EXECUTIVE COMMITTEE

MINUTES

February 18, 2014 – River Valley Room

PRESENT

D. Iveson, D. Loken, A. Knack, S. McKeen

ABSENT

E. Gibbons

ALSO IN ATTENDANCE

B. Anderson, T. Caterina, B. Esslinger, B. Henderson, M. Nickel, M. Oshry, A. Sohi, M. Walters
S. Farbrother, City Manager
M. Nathoo, Office of the City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Citizen Recognition Program in the Civic Precinct - Opportunities and Options for Citizen Recognition in the Civic Precinct 4 6. REPORTS 4 6.1 Applications for Major and Minor Outdoor Cafes/Patios 4 6.2 Timelines for the Review of Multi-unit Project Developments under the Zoning Bylaw 5 6.3 Agencies, Boards, Committees and Commissions Policy C575 - Council Advisory Committees 5 6.4 Board Assignments, Local and Composite Assessment Review Boards 6 6.5 Galleria Staging and Status Update 6 7. RESPONSES TO COUNCILLOR INQUIRIES 8 7.1 Skyrattler Neighbourhood - First Place Program (M. Walters) 8 7.2 Impact of Sales of Supermarkets - Result of the Competition Bureau Ruling - (B. Henderson) 9 8. PRIVATE REPORTS 9 8.1 City of Edmonton-Lehndorff Co-Development and Project Management Agreements 9 8.2 Galleria Update - Verbal Report 10 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 11 10. ADJOURNMENT 11	Carried Carried See Minutes See Minutes See Minutes None None None Carried Carried Carried Carried Carried Action Action Action Action Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 2

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Citizen Recognition Program in the Civic Precinct

- Opportunities and Options for Citizen

Recognition in the Civic Precinct 4

6. REPORTS 4

6.1 Applications for Major and Minor Outdoor

Cafes/Patios 4

6.2 Timelines for the Review of Multi-unit Project

Developments under the Zoning Bylaw 5

6.3 Agencies, Boards, Committees and Commissions

Policy C575 - Council Advisory Committees 5

6.4 Board Assignments, Local and Composite Assessment

Review Boards 6

6.5 Galleria Staging and Status Update 6

7. RESPONSES TO COUNCILLOR INQUIRIES 8

7.1 Skyrattler Neighbourhood - First Place Program

(M. Walters) 8

7.2 Impact of Sales of Supermarkets - Result of the

Competition Bureau Ruling - (B. Henderson) 9

8. PRIVATE REPORTS 9

8.1 City of Edmonton-Lehndorff Co-Development and

Project Management Agreements 9

8.2 Galleria Update - Verbal Report 10

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 11

10. ADJOURNMENT 11

Carried

See Minutes

None

Carried

Action

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:35 a.m.

1.2

Adoption of Agenda

Moved S. McKeen:

That the February 18, 2014, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.5 Galleria Staging and Status Update

8.2 Galleria Update - Verbal Report - Private

(Sections 16 and 25 of the Freedom of Information and Protection of Privacy Act)

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

1.3

Adoption of Minutes

Moved S. McKeen:

That the February 4, 2014, Executive Committee meeting minutes be adopted.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

1.4

Protocol Items

City Hall School (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, welcomed the Grade 1/2 class from the Malcom Tweddle School, and their teacher H. Whitman.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.5, 7.1, 7.2, 8.1 and 8.2.

2.2

Requests to Speak

Moved D. Loken:

That the Committee hear from the following speakers, in panels when appropriate:

7.1 Skyrattler Neighbourhood - First Place Program
(M. Walters)

· T. Battle, Skyrattler Neighbourhood Association

· G. Redmond, Skyrattler Neighbourhood Association

6.5 Galleria Staging and Status Update

8.2 Galleria Update - Verbal Report - Private

· C. G. Amrhein, Edmonton Downtown Academic & Cultural Centre Foundation

· J. Brown, Edmonton Downtown Academic & Cultural Centre Foundation

· I. Kipnes, Edmonton Downtown Academic & Cultural Centre Foundation

· D. Kipnes, Edmonton Downtown Academic & Cultural Centre Foundation

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

2.3

Requests for Specific Time on Agenda

There were no requests for any item to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Citizen Recognition Program in the Civic Precinct - Opportunities and Options for Citizen Recognition in the Civic Precinct

Moved D. Loken:

That the revised due date of end of 2014, be approved.

Office of the City Manager

Due Date: Nov. 12, 2014

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

REPORTS

6.1

Applications for Major and Minor Outdoor Cafes/Patios

S. Mackie, Sustainable Development, made a presentation and answered the Committee's questions.

Moved S. McKeen:

That the February 18, 2014, Sustainable Development report CR_161, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

6.2

Timelines for the Review of Multi-unit Project Developments under the Zoning Bylaw

S. Mackie, Sustainable Development, answered the Committee's questions.

Moved A. Knack:

That the February 18, 2014, Sustainable Development report CR_656, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

6.3

Agencies, Boards, Committees and Commissions Policy C575 - Council Advisory Committees

A. Sinclair, City Clerk, made a presentation and answered the Committee's questions. S. Mackie, Sustainable Development, answered the Committee's questions.

Moved D. Loken:

That Executive Committee recommend to City Council:

1. That City Policy C575, Agencies, Boards, Committees and Commissions, as outlined in Attachment 1 of the February 18, 2014, Corporate Services report CR_271, be approved.

2. That the following City Policies be repealed:

a. C472F Appointment Process to Certain Key Boards

b. C473C Appointment of Members of Council to Civic Agencies

c. C475A Civic Agencies Appointments

d. C476C Civic Agencies Reporting

e. C478 Process for Appointments and Reappointments of Members to City of Edmonton Quasi-Judicial Boards.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

6.4

Board Assignments, Local and Composite Assessment Review Boards

Moved D. Loken:

That Executive Committee recommend to City Council:

That the appointments to Local and Composite Assessment Review Boards for the purpose of hearing the 2014 assessment complaints, as outlined in Attachment 1 of the February 18, 2014, Corporate Services report CR_954, be approved.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

6.5

Galleria Staging and Status Update

Items 6.5 and 8.2 were dealt with together.

Moved S. McKeen:

That the Committee hear from T. Keyko, Edmonton Downtown Academic & Cultural Centre Foundation.

In Favour:

Carried

D. Iveson, A. Knack, S. McKeen

Absent:

D. Loken, E. Gibbons

R. Daviss, Sustainable Development, made a presentation.

J. Brown, D. Kipnes, I. Kipnes and C. G. Amrhein, Edmonton Downtown Academic & Cultural Centre Foundation, made presentations and answered the Committee's questions. Copies of a handout provided by the Foundation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved S. McKeen:

That the Committee hear from R. Walker, LEDCOR Construction.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

R. Walker, LEDCOR Construction, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer;
S. Farbrother, City Manager; and R. Daviss, Sustainable Development, answered the Committee's questions.

The Committee met in private at 3:10 p.m., pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 5:33 p.m.

Moved S. McKeen:

Capital Profile for the Design of the Pedway Connection to the Proposed Edmonton Downtown Academic and Cultural Centre and the Royal Alberta Museum

1. That Administration provide a report to the March 26, 2014, City Council meeting with a capital profile for Council's consideration with $5 million in funding to undertake the design of the pedway connection from Churchill Station to the proposed Edmonton Downtown Academic and Cultural Centre (Galleria) and the Royal Alberta Museum, and the required relocation of the utilities, with interim funding from Pay As You Go and Municipal Sustainability Initiative available for supplementary capital budget adjustment, and final funding from the Capital City Downtown Community Revitalization Levy.

Capital Profile for the Purchase of Land for the Relocation of the Edmonton Public School Board Maintenance Building

2. That Administration provide a report to the April 15, 2014, City Council meeting with a capital profile for Council's consideration for the purchase of land for the relocation of the Edmonton Public School Board maintenance building for a maximum of $15 million, with interim funding from the City's Working Capital and final funding from the Capital City Downtown Community Revitalization Levy.

Scope and Cost Elements for the Edmonton Downtown Academic and Cultural Centre (Galleria) Project

3. That Administration provide a report to Council with additional information on scope and cost elements to allow Council to determine its total financial commitment to the Edmonton Downtown Academic and Cultural Centre (Galleria) project.

Sustainable Dev.

Financial Svcs. and Utilities

Due Date: Part 1 Mar. 26, 2014
City Council

Due Date: Part 2 Apr. 15, 2014
City Council

Due Date: Part 3 Apr. 15, 2014
City Council

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Skyrattler Neighbourhood - First Place Program (M. Walters)

W. Trocenko, Sustainable Development, made a presentation.

G. Redmond and T. Battle, Skyrattler Neighbourhood Association, made presentations and answered the Committee's questions. Copies of a handout provided by
G. Redmond and T. Battle were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

P. Ohm, T. McCargar and W. Trocenko, Sustainable Development; and S. Farbrother, City Manager, answered the Committee's questions.

Moved S. McKeen:

Integrated Approach to the Development of the Skyrattler Site

That Administration defer implementation of the Skyrattler site in the First Place Housing Program to the last phase of the program, and bring a report with an update on the results of discussions with the owners of 810 Saddleback Road site and the Skyrattler Neighbourhood Association, to explore an integrated approach to development of the two sites that would consolidate the open space within the existing park.

Sustainable Dev.

Due Date: First Quarter 2015

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

7.2

Impact of Sales of Supermarkets - Result of the Competition Bureau Ruling (B. Henderson)

P. Ohm, Sustainable Development, made a presentation and answered the Committee's questions. S. Farbrother, City Manager, answered the Committee's questions.

Moved A. Knack:

Acquisition and Divestiture of Edmonton Canada Safeway Locations - Existing Restrictive Covenants

That Administration provide a report with information on how the acquisition and divestiture of Edmonton Canada Safeway locations affects the existing restrictive covenants, and any actions that can be taken to prevent the transfer of the existing restrictive covenants from Canada Safeway Limited.

Sustainable Dev.

Due Date: May 20, 2014

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

PRIVATE REPORTS

8.1

City of Edmonton-Lehndorff Co-Development and Project Management Agreements

The Committee met in private at 10:20 a.m. pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 10:35 a.m.

Moved A. Knack:

1. That a Joint Development Agreement between the City and Lehndorff Land General Partner Inc., as outlined in Attachment 3 of the February 18, 2014, Sustainable Development report CR_949, be approved and that the agreement be in form and content acceptable to the City Manager.

2. That a project management agreement with 1795314 Alberta Ltd. as outlined in Attachment 3 of the February 18, 2014, Sustainable Development report CR_949, be approved, and that the agreement be in a form and content acceptable to the City Manager.

3. That the February 18, 2014, Sustainable Development report CR_949, remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Sustainable Dev.

City Manager

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

8.2

Galleria Update - Verbal Report

Items 6.5 and 8.2 were dealt with together.

Moved D. Loken:

That the February 18, 2014, Sustainable Development verbal presentation on the Galleria Update, be received for information and remain private pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, A. Knack, S. McKeen

Absent:

E. Gibbons

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 5:50 p.m.

______________________ ______________________

Chair City Clerk