AUDIT COMMITTEE

MINUTES

April 15, 2015 – River Valley Room

PRESENT

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia, M. Persson

ABSENT

M. Nickel

ALSO IN ATTENDANCE

B. Anderson, M. Walters
S. Farbrother, City Manager
M. Nathoo, Office of the City Clerk
C. Johnston, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3 5. STATUS REPORT 3 6. REPORTS 3 6.1 City of Edmonton 2014 Consolidated Financial Statements 3 6.2 KPMG - 2014 Audit Findings Report 4 6.3 Office of the City Auditor 2014 Annual Report 4 6.4 Actual Numbers and Costing for the Automated Photo Enforcement Program 5 6.5 Administration Response to Actual Number and Costing for the Automated Enforcement Program 5 6.6 Proactive Audit Involvement in Capital Projects 6 6.7 Administration Response to Proactive Audit Involvement in Capital Projects 6 6.8 Strategic Enterprise Risk Management: The Way We Green, Grow and Prosper 7 7. RESPONSES TO COUNCILLOR INQUIRIES 7 8. PRIVATE REPORTS 7 8.1 2015-2019 External Audit Services - Tender Technical Evaluation 7 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 9 10. ADJOURNMENT 9	Carried Carried None See Minutes None None None None None Carried Carried Carried Carried Carried Carried Carried Action None Action None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 2

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 3

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3

5. STATUS REPORT 3

6. REPORTS 3

6.1 City of Edmonton 2014 Consolidated Financial

Statements 3

6.2 KPMG - 2014 Audit Findings Report 4

6.3 Office of the City Auditor 2014 Annual Report 4

6.4 Actual Numbers and Costing for the Automated

Photo Enforcement Program 5

6.5 Administration Response to Actual Number and

Costing for the Automated Enforcement Program 5

6.6 Proactive Audit Involvement in Capital Projects 6

6.7 Administration Response to Proactive Audit

Involvement in Capital Projects 6

6.8 Strategic Enterprise Risk Management: The Way We

Green, Grow and Prosper 7

7. RESPONSES TO COUNCILLOR INQUIRIES 7

8. PRIVATE REPORTS 7

8.1 2015-2019 External Audit Services - Tender

Technical Evaluation 7

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 9

10. ADJOURNMENT 9

Carried

None

See Minutes

None

Carried

Action

None

Action

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 1:31 p.m.

1.2

Adoption of Agenda

Moved B. Esslinger:

That the April 15, 2015, Audit Committee meeting agenda be adopted with the following changes:

Additions:

6.1 City of Edmonton 2014 Consolidated Financial
Statements

6.2 KPMG-2014 Audit Findings Report

8.1   2015-2019 External Audit Services -Tender Technical
        Evaluation - PRIVATE
        (pursuant to sections 16 and 25 of the Freedom of
         Information and Protection of Privacy Act.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, R. Bhatia, M. Persson

Absent:

D. Loken, M. Nickel

1.3

Adoption of Minutes

Moved R. Bhatia:

That the February 11, 2015, Audit Committee meeting minutes be adopted.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, R. Bhatia, M. Persson

Absent:

D. Loken, M. Nickel

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

All items were selected for debate.

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT - NONE

REPORTS

6.1

City of Edmonton 2014 Consolidated Financial Statements

T. Burge, Acting Chief Financial Officer and Treasurer;
S. Padbury, Financial Services and Utilities; and
S. Farbrother, City Manager, answered the Committee's questions.

Moved A. Knack:

That Audit Committee recommend to City Council:

That the 2014 City of Edmonton audited consolidated financial statements, as set out in Attachment 1 of the April 15, 2015, Financial Services and Utilities report CR_2075, be approved.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.2

KPMG - 2014 Audit Findings Report

J. Stelter, KPMG LLP, made a presentation and answered the Committee's questions.

Moved B. Esslinger:

That the April 15, 2015, KPMG report CR_2076, be received for information.

KPMG

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.3

Office of the City Auditor 2014 Annual Report

D. Wiun, City Auditor, made a presentation and answered the Committee's questions.

Moved A. Knack:

That the April 15, 2015, Office of the City Auditor report CR_2261, be received for information.

Office of the City Auditor

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.4

Actual Numbers and Costing for the Automated Photo Enforcement Program

Items 6.4 and 6.5 were dealt with together.

D. Wuin, City Auditor; and G. Cebryk, Transportation Services, made presentations and answered the Committee's questions. S. Farbrother, City Manager; and D. Wandzura, General Manager, Transportation Services, answered the Committee's questions.

Moved B. Esslinger:

That the April 15, 2015, Office of the City Auditor report CR_1664, be received for information.

Office of the City Auditor

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.5

Administration Response to Actual Number and Costing for the Automated Enforcement Program

Items 6.4 and 6.5 were dealt with together.

Moved B. Esslinger:

That the April 15, 2015, Transportation Services report CR_2281, be received for information.

Transportation Svcs

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.6

Proactive Audit Involvement in Capital Projects

Items 6.6 and 6.7 were dealt with together.

D. Wiun, City Auditor; and B. Belcourt, Transportation Services, made presentations and answered the Committee's questions. S. Farbrother, City Manager;
A. Laughlin, Community Services; and D. Wandzura, General Manager, Transportation Services, answered the Committee's questions.

Moved M. Persson:

That the April 15, 2015, Office of the City Auditor report CR_2262, be received for information.

Office of the City Auditor

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.7

Administration Response to Proactive Audit Involvement in Capital Projects

Items 6.6 and 6.7 were dealt with together.

Moved M. Persson:

That the April 15, 2015, Transportation Services report CR_2280, be received for information.

Transportation Svcs.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

6.8

Strategic Enterprise Risk Management: The Way We Green, Grow and Prosper

B. Latte, Financial Services and Utilities; P. Ohm and
W. Trocenko, Sustainable Development, made presentations and answered the Committee's questions. S. Farbrother, City Manager, answered the Committee's questions.

Moved D. Loken:

That Audit Committee recommend to City Council:

That the April 15, 2015, Financial Services and Utilities report CR_2223, be received for information.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

RESPONSES TO COUNCILLOR INQUIRIES - NONE

PRIVATE REPORTS

8.1

2015-2019 External Audit Services - Tender Technical Evaluation

Moved A. Knack:

That the Committee meet in pursuant to sections 16 and 25 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

Committee met in private at 3:32 p.m.

Moved A. Knack:

That the Committee meet in public.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

Committee met in public at 4:17 p.m.

Moved B. Esslinger:

External Audit Services –Shortlist Presentations and Evaluations

1. That Attachment 1 be added to the April 15, 2015, Financial Services and Utilities report CR_2269.

2. That Administration contact the shortlisted firms identified in Attachment 1 and arrange for in private presentations and responses to questions at the June 22, 2015, Audit Committee meeting.

3. That Administration take the other actions as listed in Attachment 1.

4. That the April 15, 2015, Financial Services and Utilities report CR_ 2269, Attachment 1 and the presentation materials remain private pursuant to sections 16, 17, and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svsc and Utilities

Due By:
Jun. 22, 2015

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, D. Loken, R. Bhatia,
M. Persson

Absent:

M. Nickel

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 4:10 p.m.

______________________ ______________________

Chair City Clerk