COMMUNITY SERVICES COMMITTEE

 

MINUTES


September 29, 2014  –  River Valley Room

 

 

PRESENT

T. Caterina, M. Nickel, B. Henderson, M. Oshry

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, A. Knack, S. McKeen, M. Walters
G. Joseph, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

4.1        MacEwan West Update                                                                      4

5.          STATUS REPORT                                                                               4

5.1        Public Waste Receptacles - One-Year Pilot Test

             Results                                                                                                    4

5.2        Review of Funding under Emerging Immigrant and

             Refugee Communities Grant Program                                           4

5.3        Status Update on the New Africa Centre Facility

             and Strategy for the Involvement of the African

             Community                                                                                            5

6.          REPORTS                                                                                              5

6.1        Coronation Community Recreation Centre - Argyll

             Velodrome Association Design Agreement                                  5

6.2        Value-added Service regarding Canada Post                             6

6.3        Sole Source Approval - Edmonton Police Reporting

             and Occurrence System Maintenance and Support

             Agreement                                                                                             7

6.4        Contractual Reporting - Semi-Annual Information

             Report - Edmonton Police Service                                                  8

6.5        Community Services Advisory Board Community

             Investment Hosting Grant - August 2014 Grant

             Award Recommendations                                                                 8

7.          RESPONSES TO COUNCILLOR INQUIRIES                                8

7.1        Nuit Blanche Event (B. Henderson/S. McKeen)                          8

7.2        Community Recreation Centre - Lewis Farms (M.

             Oshry)                                                                                                     9

7.3        Information on Community Leagues and Facilities

             (M. Oshry)                                                                                               9

8.          PRIVATE REPORTS                                                                         10

8.1        City of Edmonton Youth Council - Applicant Short

             Listing - Verbal report                                                                       10

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                11

10.        ADJOURNMENT                                                                                11

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

See minutes

None

 

See minutes

 

 

Carried

 

Carried

 

 

Carried

 

 

Carried

Action

 

 

Referred

 

Carried

 

 

Carried

 

Action

 

Action

 

Action

 

 

Action

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor T. Caterina called the meeting to order at
9:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved M. Nickel:

 

 

 

That the September 29, 2014, Community Services Committee meeting agenda be adopted with the following changes:

Addition:

6.5  Community Services Advisory Board Community Investment Hosting Grant - August 2014 Grant Award Recommendations

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

1.3

Adoption of Minutes

 

 

Moved M. Nickel:

 

 

 

That the September 3, 2014, Community Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 7.1, 7.2, 7.3 and 8.1.

 

2.2

Requests to Speak

 

 

Moved M. Nickel:

 

 

 

That the Committee hear from the following speakers, in panels when appropriate:

6.1  Coronation Community Recreation Centre - Argyll
       Velodrome Association Design Agreement

  1. P. Verhesen, Argyll Velodrome Assocation

6.2  Value-added Service regarding Canada Post

  1. L. Pajot, Canadian Union of Postal Workers
  2. B. Ray, Canadian Union of Postal Workers

7.1  Nuit Blanche Event (B. Henderson/S. McKeen)

  1. R. Burns, Nuit Blanche Edmonton
  2. M. Phair, Nuit Blanche Edmonton (to answer questions only)
  3. K. Trinier, Nuit Blanche Edmonton (to answer questions only)

7.3  Information on Community Leagues and Facilities
      (M. Oshry)

  1. A. Henry, Edmonton Federation of Community Leagues

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

2.3

Requests for Specific Time on Agenda

 

 

Moved M. Nickel:

 

 

 

That the following item be made time specific at 1:30 p.m:

6.1  Coronation Community Recreation Centre - Argyll Velodrome Association Design Agreement

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.1

MacEwan West Update

 

 

 

Postponed to:  October 15, 2014

 

5.

STATUS REPORT

5.1

Public Waste Receptacles - One-Year Pilot Test Results

 

 

Moved B. Henderson:

 

 

 

That the revised due date of November 13, 2014, be approved.

 

Community Svcs.

Due Date:
Nov. 13, 2014

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

5.2

Review of Funding under Emerging Immigrant and Refugee Communities Grant Program

 

 

Moved B. Henderson:

 

 

 

That the revised due date of October 27, 2014, be approved.

 

Community Svcs.

Due Date:
Oct. 27, 2014

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

5.3

Status Update on the New Africa Centre Facility and Strategy for the Involvement of the African Community

 

 

Moved B. Henderson:

 

 

 

That the revised due date of November 13, 2014, be approved.

 

Community Svcs.

Due Date:
Nov. 13, 2014

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

6.

REPORTS

6.1

Coronation Community Recreation Centre - Argyll Velodrome Association Design Agreement

 

 

Moved T. Caterina:

 

 

 

That the Committee hear from the following speakers:

  1. D. Embury
  2. B. Hetherington (to answer questions only)

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

 

 

L. Brenneis, Community Services, made a presentation.

D. Embury, made a presentation and answered the Committee's questions.  B. Hetherington, answered the Committee's questions.

L. Cochrane, General Manager, and R. Jevne, Community Services; and B. Latta, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the September 29, 2014, Community Services report CR_1601, be received for information.

Community Svcs.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

6.2

Value-added Service regarding Canada Post

 

 

 

L. Brenneis, Community Services, made a presentation.

L. Pajot and B. Ray, Canadian Union of Postal Workers, made presentations and answered the Committee's questions.  A handout provided by L. Pajot was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

L. Cochrane, General Manager, L. Brenneis, Community Services; and R. Klatchuk, Corporate Services, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

311 Pilot Project

That Administration provide a report on a pilot project (using the 311 app) to explore value-added service opportunities involving Canadian Union of Postal Workers, after consultation with Canada Post and the Canadian Union of Postal Workers.

Corporate Svcs.

 

Due Date:
Jan. 2015

 

 

 

L. Cochrane, General Manager, Community Services, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson

 

 

Opposed:

 

 

 

M. Oshry

 

 

Moved M. Nickel:

 

 

 

That Community Services Committee recommend to City Council:

That the Mayor, on behalf of City Council, write a letter to Deepak Chopra, CEO of Canada Post, stating that the City of Edmonton is willing to work with Canada Post and the Canadian Union of Postal Workers to explore the possible expansion of roles for letter carriers, while delivering door-to-door, and is seeking a similar engagement from Canada Post.

 

 

 

L. Cochrane, General Manager, and L. Brenneis, Community Services, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

 

 

G. Joseph, Office of the City Clerk, answered the Committee's questions.

 

6.3

Sole Source Approval - Edmonton Police Reporting and Occurrence System Maintenance and Support Agreement

 

 

 

B. Kahanyshyn; and S. Sandhu, Edmonton Police Commission, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the September 29, 2014, Edmonton Police Commission report CR_1672, be referred back to Administration for more detailed information on the previous contract with Niche Technology, how long the City of Edmonton has had this contract, and outline previous expenditures for the Edmonton Police Service Reporting and Occurrence System software, and return to the October 15, 2014, Community Services Committee meeting.

Police Commission

 

Due Date:
Oct. 15, 2014

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

6.4

Contractual Reporting - Semi-Annual Information Report - Edmonton Police Service

 

 

Moved B. Henderson:

 

 

 

That the September 29, 2014, Edmonton Police Commission report CR_1673, be received for information.

Police Commission

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

6.5

Community Services Advisory Board Community Investment Hosting Grant - August 2014 Grant Award Recommendations

 

 

Moved B. Henderson:

 

 

That Community Services Committee recommend to City Council:

That the recommendations for the August 2014 Hosting Grant Awards, in the amount of $15,303, as outlined in Attachment 1 of the September 29, 2014, Community Services Advisory Board report CR_1678, be approved.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

7.

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Nuit Blanche Event (B. Henderson/S. McKeen)

 

 

 

R. Smyth, Community Services, made a presentation.

R. Barnes, Nuit Blanche Edmonton, made a presentation and answered the Committee's questions.  M. Phair, Nuit Blanche Edmonton, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

2015 Nuit Blanche Event

That Administration prepare a service package for the 2014-2015 budget process in the amount of $350,000, as one-time funding for the Nuit Blanche Event.

Community Svcs.

Due Date: Nov. 26, 2014  

City Council Budget

 

 

 

L. Cochrane, General Manager, R. Smyth and N. Poirier, Community Services, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

7.2

Community Recreation Centre - Lewis Farms (M. Oshry)

 

 

 

R. Jevne, L. Cochrane, General Manager, and J. Meliefste, Community Services, answered the Committee's questions.

 

 

Moved M. Oshry:

 

 

 

Lewis Farms Recreation Centre - Program Statement and Recreation Facility Master Plan Updates

That Administration provide a report outlining updates to the Program Statement and the Recreation Facility Master Plan in anticipation of the design of the Lewis Farms Recreation Centre.

Community Svcs.

Due Date:
Jan. 2015

 

 

 

R. Jevne and L. Cochrane, General Manager, Community Services, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

7.3

Information on Community Leagues and Facilities (M. Oshry)

 

 

 

S. Labonne, Community Services, made a presentation.

A. Henry, Edmonton Federation of Community Leagues, made a presentation and answered the Committee's questions.

L. Cochrane, General Manager, and S. Labonne, Community Services, answered the Committee's questions.

 

 

Moved M. Oshry:

 

 

 

Community League Collaboration

That Administration provide a report outlining current collaboration with community leagues, specifically relating to preparing needs assessments, business cases and project management of community league halls.

Community Svcs.

Due Date:
Jan. 2015

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

8.

PRIVATE REPORTS

8.1

City of Edmonton Youth Council - Applicant Short Listing - Verbal report

 

 

 

The Committee met in private at 2:57 p.m., pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:45 p.m.

 

 

Moved M. Oshry:

 

 

 

1. That Attachment 1, Shortlist of Candidates for Youth Council Interviews, be added to the September 29, 2014, Corporate Services verbal report CR_1649.

2. That Administration contact the individuals listed in Attachment 1 and arrange for interviews to commence at
4 p.m. on October 15, 2014.

3. That the September 29, 2014, Corporate Services verbal report, materials and Attachment 1 remain private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

 

 

 

Due Date:
Oct. 15, 2014

 

 

In Favour:

Carried

 

 

T. Caterina, M. Nickel, B. Henderson, M. Oshry

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor T. Caterina asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:47 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk