COMMUNITY SERVICES COMMITTEE

MINUTES

August 17, 2015 – River Valley Room

PRESENT
D. Loken, M. Walters, B. Anderson, A. Knack
ABSENT
None
ALSO IN ATTENDANCE
T. Caterina, B. Esslinger, E. Gibbons, B. Henderson, S. McKeen, M. Nickel, M. Oshry S. McKerry, Office of the City Clerk L. Long, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3 5. STATUS REPORT 3 5.1 Amendment to the Community Standards Bylaw 14600 – Fire Pits 3 5.2 Wildlife Management (M. Walters) 4 5.3 Amendment to Bylaw 14614 – Public Places Bylaw 4 5.4 Framework for Partnership Agreement with Edmonton Federation of Community Leagues 4 6. REPORTS 5 6.1 Whitemud Equine Centre - Lease Agreement 5 6.2 Whitemud Equine Centre - Lease Agreement (Updated) 5 6.3 Exemption from Leadership in Energy and Environmental Design Silver Certification - Whitemud Equine Centre 6 6.4 Whitemud Equine Centre Project Funding 6 6.5 Whitemud Equine Centre - Sponsorship Concept Approval 7 6.6 Edmonton Heritage Council 2014 Annual Report 7 6.7 Louise McKinney Riverfront Park - Environmental Impact Assessment and Site Location Study 7 6.8 Fort Edmonton Park Water Utilities - Sole Source Agreement 8 6.9 Fort Edmonton Park Management Company - Funding Agreement for Catering Kitchen 8 6.10 Edmonton Arts Council – Community Investment Program – Travel Grant Recommendations 9 6.11 Edmonton Arts Council – Community Investment Program – Arts Building Operating Grant Recommendations 9 6.12 Edmonton Arts Council – Community Investment Program – Community Arts Project Grant Recommendations 10 7. RESPONSES TO COUNCILLOR INQUIRIES 10 7.1 Community Recreation Centres - Security - (M. Nickel) 10 8. PRIVATE REPORTS 10 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 10 10. ADJOURNMENT 10		Carried Carried None See minutes None None None None Carried Carried Carried Carried Deleted Carried Carried Carried Carried Carried Carried Carried Carried Carried Carried Carried Carried None None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor D. Loken called the meeting to order at 9:31 a.m.

1.2

Adoption of Agenda

Moved M. Walters:

That the August 17, 2015, Community Services Committee meeting agenda be adopted with the following change:

Deletion:

6.1 Whitemud Equine Centre - Lease Agreement

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

1.3

Adoption of Minutes

Moved A. Knack:

That the June 29, 2015, Community Services Committee meeting minutes be adopted.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.6 and 7.1.

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Amendment to the Community Standards Bylaw 14600 – Fire Pits

Moved M. Walters:

That the revised due date of August 31, 2015, be approved.

Community Svcs.

Due Date: Aug. 31, 2015

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

5.2

Wildlife Management (M. Walters)

Moved M. Walters:

That the revised due date of August 31, 2015, be approved.

Community Svcs.

Due Date: Aug. 31, 2015

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

5.3

Amendment to Bylaw 14614 – Public Places Bylaw

Moved M. Walters:

That the revised due date of August 31, 2015, be approved.

Community Svcs.

Due Date: Aug. 31, 2015

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

5.4

Framework for Partnership Agreement with Edmonton Federation of Community Leagues

Moved M. Walters:

That the revised due date of September 14, 2015, be approved.

Community Svcs.

Due Date: Sep. 14, 2015

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

REPORTS

6.1

Whitemud Equine Centre - Lease Agreement

Item 6.1 was deleted from the agenda. See items 1.2 and 6.2.

6.2

Whitemud Equine Centre - Lease Agreement (Updated)

Moved M. Walters:

That the lease agreement between the City of Edmonton and the Whitemud Equine Learning Centre Association, as outlined in Attachment 2 of the August 17, 2015, Community Services report CR_2448rev be approved, and that the lease agreement be acceptable in form and content to the City Manager.

Community Svcs.

City Manager

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.3

Exemption from Leadership in Energy and Environmental Design Silver Certification - Whitemud Equine Centre

Moved M. Walters:

That Community Services Committee recommend to City Council:

That an exemption to City Policy C532 - Sustainable Building Policy Leadership in Energy and Environment Design Silver Certification for the Whitemud Equine Centre Riding Arena Replacement Project, be approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.4

Whitemud Equine Centre Project Funding

Moved M. Walters:

That Community Services Committee recommend to City Council:

1. That an agreement between the City of Edmonton and the Whitemud Equine Learning Centre Association, outlining responsibilities and partner funding for the Whitemud Equine Centre Riding Arena Replacement project, as outlined in the June 29, 2015, Community Services report CR_2411 be approved, and that the agreement be acceptable in form and content to the City Manager.

2. That the transfer of $1.5 million from the Building and Facility Rehabilitation Composite capital profile
#CM-75-0100 to the Whitemud Equine Centre capital profile #12-21-5742, to combine the arena replacement and rehabilitation work, be approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.5

Whitemud Equine Centre - Sponsorship Concept Approval

Moved M. Walters:

That Community Services Committee recommend to City Council:

That concept approval be given for the Whitemud Equine Learning Centre Association to seek facility naming rights in support of the operation and development of the Whitemud Equine Centre subject to the conditions outlined in the Facility Name Sale Policy C477A.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.6

Edmonton Heritage Council 2014 Annual Report

R. Smyth, Community Services, and S. Das and D. Ridley, Edmonton Heritage Council, made presentations and answered the Committee's questions.

Moved M. Walters:

That the August 17, 2015, Community Services report CR_2600, be received for information.

Community Svcs.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.7

Louise McKinney Riverfront Park - Environmental Impact Assessment and Site Location Study

Moved M. Walters:

That Community Services Committee recommend to City Council:

1. That the Environmental Impact Assessment and Site Location Study, as outlined in Attachments 1 and 2 of the August 17, 2015, Community Services report CR_2410, be approved.

2. That the location of the park elements, as outlined in Attachment 2 of the August 17, 2015, Community Services report CR_2410, be deemed essential and approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.8

Fort Edmonton Park Water Utilities - Sole Source Agreement

Moved M. Walters:

That a sole source agreement between the City of Edmonton and EPCOR Water Services Inc., to upgrade the water service connection from Brander Gardens as the initial phase of the Fort Edmonton Park Utility Replacement project, for an amount not to exceed $2,500,000 plus GST, be approved, and that the agreement be in form and content acceptable to the City Manager.

Community Svcs.

City Manager

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.9

Fort Edmonton Park Management Company - Funding Agreement for Catering Kitchen

Moved M. Walters:

That Community Services Committee recommend to City Council:

1. That a funding agreement in the amount of $1.8 million between the City of Edmonton and the Fort Edmonton Management Company to fund the Fort Edmonton Park Catering Kitchen Project, as outlined in the August 17, 2015, Community Services report CR_2664 be approved, and that the agreement be acceptable in form and content to the City Manager

2. That a Municipal Improvement Agreement between the City of Edmonton and the Fort Edmonton Management Company, as outlined in the August 17, 2015, Community Services report CR_2664, be approved and that the agreement be acceptable in form and content to the City Manager.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.10

Edmonton Arts Council – Community Investment Program – Travel Grant Recommendations

Moved M. Walters:

That Community Services Committee recommend to City Council:

That the Travel Grants as set out in Attachment 1 of the August 17, 2015, Edmonton Arts Council report CR_2823, be approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.11

Edmonton Arts Council – Community Investment Program – Arts Building Operating Grant Recommendations

Moved M. Walters:

That Community Services Committee recommend to City Council:

That the recommendations for Operating Grants as set out in Attachment 1 of the August 17, 2015, Edmonton Arts Council report CR_2824, be approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

6.12

Edmonton Arts Council – Community Investment Program – Community Arts Project Grant Recommendations

Moved M. Walters:

That Community Services Committee recommend to City Council:

That the recommendations for Community Arts Project Grants, as outlined in Attachment 1 of the Edmonton Arts Council report CR_2834, be approved.

In Favour:

Carried

D. Loken, M. Walters, A. Knack

Absent:

B. Anderson

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Community Recreation Centres - Security - (M. Nickel)

L. Cochrane, General Manager, and R. Smyth, Community Services; and J. Graham and T. Rocchio, Edmonton Police Service, made presentations and answered the Committee's questions.

Moved M. Walters:

That the August 17, 2015, Community Services report CR_2387, be received for information.

Community Svcs.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor D. Loken asked whether there were any notices of motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 10:45 a.m.

______________________ ______________________

Chair City Clerk