events Update

 

 

Moved A. Knack:

 

 

 

That the Committee meet in private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

 

 

The Committee met in private at 1:31 p.m.

 

 

Moved M. Walters:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

 

 

The Committee met in public at 1:44 p.m.

 

 

Moved A. Knack:

 

 

 

That Community Services Committee recommend to City Council:


1. That the actions outlined in Attachment 1 of the
July 4, 2016, Citizen Services report CR_3795, be approved.


2. That the July 4, 2016, Citizen Services report CR_3795 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

8.2

Fort Edmonton Management Company - Management Agreement

 

 

Moved B. Anderson:

 

 

 

That Community Services Committee recommend to City Council:

That the July 4, 2016, Citizen Services report CR_1748, be received for information and remain private pursuant to section 24 of the Freedom of Information and Protection and Privacy Act.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor D. Loken asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 1:45 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk