CITY COUNCIL

MINUTES

September 10, 2014 – Council Chamber

PRESENT

D. Iveson, B. Anderson, T. Caterina, B. Esslinger, B. Henderson, A. Knack, D. Loken,
S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

ABSENT

E. Gibbons

ALSO IN ATTENDANCE

S. Farbrother, City Manager
L. Kennedy, Acting City Clerk
M. Nathoo, Office of the City Clerk
D. Siebold, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 2.4 Vote on Bylaws not Selected for Debate 4 3. COUNCILLOR INQUIRIES 4 3.1 Current Planning Reserve (M. Nickel) 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Corporate Measures and Targets Follow-up 4 5.2 Options for Municipal Land Corporation 5 6. REPORTS 5 6.1 June 30, 2014 Projected Year-End Financial Results and Budget Update - Operating 5 6.2 Capital Financial Update - June 30, 2014 6 6.3 Multi-Year Budgeting Policy 7 6.4 Notice of Intention to Designate the Crawford Block as a Municipal Historic Resource 7 6.5 Amendments to Policy C468 - Policy to Govern the Use of Funds from the Sale of Surplus School Sites 8 6.6 Recreation User Fee Policy C167A - Proposed Amendments 9 7. BYLAWS 9 7.1 Bylaw 16885 - To allow development of low rise apartment uses, Belgravia 9 8. PRIVATE REPORTS 10 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 10 9.1 Cancellation of September 15, 2014, Community Services Committee meeting and rescheduling of November 18, 2014, Audit Committee meeting (B. Esslinger) 10 10. ADJOURNMENT 11	Carried Carried See minutes See minutes None None See minutes See minutes None Carried Carried Carried Carried Action Carried Carried Carried Third reading, Action None Action

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 3

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 3

2.4 Vote on Bylaws not Selected for Debate 4

3. COUNCILLOR INQUIRIES 4

3.1 Current Planning Reserve (M. Nickel) 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Corporate Measures and Targets Follow-up 4

5.2 Options for Municipal Land Corporation 5

6. REPORTS 5

6.1 June 30, 2014 Projected Year-End Financial

Results and Budget Update - Operating 5

6.2 Capital Financial Update - June 30, 2014 6

6.3 Multi-Year Budgeting Policy 7

6.4 Notice of Intention to Designate the Crawford

Block as a Municipal Historic Resource 7

6.5 Amendments to Policy C468 - Policy to Govern the

Use of Funds from the Sale of Surplus School

Sites 8

6.6 Recreation User Fee Policy C167A - Proposed

Amendments 9

7. BYLAWS 9

7.1 Bylaw 16885 - To allow development of low rise

apartment uses, Belgravia 9

8. PRIVATE REPORTS 10

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 10

9.1 Cancellation of September 15, 2014, Community Services Committee meeting and rescheduling of November 18,
2014, Audit Committee meeting (B. Esslinger) 10

10. ADJOURNMENT 11

Carried

See minutes

None

See minutes

None

Carried

Action

Carried

Third reading,

Action

None

Action

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:33 a.m.

Pastor Eve Bassett, Church of Abundant Life, led the assembly in prayer.

1.2

Adoption of Agenda

Moved B. Esslinger - A. Knack:

That the September 10, 2014, City Council meeting agenda be adopted with the following changes:

Addition:

6.3 Multi-year Budgeting Policy

Replacement Page:

6.1 June 30, 2014 Projected Year-End Financial Results and Budget Update – Operating
- Attachment 6, Page 5

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi,
M. Walters

Absent:

E. Gibbons, B. Henderson

1.3

Adoption of Minutes

Moved A. Sohi - M. Oshry:

That the following City Council meeting minutes be adopted:

· August 25, 2014, City Council Public Hearing

· August 27, 2014, City Council

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi,
M. Walters

Absent:

E. Gibbons, B. Henderson

1.4

Protocol Items

World Suicide Prevention Day (B. Esslinger)

Councillor B. Esslinger, on behalf of City Council, acknowledged September 10, 2014, as World Suicide Prevention Day as part of Suicide Awareness Week and provided yellow ribbons to Members of Council to wear.

Provincial Party Leadership (D. Iveson)

Mayor D. Iveson, on behalf of City Council, congratulated Jim Prentice for his election as the leader of the Progressive Conservative Party of Alberta, thanked him for the positive meeting, and said that he was looking forward to working with the Premier-designate.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3 and 7.1.

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were no requests for any item to be dealt with at a specific time.

2.4

Vote on Bylaws not Selected for Debate

All bylaws were selected for debate.

COUNCILLOR INQUIRIES

3.1

Current Planning Reserve (M. Nickel)

Would Administration please provide a report to Executive Committee on how the current planning reserve is being operated.

Items to be covered in this report:

i) Historical sums collected from industry broken down by planning categories, for example, commercial, residential, etc.

ii) What funds have been expended for what types of service enhancements.

iii) A review of the success of these expenditures on service enhancements

iv) A review of what challenges remain and how the current planning reserve is to be allocated to address these concerns over the next four years.

Sustainable Dev.

Due Date:
Jan. 2015

Exec. Committee

T. Burge, Financial Services and Utilities; and
R. G. Klassen, General Manager, Sustainable Development, answered Council's questions.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Corporate Measures and Targets Follow-up

Moved T. Caterina - S. McKeen:

That the revised due date of November 19, 2014, be approved.

Financial Svcs. and Utilities

Due Date:
Nov. 19, 2014

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

5.2

Options for Municipal Land Corporation

Moved T. Caterina - S. McKeen:

That the revised due date of September 23, 2014, be approved.

Sustainable Dev.

Due Date:
Sep. 23, 2014

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

REPORTS

6.1

June 30, 2014 Projected Year-End Financial Results and Budget Update - Operating

Items 6.1 and 6.2 were dealt with together.

S. Padbury, Financial Services and Utilities, made a presentation. T. Burge, Financial Services and Utilties;
L. Rosen, Chief Financial Officer and Treasurer;
L. Cochrane, General Manager, Community Services;
S. Padbury, Financial Services and Utilities; W. Trocenko, Sustainable Development; K. Rozmahel, General Manager, Corporate Services; and D. Wandzura, General Manager, Transportation Services, answered Council's questions.

Moved M. Walters - B. Esslinger:

1. That the 2014 Operating Budget be amended to decrease Transportation Services – 41 Avenue/Queen Elizabeth Highway 2 Interchange expenses and revenues by $15,540,000, as shown in Page 7 of Attachment 1 of the September 10, 2014, Financial Services and Utilities report CR_916.

2. That the Transportation Services – Roads Design and Construction capital profile 10-66-1484 - 41 Avenue/Queen Elizabeth Highway 2 Interchange be amended to remove all capital expenses and funding sources, as shown in Attachment 9 of the September 10, 2014, Financial Services and Utilities report CR_916.

Financial Svcs. and Utilities

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

6.2

Capital Financial Update - June 30, 2014

Items 6.1 and 6.2 were dealt with together. See item 6.1.

Moved M. Walters - B. Esslinger:

That the September 10, 2014, Financial Services and Utilities report CR_918, be received for information.

Financial Svcs. and Utilities

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

6.3

Multi-Year Budgeting Policy

M. Dowler, Financial Services and Utilities, made a presentation. L. Rosen, Chief Financial Officer and Treasurer; S. Farbrother, City Manager; and T. Burge, Financial Services and Utilities, answered Council's questions.

Moved A. Knack - M. Nickel:

That the multi-year Budgeting Policy, as set out in Attachment 1 to the September 10, 2014, Financial Services and Utilities report CR_1273, be approved with the following amendment:

a) Section 2 of the Policy Statement: replace the words “coincidental with the calendar year end of the year in which a new Council is elected” with “coincidental with the calendar year end of the year after the year in which a new Council is elected”

b) Section 2 of the Policy Statement: Delete the second sentence “Given the 4-year term for Council, this could be accomplished with 2-year budgets or one 4-year budget.”

Financial Svcs. and Utilities

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

6.4

Notice of Intention to Designate the Crawford Block as a Municipal Historic Resource

Moved T. Caterina - S. McKeen:

1. That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment 1 of the September 2, 2014, Sustainable Development report CR_1534, be served on the owners of the property occupied by the Crawford Block, located at 8222 Gateway Boulevard NW in accordance with Section 26 of the Alberta Historical Resources Act RSA 2000.

2. That funding of up to $166,782.84 for this project be provided from the Heritage Reserve Fund.

3. That the City Manager be appointed to implement matters arising from the issuance of the Notice of Intention to Designate a Municipal Historic Resource.

Sustainable Dev.

Office of the City Manager

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

6.5

Amendments to Policy C468 - Policy to Govern the Use of Funds from the Sale of Surplus School Sites

Moved T. Caterina - S. McKeen:

That the first paragraph of the policy statement of Policy C468 - Policy to Govern the Use of Funds from the Sale of Surplus School Sites, be replaced with the following:

"Residual Funds received from any sale of a surplus school site will be credited to the Funds in Lieu Reserve Account for use by Sustainable Development, in consultation with the affected neighbourhood and other neighbourhoods within the larger plan area through the Capital Priorities Plan."

Sustainable Dev.

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

6.6

Recreation User Fee Policy C167A - Proposed Amendments

Moved T. Caterina - S. McKeen:

That Recreation User Fee Policy C167A, be replaced with Recreation User Fee Policy C167B, as set out in Attachment 1 of the September 3, 2014, Community Services report CR_1340.

Community Svcs.

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

BYLAWS

7.1

Bylaw 16885 - To allow development of low rise apartment uses, Belgravia

Mayor D. Iveson stated that he had a conflict of interest with respect to item 7.1 and disclosed that his father in-law has a minority interest in the two lots proposed for re-zoning, therefore he would not participate in the deliberations or vote on this item. Mayor D. Iveson was not present for the entire public hearing and was not present for the discussion on the item.

Councillor T. Caterina was not present for the entire public hearing, and was not present for the discussion on the item.

Moved A. Knack - M. Walters:

That Bylaw 16885 be read a third time.

Distribution List

M. Nathoo, Office of the City Clerk, answered Council's questions.

In Favour:

Carried

B. Esslinger, A. Knack, S. McKeen, M. Nickel, M. Oshry,
M. Walters

Opposed:

B. Anderson, B. Henderson, D. Loken, A. Sohi

Absent:

D. Iveson, T. Caterina, E. Gibbons

Moved B. Henderson - A. Sohi:

That Administration include in the Sustainable Development report CR_1428, on the work currently being done on the Belgravia/McKernan Area Redevelopment Plan, an examination of the traffic impacts of the cumulative effect of the proposed density increases from the RA7, UCRH (Urban Character Row Housing) and RF6 zones on 71 Avenue.

Sustainable Dev.

Due Date:
Nov. 12, 2014

Exec. Committee

S. Mackie, Sustainable Development, answered Council’s questions.

In Favour:

Carried

B. Anderson, B. Esslinger, B. Henderson, A. Knack,
D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi,
M. Walters

Absent:

D. Iveson, T. Caterina, E. Gibbons

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

9.1

Cancellation of September 15, 2014, Community Services Committee meeting and rescheduling of November 18, 2014, Audit Committee meeting (B. Esslinger)

Councillor B. Esslinger requested permission to make a Motion without Customary Notice to cancel the September 15, 2014, Community Services Committee meeting and reschedule the November 18, 2014, Audit Committee meeting.

Moved T. Caterina - M. Nickel:

That Councillor B. Esslinger be given permission to make a Motion without Customary Notice to cancel the September 15, 2014, Community Services Committee meeting and reschedule the November 18, 2014, Audit Committee meeting.

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

Moved B. Esslinger - D. Loken:

1. That the September 15, 2014, Community Services Committee meeting be cancelled and all items be moved to the September 29, 2014, Community Services Committee meeting.

2. That the November 18, 2014, Audit Committee meeting be rescheduled to November 25, 2014, to begin at
9:30 a.m.

Corporate Svcs.

In Favour:

Carried

D. Iveson, B. Anderson, T. Caterina, B. Esslinger,
B. Henderson, A. Knack, D. Loken, S. McKeen, M. Nickel, M. Oshry, A. Sohi, M. Walters

Absent:

E. Gibbons

10.

ADJOURNMENT

The meeting adjourned at 12:12 p.m.

______________________ ______________________

Chair City Clerk