EXECUTIVE COMMITTEE

MINUTES

June 10, 2013 – River Valley Room

PRESENT

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, B. Anderson, B. Henderson, D. Iveson, D. Loken, J. Batty, T. Caterina

S. Farbrother, City Manager

M. Nathoo, Deputy City Clerk

L. Long, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Parking Management - Business Plan, Policy Development and Implementation Strategy 4 5.2 Rossdale Project - Ideas from Post Secondary Institutions (S. Mandel) 5 6. REPORTS 5 6.1 Kingsway Business Association - 2012 Annual Report and Audited Financial Statements 5 6.2 World Masters Games (2005) Legacy Grant - Funding Recommendations 5 6.3 Body Rub Centres Bylaw - Further Amendments 6 6.4 Strategy to Promote Walkable, Accessible and Mixed-use Development in Commercial Centres 7 6.5 History of Use of Variances by Development Officers - Implications 8 6.6 Request for Clarity of the Role and Responsibilites of the Naming Committee 8 6.7 Duties and Responsibilities of Individuals Appointed by Council to External Organizations - Draft Policy Statement 8 6.8 Open Tenders $20,000,000 or Greater (Inclusive of GST as at June 10, 2013 - Desktop and Mobile Computer Hardware, Software and Related Services (RFP 924107) 9 7. RESPONSES TO COUNCILLOR INQUIRIES 9 7.1 Boyle Street/McCauley Chinatown - Update and Additional Information (J.Batty/S.Mandel) 9 8. PRIVATE REPORTS 10 8.1 Events Update - 2013-01 10 8.2 Purchase of Land - Shared Access Concept 10 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 11 10. ADJOURNMENT 11	Carried Carried None See Minutes See Minutes See Minutes None None Carried Carried Carried Carried Action Carried Action Action Carried Referred Action Carried Carried See Minutes

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 3

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Parking Management - Business Plan, Policy

Development and Implementation Strategy 4

5.2 Rossdale Project - Ideas from Post Secondary

Institutions (S. Mandel) 5

6. REPORTS 5

6.1 Kingsway Business Association - 2012 Annual

Report and Audited Financial Statements 5

6.2 World Masters Games (2005) Legacy Grant - Funding

Recommendations 5

6.3 Body Rub Centres Bylaw - Further Amendments 6

6.4 Strategy to Promote Walkable, Accessible and

Mixed-use Development in Commercial Centres 7

6.5 History of Use of Variances by Development

Officers - Implications 8

6.6 Request for Clarity of the Role and

Responsibilites of the Naming Committee 8

6.7 Duties and Responsibilities of Individuals

Appointed by Council to External Organizations -

Draft Policy Statement 8

6.8 Open Tenders $20,000,000 or Greater (Inclusive of

GST as at June 10, 2013 - Desktop and Mobile

Computer Hardware, Software and Related Services

(RFP 924107) 9

7. RESPONSES TO COUNCILLOR INQUIRIES 9

7.1 Boyle Street/McCauley Chinatown - Update and

Additional Information (J.Batty/S.Mandel) 9

8. PRIVATE REPORTS 10

8.1 Events Update - 2013-01 10

8.2 Purchase of Land - Shared Access Concept 10

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 11

10. ADJOURNMENT 11

Carried

None

See Minutes

None

Carried

Action

Carried

Action

Carried

Referred

Action

Carried

See Minutes

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor S. Mandel called the meeting to order at 9:31 a.m.

1.2

Adoption of Agenda

Moved K. Leibovici:

That the June 10, 2013, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.7 Duties and Responsibilities of Individuals Appointed by Council to External Organizations - Draft Policy Statement

6.8 Open Tenders $20,000,000 or Greater (Inclusive of GST as at June 10, 2013 - Desktop and Mobile Computer Hardware, Software and Related Services (RFP 924107)

8.2 Purchase of Land - Shared Access Concept

In Favour:

Carried

S. Mandel, K. Diotte, K. Leibovici, L. Sloan

Absent:

K. Krushell

1.3

Adoption of Minutes

Moved K. Diotte:

That the May 27, 2013, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, K. Diotte, K. Leibovici, L. Sloan

Absent:

K. Krushell

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8 and 7.1.

2.2

Requests to Speak

Moved K. Krushell:

That Executive Committee hear from the following speakers, in panels when appropriate:

6.3 Body Rub Centres Bylaw - Further Amendments

· K. Quinn, Sexual Exploitation Working Group

· C. Shaw, Edmonton Federation of Community Leagues

· B. Zubot, Edmonton Federation of Committee Leagues

6.7 Duties and Responsibilities of Individuals Appointed by Council to External Organizations - Draft Policy Statement

· J. Von der Ohe, The Edmonton Space and Science Foundation

7.1 Boyle Street/McCauley Chinatown - Update and Additional Information (J. Batty/S. Mandel)

· A. Kwan

· M. Hung, The Chinese Benevolent Association

· J. Taylor, Downtown Business Association

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

2.3

Requests for Specific Time on Agenda

Moved K. Krushell:

That the following item be made time specific as 2^nd item of business:

6.7 Duties and Responsibilities of Individuals Appointed by Council External Organizations - Draft Policy Statement

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Parking Management - Business Plan, Policy Development and Implementation Strategy

Moved K. Krushell:

That the revised due date of June 24, 2013, be approved.

Transportation Svcs.

Due Date: Jun. 24, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

5.2

Rossdale Project - Ideas from Post Secondary Institutions
(S. Mandel)

Moved K. Krushell:

That the revised due date of July 8, 2013, be approved.

Sustainable Dev.

Due Date:

Jul. 8, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

REPORTS

6.1

Kingsway Business Association - 2012 Annual Report and Audited Financial Statements

K. Kosof, Kingsway Business Association, made a presentation and answered the Committee's questions. A handout provided by K. Kosof, was distributed to members of the Committee and a copy was filed with the Office of the City Clerk.

Moved K. Krushell:

That the 2012 Annual Report and Audited Financial Statements of the Kingsway Business Association, as outlined in Attachment 1 of the June 10, 2013, Kingsway Business Association report CR_233, be received for information.

Kingsway Business Association

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.2

World Masters Games (2005) Legacy Grant - Funding Recommendations

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the motion passed by City Council on March 21, 2006, be amended by replacing the words "a future legacy contribution from the Financial Stabilization Reserve, as outlined in Attachment 4 of the February 22, 2006, Corporate Services report 2006COF004" with "a World Masters Games (2005) Legacy Program and Grants, as outlined in Attachment 1 of the June 10, 2013, Office of the City Manager report CR_53".
That the World Masters Games (2005) Legacy Program and Grants, as outlined in Attachment 1 of the June 10, 2013, Office of the City Manager report CR_53 and the corresponding grant agreements, be approved, and that the agreements be acceptable in form and content to the City Manager.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.3

Body Rub Centres Bylaw - Further Amendments

Moved K. Krushell:

That Executive Committee hear from B. Lafleche, Crystal Kids, in a panel.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

S. Mackie, Sustainable Development, made a presentation.

C. Shaw and B. Zubot, Edmonton Federation of Community Leagues; B. Lafleche, Cyrstal Kids; and K. Quinn, Sexual Exploitation Working Group, made presentations and
K. Quinn, Sexual Exploitation Working Group, answered the Committee's questions.

Handouts provided by B. Zubot, B. Lafleche, and K. Quinn, were distributed to members of the Committee and copies were filed with the Office of the City Clerk.

S. Mackie, Sustainable Development; S. Farbrother, City Manager; and R. Anderson, Corporate Services (Law), answered the Committee's questions.

MOVED S. Mandel:

That Executive Committee recommend to City Council:

1. That a temporary moratorium be imposed on issuing new licences for body rub centres, until January 31, 2014.

2. That Administration bring a report through Committee with information on the establishment of a task force with specific terms of reference that will:

· conduct and collate evidence regarding the impact of body rub centres and their locations (such research to include both data and anecdotal or "story" sources)

· ensure consultation with stakeholder groups (including practitioners and owners) and City initiatives

· provide recommendations for solutions, including strategies for additional enforcement, and a proposed budget for the implementation of the recommendations and strategies.

Members of the Committee requested that the motion be split for voting purposes.

Part 1 of motion, put:

That Executive Committee recommend to City Council:

That a temporary moratorium be imposed on issuing new licences for body rub centres, until January 31, 2014.

In Favour:

Carried

S. Mandel, K. Krushell, K. Leibovici, L. Sloan

Opposed:

K. Diotte

Part 2 of motion, put:

Body Rub Centres Task Force

2. That Administration bring a report with information on the establishment of a task force with specific terms of reference that will:

· conduct and collate evidence regarding the impact of body rub centres and their locations (such research to include both data and anecdotal or "story" sources

· ensure consultation with stakeholder groups (including practitioners and owners) and City initiatives

· provide recommendations for solutions, including strategies for additional enforcement, and a proposed budget for the implementation of the recommendations and strategies

Community Svcs.

Sustainable Dev.

Due Date: Jan. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.4

Strategy to Promote Walkable, Accessible and Mixed-use Development in Commercial Centres

M. McConnell-Boehm, made a presentation and answered the Committee's questions. P. Ohm, Sustainable Development, answered the Committee's questions.

Moved K. Krushell:

That the June 10, 2013, Sustainable Development report CR_132, be received for information.

Sustainable Dev.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.5

History of Use of Variances by Development Officers - Implications

S. Mackie, Sustainable Development, made a presentation and answered the Committee's questions. R. Anderson, Corporate Services (Law), answered the Committee's questions.

Moved K. Krushell:

1. That the June 10, 2013, Sustainable Development report CR_133, be received for information.

Analysis of Development Permit Variances Annual Report

2. That Administration prepare an annual report on planning approvals that will include an analysis of development permit variances.

Sustainable Dev.

Due Date: Jun. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.6

Request for Clarity of the Role and Responsibilities of the Naming Committee

Moved K. Leibovici:

Naming Committee Review Results

That Administration, in consultation with the Naming Committee, provide a report to Executive Committee in early 2014, outlining the results of the review, and include any recommended changes to relevant bylaws and policies.

Corporate Svcs.

Due Date: First Quarter 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.7

Duties and Responsibilities of Individuals Appointed by Council to External Organizations - Draft Policy Statement

J. Von der Ohe, The Edmonton Space and Science Foundation, made a presentation and answered the Committee's questions.

V. Gunderson, D. H. Edey, General Manager, and
M. Nathoo, Deputy City Clerk, Corporate Services; and
S. Farbrother, City Manager; answered the Committee's questions.

Moved L. Sloan:

That the June 10, 2013, Corporate Services report CR_113, be received for information.

Corporate Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.8

Open Tenders $20,000,000 or Greater (Inclusive of GST as at June 10, 2013 - Desktop and Mobile Computer Hardware, Software and Related Services (RFP 924107)

D. Lajeunesse and C. Martens, Corporate Services, answered the Committee's questions.

Moved K. Leibovici:

That June 10, 2013, Corporate Services report CR_228, be referred back to Administration to provide a business case with a comparison between in-sourcing and outsourcing for desktop and mobile computer hardware, software installation, configuration and support.

Corporate Svcs.

Due Date: Jun. 24, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Boyle Street/McCauley Chinatown - Update and Additional Information (J.Batty/S.Mandel)

P. Ohm, Sustainable Development, made a presentation.

A. Kwan and M. Hung, The Chinese Benevolent Association; and J. Taylor, Downtown Business Association, made presentations and answered the Committee's questions.

P. Ohm, O. Elgalali and M. Debrinski, Sustainable Development; N. Alampi, Transportation Services;
S. Farbrother, City Manager; and M. Nathoo, Deputy City Clerk, answered the Committee's questions.

Moved K. Leibovici:

Boyle Street/McCauley Chinatown Project Profile

1. That Administration work with property owners and other affected stakeholders to prepare and bring a project profile forward to the 2014 Spring Supplementary Capital Budget Adjustment, and that the profile include the following elements:

· Demolition and/or replacement of the 97th Street bridge, including options for a smaller bridge structure or alternate uses for the bridge structure

· Relocation and reconstruction of the Chinatown Gate to 97th Street and 101A Avenue

· Streetscaping along 97th Street between Jasper and 105 Avenue to connect Chinatown North and South.

Chinatown North and South Integrated Plan

2. That Administration bring a report to an Executive Committee meeting as soon as possible after November 15, 2013, with a program for an integrated plan for connecting Chinatown North and South.

Sustainable Dev.

Due Date:

Spring 2014

Sustainable Dev.

Due Date:

Nov. 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

PRIVATE REPORTS

8.1

Events Update - 2013-01

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the actions outlined in Attachment 1 of the June 10, 2013, Office of the City Manager report CR_170, be approved.
That the June 10, 2013, Office of the City Manager report CR_170 and Attachment 1 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

8.2

Purchase of Land - Shared Access Concept

Moved K. Krushell:

1. That an agreement for the purchase of the land as outlined on Attachment 1 and shown on Attachment 2 of the June 10, 2013, Sustainable Development report CR_278, be approved and that it be in a form and content acceptable to the City Manager.

2. That the June 10, 2013, Sustainable Development report CR_278, remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Sustainable Dev.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor S. Mandel asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 2:45 p.m.

______________________ ______________________

Chair City Clerk