COUNCIL SERVICES COMMITTEE

MINUTES

February 9, 2015 – Councillors' Boardroom

PRESENT
B. Anderson, A. Knack, T. Caterina, B. Esslinger, E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi, M. Walters
ABSENT
D. Iveson, D. Loken, M. Nickel
ALSO IN ATTENDANCE
A. Sinclair, City Clerk L. Long, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 2 2.1 Select Items for Debate 2 2.2 Requests to Speak 2 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORT TO BE DEALT WITH AT A FUTURE MEETING 3 5. STATUS REPORT 3 6. REPORTS 3 6.1 2014 Councillors' Budget Update - Budget and Actual 3 6.2 2015 Common Travel Plans - Office of the Councillors 3 6.3 2015 Furniture Plan - Office of the Councillors 5 7. PRIVATE REPORTS 5 8. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 5 9. ADJOURNMENT 5		Carried Carried None See Minutes None None None None None Carried Action Carried None None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor B. Anderson called the meeting to order at
9:30 a.m.

1.2

Adoption of Agenda

Moved B. Henderson:

That the February 9, 2015, Council Services Committee agenda be adopted.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi

Absent:

D. Iveson, D. Loken, M. Nickel, M. Walters

1.3

Adoption of Minutes

Moved M. Oshry:

That the October 20, 2014, Council Services Committee meeting minutes be adopted.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi

Absent:

D. Iveson, D. Loken, M. Nickel, M. Walters

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1 and 6.2.

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were not requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORT TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT - NONE

REPORTS

6.1

2014 Councillors' Budget Update - Budget and Actual

C. Card, Corporate Services, answered the Committee's questions.

Moved A. Knack:

That the February 9, 2015, Corporate Services report CR_1942, be received for information.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi

Absent:

D. Iveson, D. Loken, M. Nickel, M. Walters

6.2

2015 Common Travel Plans - Office of the Councillors’

C. Card, Corporate Services; and A. Sinclair, City Clerk, answered the Committee's questions.

Moved A. Knack:

That the 2015 Common Travel Plans, as outlined in Attachment 1 of the February 9, 2015, Corporate Services report CR_1944, be approved.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi, M. Walters

Absent:

D. Iveson, D. Loken, M. Nickel

Moved S. McKeen:

That Councillor E. Gibbons, as Chair of the Alberta Industrial Heartland Committee for two years, be permitted to submit monthly mileage expense claims for travel to attend meetings, to be applied against the Councillors common travel budget.

Corporate Svcs.

C. Card, Corporate Services; and A. Sinclair, City Clerk, answered the Committee's questions.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi, M. Walters

Absent:

D. Iveson, D. Loken, M. Nickel

Moved E. Gibbons:

That:

a. In 2015, Councillors representing the City at meetings of Intergovernmental bodies to which they have been appointed by Council be permitted to submit reasonable expense claims not covered by those bodies, to be applied against the Councillors common travel budget.

Councillors’ Expenses Policy Amendment

b. Administration prepare an amendment to the Councillors’ Expenses Policy allowing Councillors to submit reasonable expense claims not covered by Intergovernmental bodies to which they have been appointed by Council, to be applied against the Councillors common travel budget.

Corporate Svcs.

Due by:
To be determined

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi, M. Walters

Absent:

D. Iveson, D. Loken, M. Nickel

6.3

2015 Furniture Plan - Office of the Councillors

Moved E. Gibbons:

That the Office of the Councillors' Furniture Plan for 2015, as outlined in Attachment 2 of the February 9, 2015, Corporate Services report CR_1943, be approved.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Oshry, A. Sohi

Absent:

D. Iveson, D. Loken, M. Nickel, M. Walters

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

ADJOURNMENT

The meeting adjourned at 10:01 a.m.

______________________ ______________________

Chair City Clerk