COMMUNITY SERVICES COMMITTEE

MINUTES

June 15, 2015 – Council Chamber

PRESENT
D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack Mayor D. Iveson is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300
ABSENT
None
ALSO IN ATTENDANCE
T. Caterina, B. Esslinger, B. Henderson, S. McKeen, M. Nickel, M. Oshry S. McKerry, Office of the City Clerk L. Long, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 2 2.1 Select Items for Debate 2 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3 4.1 Update on the Image, Brand and Reputation Strategy 4 5. STATUS REPORT 4 5.1 Community League Collaboration 4 6. REPORTS 4 6.1 Results of the Winter Cities Conference 4 6.2 Art of Living Implementation Plan - Annual Update 4 6.3 Bylaw Enforcement - Compliance Practices and Policies 5 6.4 William Hawrelak Park Water Play Area - Environmental Impact Assessment and Site Location Study 5 6.5 Planned Elimination on the Use of Herbicides on City of Edmonton Public Lands 5 6.6 Options for Prohibiting Smoking at All Outdoor City-owned Recreation Facilities, Parks and Attractions 8 6.7 Westwood Transit Garage - Sole Source Agreement 8 6.8 Integration of Pre-emptive Trafic Light Systems with Existing Systems 8 7. RESPONSES TO COUNCILLOR INQUIRIES 9 8. PRIVATE REPORTS 9 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 9 10. ADJOURNMENT 9		Carried Carried None See minutes See minutes None None See minutes Carried Carried Carried Carried Carried Referred Action Carried Carried None None None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor D. Loken called the meeting to order at 9:32 a.m.

1.2

Adoption of Agenda

Moved B. Anderson:

That the June 15, 2015, Community Services Committee meeting agenda be adopted.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

1.3

Adoption of Minutes

Moved M. Walters:

That the following Community Services Committee meeting minutes be adopted:

May 20, 2015, Special Community Services Committee
May 25, 2015, Community Services Committee

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.5 and 6.6.

2.2

Requests to Speak

Moved M. Walters:

That the Committee hear from the following speakers, in panels when appropriate:

6.1 Results of the Winter Cities Conference

· P. Moulton, Edmonton Arts Council (to answer questions only)

· N. MacDonald, WinterCity Advisory Council

· I. O'Donnell, WinterCity Advisory Council

6.2 Art of Living Implementation Plan - Annual Update

· S. Das, Edmonton Heritage Council

· P. Moulton, Edmonton Arts Council

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

4.1

Update on the Image, Brand and Reputation Strategy

Rerouted to: October 27, 2015, Executive Committee

5.1

Community League Collaboration

Moved B. Anderson:

That the revised due date of September 14, 2015, be approved.

Community Svcs.

Due by:
Sep. 14, 2015

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

REPORTS

6.1

Results of the Winter Cities Conference

L. Brenneis, Community Services; N. MacDonald and
I. O'Donnell, WinterCity Advisory Council, made presentations. L. Brenneis, Community Services;
N. MacDonald, WinterCity Advisory Council, and T. Webb, Office of the City Manager, answered the Committee's questions.

Moved A. Knack:

That the June 15, 2015, Community Services report CR_2310, be received for information.

Community Svcs.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.2

Art of Living Implementation Plan - Annual Update

L. Brenneis, Community Services; P. Moulton, Edmonton Arts Council; and S. Das, Edmonton Heritage Council, made presentations and answered the Committee's questions. L. Cochrane, General Manager, and
R. Pleckaitis, Community Services; and L. Huffman, Arts Habitat Edmonton, answered the Committee's questions.

Moved M. Walters:

That the June 15, 2015, Community Services report CR_1520, be received for information.

Community Svcs.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.3

Bylaw Enforcement - Compliance Practices and Policies

D. Aitkin and R. Pleckaitis, Community Services; and
R. Gabruck, Transportation Services, made presentations. R. Pleckaitis, Community Services; R. Gabruck, Transportation Services; and N. Jacobsen, Corporate Services (Law), answered the Committee's questions.

Moved D. Iveson:

That Administration prepare proposals for:

a. A program to provide vulnerable youth with access to the transit system.

b. An integrated academy program involving Peace Officers, social agencies and vulnerable youth to provide mutual education and awareness training.

Transportation Svcs.

Due by:
Sep. 14, 2015

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.4

William Hawrelak Park Water Play Area - Environmental Impact Assessment and Site Location Study

Moved B. Anderson:

That Community Services Committee recommend to City Council:

That the Environmental Impact Assessment and Site Location Study, as outlined in Attachments 1 and 2 of the June 15, 2015, Community Services report CR_2409, be approved.
That the location of the water play area, as outlined in Attachment 2 of the June 15, 2015, Community Services report CR_2409, be deemed essential and approved.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.5

Planned Elimination on the Use of Herbicides on City of Edmonton Public Lands

Moved B. Anderson:

That Community Services Committee hear from the following speakers, in panels:

· M. Sears

· G. Forman, Canadian Association of Physicians for the Environment

· K. Kowalchuk

· N. Bowles, Lawn Services Group

· J. Beatson, Landscape Alberta

· E. Beaubien, Pesticide Free Edmonton

· J. Storey

· L. Heidt

· T. Pulfer, Green Oasis

· D. Montgomery, Green Oasis

· M. Badger, Blue Weed Services

· L. Hammer

· K. Nelson

· J. Smith

· L. Gannett

· M. R. Clark

· I. Chapados

· S. McCumsey

· C. Richmond, Sierra Club

· T. Irwin, Canadian Federation of University Women Edmonton

· K. Porlier, on behalf of R. Dean

· L. Ratcliffe, Dr. Green

· G. Rankin

· J. McGregor

· M. Shaw, Pesticide Free Alberta

· N. Arscott

· A. Wagner

· L. R. Evans

· R. Feroe

· L. Thomas

In Favour:

Carried

D. Loken, B. Anderson, A. Knack

Absent:

M. Walters

H. McRae, Community Services, made a presentation.

M. Sears; G. Forman, Canadian Association of Physicians for the Environment; K. Kowalchuk; N. Bowles, Lawn Services Group; J. Beatson, Landscape Alberta;
E. Beaubien, Pesticide Free Edmonton; J. Storey; L. Heidt;
T. Pulfer and D. Montgomery, Green Oasis; M. Badger, Blue Weed Services; L. Hammer; J. Smith; L. Gannett;
M. R. Clark, I. Chapados; S. McCumsey; C. Richmond, Sierra Club; T. Irwin, Canadian Federation of University Women Edmonton; K. Porlie; L. Ratcliffe, Dr. Green;
G. Rankin; J. McGregor; N. Arscott; A. Wagner;
L. R. Evans; R. Feroe; and L. Thomas, made presentations.

N. Bowles; T. Pulfer; D. Montgomery; L. Gannett;
M. R. Clark; I. Chapados; C. Richmond; J. McGregor;
A. Wagner; and R. Feroe, answered the Committee's questions.

Copies of handouts provided by, M. Sears; E. Beaubien;
J. Smith; I. Chapados; S. McCumsey; and T. Irwin, were distributed to Members of the Committee and copies were filed with the Office of the City Clerk.

H. McRae, L. Cochrane, General Manager, and
C. Saunders, Community Services, answered the Committee's questions.

Councillors A. Knack and M. Walters referred this item to Council without a Committee Recommendation.

Moved B. Anderson:

Financial Requirements for Increased Turf Maintenance

That Administration provide a report to Community Services Committee with information on the financial requirements for basic, medium and premium levels of turf maintenance at City facilities.

Community Svcs.

Due by:
Sep. 14, 2015

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.6

Options for Prohibiting Smoking at All Outdoor City-owned Recreation Facilities, Parks and Attractions

D. Aitken, Community Services, made a presentation and answered the Committee's questions. H. Seutter and
J. Rohovie, Community Services, answered the Committee's questions.

Moved M. Walters:

Update on Smoke Free Outdoor Festivals, Events, and Partner Facilities on Parkland

1. That Administration work with partner groups to provide a report on implications and options to restrict smoking at partner facilities.

2. That Administration provide a report to Community Services Committee on a review of the current Festival and Event Licence of Use processes for outdoor festivals and events on City lands, with input from stakeholders to ensure the Licence of Use supports and promotes non-designated smoking areas, when practical, to accommodate smoking patrons.

Community Svcs.

Due by:

1^st Quarter 2016

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.7

Westwood Transit Garage - Sole Source Agreement

Moved B. Anderson:

That a sole source agreement between the City of Edmonton and EPCOR Water Services Inc., to relocate an existing water main as part of the Westwood Transit Garage Replacement Project, for an amount not to exceed $871,000.00 plus GST, be approved, and that the agreement be in form and content to the City Manager.

Community Svcs.

Office of the City Manager

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.8