EXECUTIVE COMMITTEE

MINUTES

July 8, 2013 – River Valley Room

PRESENT

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, B. Henderson, D. Iveson, D. Loken, J. Batty, E. Gibbons, T. Caterina
S. Farbrother, City Manager
A. Sinclair, City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 4 3.1. McDougall United Church Building (S. Mandel) 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Update on Negotiations - Lot 12, Block 2, Plan 2831HW 4 6. REPORTS 4 6.1 Downtown Business Association - 2012 Annual Report and Audited Financial Statements 4 6.2 Fort Road Business Association - 2012 Annual Report and Audited Financial Statements 5 6.3 124 Street and Area Business Association - 2012 Annual Report and Audited Financial Statements 5 6.4 Northwest Industrial Business Associatioin - 2012 Annual Report and Audited Financial Statements 6 6.5 Old Strathcona Business Association - 2012 Annual Report and Audited Financial Statements 6 6.6 Rossdale Power Plant - Rossdale Project (Ideas from Post Secondary Institutions - S. Mandel) 7 6.7 Film Alberta - Tax Options 7 6.8 Progress Report - Physical Infrastructure Improvement along Norwood Boulevard 7 6.9 Authorization to Prepare a Neighbourhood Structure Plan - Neighbourhood 2 in the Horse Hill Area Structure Plan 8 6.10 Residential Compliance Team - Status Report 9 6.11 Expropriation of Land - 102 Avenue Bridge 9 6.12 Municipal Information Systems Association Collaboration Grant Request - Collaborating on Technologies for Municipal Service Delivery 9 6.13 Stony Plain Road - 152 Street Parkettes 9 7. RESPONSES TO COUNCILLOR INQUIRIES 10 7.1 Google Mail and Calendar (S. Mandel) - Response to Administrative Inquiry 10 8. PRIVATE REPORTS 11 8.1 Request for Services - Enoch Cree Nation 11 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 12 10. ADJOURNMENT 12	Carried Carried None See Minutes See Minutes Not Approved See Minutes None Carried Carried Carried Carried Carried Carried Postponed Carried Carried Action Carried Deleted Action Action Action None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 3

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 4

3.1. McDougall United Church Building (S. Mandel) 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Update on Negotiations - Lot 12, Block 2, Plan

2831HW 4

6. REPORTS 4

6.1 Downtown Business Association - 2012 Annual

Report and Audited Financial Statements 4

6.2 Fort Road Business Association - 2012 Annual

Report and Audited Financial Statements 5

6.3 124 Street and Area Business Association - 2012

Annual Report and Audited Financial Statements 5

6.4 Northwest Industrial Business Associatioin - 2012

Annual Report and Audited Financial Statements 6

6.5 Old Strathcona Business Association - 2012 Annual

Report and Audited Financial Statements 6

6.6 Rossdale Power Plant - Rossdale Project (Ideas

from Post Secondary Institutions - S. Mandel) 7

6.7 Film Alberta - Tax Options 7

6.8 Progress Report - Physical Infrastructure

Improvement along Norwood Boulevard 7

6.9 Authorization to Prepare a Neighbourhood

Structure Plan - Neighbourhood 2 in the Horse

Hill Area Structure Plan 8

6.10 Residential Compliance Team - Status Report 9

6.11 Expropriation of Land - 102 Avenue Bridge 9

6.12 Municipal Information Systems Association

Collaboration Grant Request - Collaborating on

Technologies for Municipal Service Delivery 9

6.13 Stony Plain Road - 152 Street Parkettes 9

7. RESPONSES TO COUNCILLOR INQUIRIES 10

7.1 Google Mail and Calendar (S. Mandel) - Response

to Administrative Inquiry 10

8. PRIVATE REPORTS 11

8.1 Request for Services - Enoch Cree Nation 11

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 12

10. ADJOURNMENT 12

Carried

None

See Minutes

Not Approved

See Minutes

None

Carried

Postponed

Carried

Action

Carried

Deleted

Action

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor S. Mandel called the meeting to order at 9:30 a.m.

1.2

Adoption of Agenda

Moved K. Krushell:

That the July 8, 2013, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.6 Rossdale Power Plant - Rossdale Project (Ideas
from Post Secondary Institutions - S. Mandel)

6.8 Progress Report - Physical Infrastructure
Improvement along Norwood Boulevard

6.9       Authorization to Prepare a Neighbourhood Structure
            Plan - Neighbourhood 2 in the Horse Hill Area
            Structure Plan

6.13 Stony Plain Road - 152 Street Parkettes

7.1 Google Mail and Calendar (S. Mandel) - Response
to Administrative Inquiry

Deletion:

6.12    Municipal Information Systems Association
            Collaboration Grant Request - Collaborating on
            Technologies for Municipal Service Delivery

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

1.3

Adoption of Minutes

Moved K. Krushell:

That the June 24, 2013, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.9, 6.13, 7.1 and 8.1.

2.2

Requests to Speak

Requests to speak were not considered.

2.3

Requests for Specific Time on Agenda

Request for time specific was not considered.

COUNCILLOR INQUIRIES

3.1.

McDougall United Church Building (S. Mandel)

Given my current understanding of the structural issues with McDougall United Church and its historical significance, I would like Administration to report back to Executive Committee:

1. Outlining issues with the building.

2. What steps can be taken to assure its sustainability.

Sustainable Dev

Due Date: Jan. 2014

REPORTS TO BE DEALT WITH AT A FUTURE MEETING – NONE

STATUS REPORT

5.1

Update on Negotiations - Lot 12, Block 2, Plan 2831HW

Moved K. Leibovici:

That the revised due date of August 19, 2013, be approved.

Sustainable Dev.

Due Date: Aug. 19, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

REPORTS

6.1

Downtown Business Association - 2012 Annual Report and Audited Financial Statements

J. Taylor, Downtown Business Association, made a presentation and answered the Committee's questions.

Moved K. Leibovici:

That the 2012 Annual Report and Audited Financial Statements, as outlined in Attachment 1 of the July 8, 2013, Downtown Business Association report CR_259, be received for information.

Downtown Business Assoc.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.2

Fort Road Business Association - 2012 Annual Report and Audited Financial Statements

D. Fuhlendorf, Fort Road and Area Business Association, made a presentation and answered the Committee's questions.

Moved K. Leibovici:

That the 2012 Annual Report and Audited Financial Statements, as outlined in Attachments 1 and 2 of the July 8, 2013, Fort Road (and Area) Business Association report CR_260, be received for information.

Fort Road Business Assoc.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.3

124 Street and Area Business Association - 2012 Annual Report and Audited Financial Statements

J. McLaren, 124 Street and Area Business Association, made a presentation and answered the Committee's questions.

Moved K. Krushell:

That the 2012 Annual Report and Audited Financial Statements, as outlined in Attachments 1 and 2 of the July 8, 2013, 124 Street (and Area) Business Association report CR_331, be received for information.

124 Street and Area Business Assoc.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.4

Northwest Industrial Business Associatioin - 2012 Annual Report and Audited Financial Statements

A. Marshall, Northwest Industrial Business Association, made a presentation and answered the Committee's questions.

Moved L. Sloan:

That the 2012 Annual Report and Audited Financial Statements, as outlined in Attachments 1 and 2 of the July 8, 2013, Northwest Industrial Business Association report CR_349, be received for information.

Northwest Industrial Business Assoc.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.5

Old Strathcona Business Association - 2012 Annual Report and Audited Financial Statements

L. McKernan, President, Old Strathcona Business Association, made a presentation and answered the Committee's questions.

Moved K. Leibovici:

That the 2012 Annual Report and Audited Financial Statements, as outlined in Attachment 1 of the July 8, 2013, Old Strathcona Business Association report CR_352, be received for information.

Old Strathcona Business Assoc.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

S. Mackie and P. Ross, Sustainable Development, answered the Committee's questions.

Moved S. Mandel:

Process and Timelines for Permit Approvals

That Administration prepare a report for Executive Committee providing details on the process for permit approvals, including time line estimates for approvals and recommendations for improvements in the time to approve permits.

Sustainable Dev.

Due Date: Jan. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.6

Rossdale Power Plant - Rossdale Project (Ideas from Post Secondary Institutions - S. Mandel)

Moved K. Krushell:

That the July 8, 2013, Sustainable Development report CR_158, be postponed to the August 19, 2013, Executive Committee meeting.

Sustainable Dev.

Due Date: Aug. 19, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.7

Film Alberta - Tax Options

Moved K. Leibovici:

That Executive Committee recommend to City Council:

That the non-profit organization operating as Lucky 7 Films be granted a municipal property tax exemption under section 364 of the Municipal Government Act.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.8

Progress Report - Physical Infrastructure Improvement along Norwood Boulevard

Moved K. Leibovici:

That the July 8, 2013, Sustainable Development report CR_83, be received for information.

Sustainable Dev.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.9

Authorization to Prepare a Neighbourhood Structure Plan - Neighbourhood 2 in the Horse Hill Area Structure Plan

Moved K. Krushell:

That Executive Committee hear from the following speakers (to answer questions only):

· J. M. Riopel, General Manager, Walton Development and Management L.P.

· N. MacDonald, Principal, PC Practice Lead, Urban Planning, Stantec Consulting.

· L. Scott, Vice President, Cameron Communities

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

C. Raftis, Sustainable Development, made a presentation.

J. M. Riopel, Walton Development and Management L.P., made a presentation and answered the Committee's questions. N. MacDonald, Principal, PC Practice Lead - Urban Planning, Stantec Consulting; and L. Scott, Cameron Communities, answered the Committee's questions.

S. Mackie and C. Raftis, Sustainable Development; and
A. Sinclair, City Clerk, answered the Committee's questions.

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the preparation of the Neighbourhood 2 Structure Plan within the Horsehill Area Structure Plan be authorized.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici

Opposed:

L. Sloan

6.10

Residential Compliance Team - Status Report

Moved K. Leibovici:

That the July 8, 2013, Sustainable Development report CR_309, be received for information.

Sustainable Dev.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.11

Expropriation of Land - 102 Avenue Bridge

Moved K. Leibovici:

That Executive Committee recommend to City Council:

That City Council, in its capacity as the Expropriating Authority under the Expropriation Act:

1. Approve the commencement of the expropriation process to acquire the property shown on Attachment 1 and legally described in Attachment 2 of the July 8, 2013, Sustainable Development report CR_310.

2. Authorize Administration to enter into an agreement pursuant to Section 30 of the Expropriation Act (Section 30 Agreement) with the owner of the property described in Attachment 2 of the July 8, 2013, Sustainable Development report CR_310, if the owner is willing to consent to the expropriation.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.12

Municipal Information Systems Association Collaboration Grant Request - Collaborating on Technologies for Municipal Service Delivery

This item was deleted. See item 1.2.

6.13

Stony Plain Road - 152 Street Parkettes

S. Labonne, Community Services; R. Gibbard, Transportation Services; S. Farbrother, City Manager; and L. Cochrane, General Manager, Community Services, answered the Committee's questions.

Moved L. Sloan:

That the July 8, 2013, Transportation Services report CR_380, be received for information.

Transportation Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

S. Labonne, Community Services; R. Gibbard, Transportation Services; L. Cochrane, General Manager, Community Services; and S. Farbrother, City Manager, answered the Committee's questions.

Moved K. Leibovici:

Residential and Commercial Neighbourhood Rehabilitation

That Administration provide an information report to Executive Committee giving an update of the work of Great Neighbourhoods in neighbourhood rehabilitation (residential and commercial), the role of community consultations, and plans for programming of public spaces in these rehabilitations.

Community Svcs.

Due Date: Jan. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Google Mail and Calendar (S. Mandel) - Response to Administrative Inquiry

C. Moore, Corporate Services, made a presentation and answered the Committee's questions. D. H. Edey, General Manager, Corporate Services; S. Farbrother, City Manager; and N. Jacobsen, Corporate Services (Law), answered the Committee's questions.

Moved K. Leibovici:

1. That Executive Committee recommend to City Council:

That the City Auditor be requested to include in his annual work plan and report to Audit Committee, the following:

a. The decision not to issue a Request for Proposal for Google Mail and Calendar.

b. Cost of lost productivity, transfer of data, implementation of any other elements of Google, the real savings and costs of moving forward with other Google applications, such as presentations, Docs and spreadsheets.

Impact of the Transition to Google Mail and Calendar

2. That Administration provide a report to Executive Committee on:

a. Information about the privacy impact assessment and response from Provincial and Federal Governments.

b. Comparison of functionality of Microsoft and Google, including differences for frequent and non-frequent users.

c. Other municipal jurisdictions that are using Google and if any have started using Google and have then stopped using it and the reasons.

d. What are further transition plans for other Google applications.

Corporate Svcs.

Due Date: Jan. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Leibovici, L. Sloan

Opposed:

K. Diotte

PRIVATE REPORTS

8.1

Request for Services - Enoch Cree Nation

The Committee moved in private at 3:15 p.m. pursuant to sections 24, 25 adn 27 of the Freedom of Information and Protection of Privacy Act.

The Committee moved in public at 3:22 p.m.

Moved L. Sloan:

That Executive Committee recommend to City Council:

1. That the Servicing Agreement between the City of Edmonton and Enoch Utilities Limited, the Enoch Community Development Corp., and the Enoch Cree Nation No. 440, as outlined in Attachment 1 of the July 8, 2013, Sustainable Development report CR_205, be approved.

2. That the July 8, 2013, Sustainable Development report CR_205 remain private pursuant to sections 24, 25 and 27 of the Freedom of Information and Privacy Act.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

Moved L. Sloan:

Enoch Cree Nation Long Term Development Plans

That Administration provide a report to Executive Committee regarding Enoch Cree Nation long term development plans.

Sustainable Dev.

Due Date: Jan. 2014

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor S. Mandel asked whether there were any Notices of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 3:25 pm.

______________________ ______________________

Chair City Clerk