AUDIT COMMITTEE

 

MINUTES


October 8, 2015  –  River Valley Room

 

 

PRESENT

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel, R. Bhatia, M. Persson

ABSENT

None

ALSO IN ATTENDANCE

L. Cochrane, Acting City Manager
S. Kaffo, Office of the City Clerk
M. de Guzman, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        Office of the City Auditor External Quality

             Assessment                                                                                           3

6.2        Office of the City Auditor Follow-Up of

             Recommendations - For the Period September 2014

             through June 2015                                                                              4

6.3        Fleet Services Branch Audit                                                             4

6.4        Administration Response - Fleet Services Branch

             Audit                                                                                                        5

6.5        Performance Measures Validation                                                  5

6.6        Administrative Response to  Performance Measures

             Validation                                                                                               5

6.7        Enterprise Risk Management - The Way We Live Risk

             Register                                                                                                  6

6.8        Enterprise Risk Management - The Way We Move Risk

             Register                                                                                                  6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        External Auditors - Annual Performance and

             Non-Audit Services                                                                             7

8.2        KPMG Non-audit Services Assessment - LRT

             Consulting                                                                                             7

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

None

 

 

Carried

 

 

Action

Carried

 

Carried

Carried

 

Carried

 

Carried

 

Carried

None

 

 

Carried

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Mayor D. Iveson called the meeting to order at 1:31 p.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved B. Esslinger:

 

 

 

That the October 8, 2015, Audit Committee meeting agenda be adopted with the following changes:

Addition:

·         8.2 KPMG Non-audit Services Assessment - LRT Consulting - PRIVATE
(Pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act)

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

1.3

Adoption of Minutes

 

 

Moved A. Knack:

 

 

 

That the following Audit Committee meeting minutes be adopted:

·         June 22, 2015, Audit Committee

·         July 8, 2015, Special Audit Committee

·         August 24, 2015, Special Audit Committee

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

S. Kaffo, Office of the City Clerk, answered the Committee's questions.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Office of the City Auditor External Quality Assessment

 

 

 

M. Carbone and R. Venter, MNP LLP, made a presentation.

D. Wiun, City Auditor; and M. Carbone, MNP LLP, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Nickel:

 

 

 

That the October 8, 2015, Office of the City Auditor report CR_2937, be received for information.

City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.2

Office of the City Auditor Follow-Up of Recommendations - For the Period September 2014 through June 2015

 

 

 

D. Wiun, City Auditor; L. Cochrane, Acting City Manager;
R. G. Klassen, General Manager, Sustainable Development; and S. Kaffo, Office of the City Clerk, answered the Committee's questions.

 

 

 

 

 

 

Moved B. Esslinger:

 

 

 

That the October 8, 2015, Office of the City Auditor report CR_2940, be received for information.

City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

 

Moved M. Nickel:

 

 

 

Office of the City Auditor Recommendation Follow-up Dashboard Report

That the City Auditor provide a dashboard report on the status of Follow-Up Recommendations at the November 12, 2015, Audit Committee meeting.

City Auditor

 

Due by:
Nov. 12, 2015

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.3

Fleet Services Branch Audit

 

 

 

Items 6.3 and 6.4 were dealt with together.

K. Rozmahel, General Manager and S. Rapanos, Corporate Services, made a presentation and answered the Committee's questions. D. Wiun, City Auditor, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Nickel:

 

 

 

That the October 8, 2015, Office of the City Auditor report CR_2938, be received for information.

City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.4

Administration Response - Fleet Services Branch Audit

 

 

 

Items 6.3 and 6.4 were dealt with together.

 

 

Moved M. Nickel:

 

 

 

That the October 8, 2015, Corporate Services report CR_2926, be received for information.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.5

Performance Measures Validation

 

 

 

Items 6.5 and 6.6 were dealt with together.

B. Latte, Financial Services and Utilities; D. Wiun, City Auditor; and L. Cochrane, Acting City Manager, answered the Committee's questions.

 

 

 

 

 

 

Moved A. Knack:

 

 

 

That the October 8, 2015, Office of the City Auditor report CR_2939, be received for information.

City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.6

Administrative Response to  Performance Measures Validation

 

 

 

Items 6.5 and 6.6 were dealt with together.

 

 

Moved A. Knack:

 

 

 

That the October 8, 2015, Financial Services and Utilities report CR_2820, be received for information.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.7

Enterprise Risk Management - The Way We Live Risk Register

 

 

 

Items 6.7 and 6.8 were dealt with together.

B. Latte and K. Baker, Financial Services and Utilities;
L. Cochrane, Acting City Manager; R. Smyth, Acting General Manager, Community Services; and D. Wandzura, General Manager, Transportation Services, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Persson:

 

 

 

That the October 8, 2015, Financial Services and Utilities report CR_2899, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

6.8

Enterprise Risk Management - The Way We Move Risk Register

 

 

 

Items 6.7 and 6.8 were dealt with together.

 

 

Moved M. Persson:

 

 

 

That the October 8, 2015, Financial Services and Utilities report CR_2898, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

 

 

 

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

 

Moved B. Esslinger:

 

 

 

That the Committee meet in private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act for the discussion of items 8.1 and 8.2.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

 

 

 

 

 

 

The Committee met in private at 2:55 p.m.

 

 

 

 

 

 

Moved A. Knack:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

 

 

 

 

 

 

The Committee met in public at 3:31 p.m.

 

8.1

External Auditors - Annual Performance and Non-Audit Services

 

 

 

The Committee met in private at 2:55 p.m., pursuant to sections 16 and 24 of the Freedom of Information and Protection of Privacy Act. 

The Committee met in public at 3:31 p.m.

 

 

Moved B. Esslinger:

 

 

 

1. That the October 8, 2015, Financial Services and Utilities report CR_2691, be received for information.

2. That the October 8, 2015, Financial Services and Utilities report CR_2691 remain private pursuant to sections 16 and 24 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

8.2

KPMG Non-audit Services Assessment - LRT Consulting

 

 

 

The Committee met in private at 2:55 p.m., pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:31 p.m.

 

 

 

 

 

 

Moved M. Nickel:

 

 

 

1. That the extension of non-audit services from KPMG LLP, external auditor for the City of Edmonton, as outlined in the October 8, 2015, Financial Services and Utilities report CR_2986, be approved.

2. That the October 8, 2015, Financial Services and Utilities report CR_2986 remain private pursuant to sections 16, 24, and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, D. Loken, M. Nickel,
R. Bhatia, M. Persson

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:33 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk