EXECUTIVE COMMITTEE

MINUTES

August 19, 2014 – River Valley Room/Council Chamber

PRESENT

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, B. Esslinger, B. Henderson, M. Nickel, M. Oshry, A. Sohi, M. Walters
L. Cochrane, Acting City Manager
M. Nathoo, Office of the City Clerk
N. Rajan, Office of the City Clerk

TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 5 3. COUNCILLOR INQUIRIES 5 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING REPORTS REROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE 5 4.1 Chinatown Plan 5 4.2 Multi-Year Budgeting Policy 5 5. STATUS REPORT 5 5.1 The Way We Finance White Papers - Non-Statutory Public Hearing 6. REPORTS 6 6.1 Old Strathcona Business Association - 2013 Annual Report and Audited Financial Statements 6 6.2 124 Street Business Association - 2013 Annual Report and Audited Financial Statements 6 6.3 Kingsway Business District - 2013 Annual Report and Audited Financial Statements 7 6.4 2014 Annual Growth Monitoring Report 7 6.5 Edmonton's Infill Roadmap 11 6.6 Administrative Committee on Homelessness - Strategy, Bylaw Amendments, and Terms of Reference 11 6.7 Bylaw 16826 - A Bylaw to Repeal Edmonton Homeless Commission Bylaw 15797 11 6.8 Amendments to City Policy C216A - Retail and Commercial Facade and Storefront Improvement Program Policy 11 6.9 The Quarters Downtown District Energy Update - Potential Grant Application 12 6.10 Edmonton Research Park - Proposed Change in Vision 12 7. RESPONSES TO COUNCILLOR INQUIRIES 12 7.1 Evolving Infill - Zoning and Density (M. Walters) 12 7.2 Business and Entrepreneurial Assistance (M. Oshry) 13 7.3 Extension of Annexation Tax Concessions (E. Gibbons) 13 7.4 Recognition for Edmonton's First Female Bus Driver (A. Sohi/B. Esslinger) 14 7.5 Engineering Drawing Review Process (D. Iveson) 14 8. PRIVATE REPORTS 14 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 14 10. ADJOURNMENT 15		Carried Carried None See Minutes See Minutes See Minutes None See Minutes See Minutes Carried Carried Carried Carried Action Action Carried Carried Carried Carried Action Action Carried Carried Carried Carried None None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:30 a.m.

1.2

Adoption of Agenda

R. G. Klassen, General Manager, and W. Trocenko, Sustainable Development, answered the Committee's questions with respect to the addition of item 6.10.

Moved E. Gibbons:

That the August 19, 2014, Executive Committee meeting agenda be adopted with the following changes:

Addition:

6.10 Edmonton Research Park - Proposed Change in Vision

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

Moved D. Loken:

That Executive Committee continue its meeting in Council Chamber this afternoon at 1:30 p.m.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

1.3

Adoption of Minutes

Moved D. Loken:

That the following meeting minutes be adopted:

· July 2, 2014, Executive Committee

· July 8, 2014, Special Executive Committee

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.10, 7.1, 7.2, 7.3 and 7.5.

2.2

Requests to Speak

Moved A. Knack:

That Executive Committee hear from the following speakers, in panels, when appropriate:

6.4 2014 Annual Growth Monitoring Report

6.5 Edmonton's Infill Roadmap

7.1 Evolving Infill - Zoning and Density (M. Walters)

· J. Gurnett, Edmonton Coalition on Housing and Homelessness

· D. Kelly

· C. Stolte

· S. O'Byrne

· C. Mowat

· D. Engelman, Engelman Construction Ltd.

· T. Martin-Drysdale, Infill Development in Edmonton Association

· R. Summers

· N. Macdonald, Infill Collaborative

· T. Kalita

· E. Vespi, QA Crossroads

· C. Douville

· B. Zubot, Edmonton Federation of Community Leagues

· J. Spadafora, Homes by Element

· J. Acheson

· O. Chubb

· C. Dulaba, Callidus Development Management

· T. Ziola

6.10 Edmonton Research Park - Proposed Change in Vision

· D. Kane, Edmonton Economic Development Corporation

7.2 Business and Entrepreneurial Assistance
(M. Oshry)

· A. Sladen, Aksis

7.5 Engineering Drawing Review Process (D. Iveson)

· J. Davis, Chair, Urban Development Institute - Edmonton Region

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

2.3

Requests for Specific Time on Agenda

Moved D. Loken:

That the following item be made time specific at
11:30 a.m.:

7.5 Engineering Drawing Review Process
(D. Iveson)

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING REPORTS REROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE

4.1

Chinatown Plan

Report Released Early

Postponed to: September 2, 2014

4.2

Multi-Year Budgeting Policy

Rerouted to: August 27, 2014, City Council meeting

STATUS REPORT

5.1

The Way We Finance White Papers - Non-Statutory Public Hearing

Moved D. Loken:

That the revised due date of September 16, 2014, first item of business, be approved.

Financial Svcs. and Utilities

Due Date: Sep. 16, 2014, First item of business

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

REPORTS

6.1

Old Strathcona Business Association - 2013 Annual Report and Audited Financial Statements

M. Davison, Executive Director, Old Strathcona Business Association, made a presentation and answered the Committee's questions.

R. G. Klassen, General Manager, Sustainable Development, answered the Committee's questions.

Moved A. Knack:

That the August 19, 2014, Sustainable Development report CR_1362, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.2

124 Street Business Association - 2013 Annual Report and Audited Financial Statements

J. McLaren, Executive Director, 124 Street Business Association, made a presentation and answered the Committee's questions.

Moved S. McKeen:

That the August 19, 2014, Sustainable Development report CR_1404, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.3

Kingsway Business District - 2013 Annual Report and Audited Financial Statements

E. Sasseville, Executive Director, Kingsway Business District, made a presentation and answered the Committee's questions.

Moved A. Knack:

That the August 19, 2014, Sustainable Development report CR_1351, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.4

2014 Annual Growth Monitoring Report

Items 6.4, 6.5 and 7.1 were dealt with together.

Moved A. Knack:

That Executive Committee hear from the following additional speakers:

· D. Babuk

· D. Gushta, REVCOR

· D. Hamilton

· M. Davison

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

P. Ohm, K. Anderson and L. Larson, Sustainable Development, made presentations.

J. Gurnett, Edmonton Coalition on Housing and Homelessness; T. Martin-Drysdale, Infill Development in Edmonton Association; R. Summers; S. O'Byrne; T. Ziola;
J. Acheson; O. Chubb; D. Kelly; C. Dulaba, Callidus Development Management; D. Engelman, Engelman Construction Ltd.; T. Kalita: and C. Douville, made presentations. Copies of documents provided by J. Gurnett and D. Kelly were distributed to Members of the Committee and a copy of each was filed with the Office of the City Clerk.

T. Martin-Drysdale; R. Summers; S. O'Byrne; O. Chubb;
D. Kelly; J. Acheson; J. Gurnett; T. Ziola; C. Dulaba; and
D. Engelman, answered the Committee's questions.

Moved A. Knack:

That Executive Committee hear from the following additional speaker:

· K. Jones, City-Region Studies Centre, University of Alberta.

In Favour:

Carried

D. Iveson, E. Gibbons, A. Knack, S. McKeen

Absent:

D. Loken

C. Mowat; N. Macdonald, Infill Collaborative; E. Vespi, QA Crossroads; B. Zubot, Edmonton Federation of Community Leagues; J. Spadafora, Homes by Element; D. Babuk;
D. Gushta, REVCOR; D. Hamilton; M. Davison; and
K. Jones, City-Region Studies Centre, University of Alberta, made presentations. Copies of documents provided by
E. Vespi, B. Zubot, D. Babuk, D. Hamilton and M. Davison, were distributed to Members of the Committee and a copy of each was filed with the Office of the City Clerk.

C. Mowat, E. Vespi, B. Zubot, D. Babuk and K. Jones, answered the Committee's questions.

L. Larson, S. Mackie, K. Anderson, and P. Ohm, Sustainable Development, answered the Committee's questions.

Moved D. Loken:

Amendments to Bylaw 12800 - Edmonton Zoning Bylaw

That the following motion passed at the July 2, 2014, Executive Committee meeting, be rescinded:

That Administration prepare amendments to Bylaw 12800, as set out in Attachment 1 of the July 2, 2014, Sustainable Development report CR_1193, and return to a future City Council Public Hearing.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

Moved S. McKeen:

Amendments to Bylaw 12800 - Edmonton Zoning Bylaw - Garage and Garden Suites and Narrower Lots

1. That Administration prepare amendments to Bylaw 12800, as set out in Attachment 1 of the August 19, 2014, Sustainable Development report CR_1076, to:

· permit garage and garden suites in established neighbourhoods by amending the zoning bylaw's location criteria and site regulations for these types of housing.

· change the RF1 (single detached) zone to allow the subdivision of properties into narrower lots not less than 25 feet wide

and return to Executive Committee by January 2015.

Update on Infill Progress

2. That Administration provide a report to Committee by March 2015, with an update on infill progress, particularly:

· Communication planning and implementation

· Piloting a city staff team dedicated to Infill processes and approvals.

Sustainable Dev.

Due Date: Jan. 2015

Sustainable Dev.

Due Date: Mar. 2015

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

P. Ohm, Sustainable Development, answered the Committee's questions.

Moved A. Knack:

Options to Overhaul RF1 - RF4 Low Density Zones

That Administration provide an interim report to Executive Committee outlining progress and timelines for the completion of the following:

1. Development of options to overhaul our suite of low-density zones (RF1 - RF4), including:

a. the merits and challenges of consolidating them into new simplified, flexible zone or zones similar to the suburban Residential Mixed Dwelling Zone

b. information on applicability of "form-based code" and "performance-based" approaches to our land use bylaw

c. revision of the Mature Neighbourhood Overlay.

2. An analysis of various incentives municipalities might offer to communities to support and encourage more significant densification.

Sustainable Dev.

Due Date: Jan. 2015

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.5

Edmonton's Infill Roadmap

Items 6.4, 6.5 and 7.1 were dealt with together.

6.6

Administrative Committee on Homelessness - Strategy, Bylaw Amendments, and Terms of Reference

Moved D. Loken:

That the August 19, 2014, Sustainable Development report CR_1280, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.7

Bylaw 16826 - A Bylaw to Repeal Edmonton Homeless Commission Bylaw 15797

Moved D. Loken:

That Executive Committee recommend to City Council:

That Bylaw 16826 be given the appropriate readings.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.8

Amendments to City Policy C216A - Retail and Commercial Facade and Storefront Improvement Program Policy

Moved D. Loken:

That Executive Committee recommend to City Council:

That amendments to City Policy C216A - Retail and Commercial Facade and Storefront Improvement Program Policy, as outlined in Attachment 2 of the August 19, 2014, Sustainable Development report CR_139, be approved.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.9

The Quarters Downtown District Energy Update - Potential Grant Application

Moved D. Loken:

That the August 19, 2014, Sustainable Development report CR_1512, be received for information

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

6.10

Edmonton Research Park - Proposed Change in Vision

Moved D. Iveson:

Edmonton Research Park - Revised Business Models, Governance Options and Financial Implications

That Administration provide a report to Executive Committee outlining revised business models and governance options for the Edmonton Research Park, including financial implications.

Sustainable Dev.

Due Date: Nov. 12, 2014

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Evolving Infill - Zoning and Density (M. Walters)

Items 6.4, 6.5 and 7.1 were dealt with together.

7.2

Business and Entrepreneurial Assistance (M. Oshry)

P. Ross, Sustainable Development, made a presentation.

Moved S. McKeen:

That Executive Committee hear from F. Agbor.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

A. Sladen, Aksis; and F. Agbor, made presentations and answered the Committee's questions. A copy of a document provided by A. Sladen was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

P. Ross, Sustainable Development, answered the Committee's questions.

Moved D. Loken:

That the August 19, 2014, Sustainable Development report CR_1303, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Loken, E. Gibbons, A. Knack, S. McKeen

Absent:

D. Iveson

7.3

Extension of Annexation Tax Concessions (E. Gibbons)

T. Burge and S. Leroux, Financial Services and Utilities; and I. Johnson, Corporate Services (Law), answered the Committee's questions.

Moved E. Gibbons:

That the August 19, 2014 Financial Services and Utilities report CR_1301, be received for information.

Financial Svcs. and Utilities

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

7.4

Recognition for Edmonton's First Female Bus Driver
(A. Sohi/B. Esslinger)

Moved D. Loken:

That the August 19, 2014, Transportation Services report CR_1360, be received for information.

Transportation Svcs.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

7.5

Engineering Drawing Review Process (D. Iveson)

S. Mackie, Sustainable Development, made a presentation.

J. Davis, Chair, Urban Development Institute - Edmonton Region, made a presentation and answered the Committee's questions.

S. Mackie, Sustainable Development, answered the Committee's questions.

Moved D. Iveson:

That the August 19, 2014, Sustainable Development report CR_1542, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, D. Loken, E. Gibbons, A. Knack, S. McKeen

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor D. Iveson asked whether there were any Notices of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 6:30 p.m.

______________________ ______________________

Chair City Clerk