COUNCIL SERVICES COMMITTEE

MINUTES

October 19, 2015 – River Valley Room

PRESENT
B. Anderson, A. Knack, T. Caterina, B. Esslinger, E. Gibbons, B. Henderson, D. Loken, S. McKeen, M. Nickel, M. Oshry, M. Walters
ABSENT
D. Iveson; A. Sohi
ALSO IN ATTENDANCE
L. Kennedy, Acting City Clerk L. Long, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 2 2.1 Select Items for Debate 2 2.2 Requests to Speak 2 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORT TO BE DEALT WITH AT A FUTURE MEETING 3 5. STATUS REPORT 3 6. REPORTS 3 6.1 City of Edmonton Youth Council Sustainable Catering 3 6.2 Donate-a-ride Opportunity - Verbal Report 4 6.3 Paperless Agenda Demonstration - Verbal Report 4 7. PRIVATE REPORTS 5 7.1 Security Response in City Hall 5 7.2 2016 - 2018 Operating Budget - Offices of the Mayor and Councillors 6 8. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 7 9. ADJOURNMENT 7		Carried Carried None See minutes See minutes None None None None Carried Carried Carried Carried Action None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor B. Anderson called the meeting to order at
9:35 a.m.

1.2

Adoption of Agenda

Moved A. Knack:

That the October 19, 2015, Council Services Committee meeting agenda be adopted.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Nickel, M. Oshry

Absent:

D. Iveson, D. Loken, A. Sohi, M. Walters

1.3

Adoption of Minutes

Moved B. Esslinger:

That the July 6, 2015, Council Services Committee meeting minutes be adopted.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Nickel, M. Oshry

Absent:

D. Iveson, D. Loken, A. Sohi, M. Walters

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3 and 7.2.

2.2

Requests to Speak

Moved B. Henderson:

That the Committee hear from the following speakers, in a panel when appropriate:

6.1 City of Edmonton Youth Council Sustainable Catering

· G. Teel, Canadian Cattlemen's Association

· T. Lynch-Staunton, Canadian Cattlemen's Association

· J. Noble, Canadian Cattlemen's Association

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry

Absent:

D. Iveson, A. Sohi, M. Walters

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORT TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT - NONE

REPORTS

6.1

City of Edmonton Youth Council Sustainable Catering

L. Kennedy, Acting City Clerk, answered the Committee’s questions.

M. Banister and C. Somerville, City of Edmonton Youth Council, made a presentation.

G. Teel, T. Lynch-Staunton, and J. Noble, Canadian Cattlemen's Association, made presentations and answered the Committee's questions. A handout provided by G. Teel, was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

M. Bannister and C. Somerville, City of Edmonton Youth Council; L. Brenneis; Community Services; and L. Kennedy, Acting City Clerk, answered the Committee's questions.

Moved M. Oshry:

That the June 29, 2015, Edmonton Youth Council report CR_2605, be received for information.

Edmonton Youth Council

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

6.2

Donate-a-ride Opportunity - Verbal Report

Councillor B. Anderson and Councillor D. Loken made a presentation on the Donate- a-ride Opportunity and answered the Committee's questions. Copies of handouts were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved D. Loken:

That the October 19, 2015, verbal presentation on the Donate-a-ride Opportunity, be received for information.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

6.3

Paperless Agenda Demonstration - Verbal Report

Moved A. Knack:

That the Committee meet in private pursuant to sections 24 and 26 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

The Committee met in private at 10:40 a.m.

Moved B. Henderson:

That the Committee meet in public.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

The Committee met in public at 11:11 a.m.

Moved B. Henderson:

That the October 19, 2015, verbal presentation on the Paperless Agenda Demonstration, be received for information and remain private pursuant to sections 24 and 26 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

PRIVATE REPORTS

7.1

Security Response in City Hall

Moved S. McKeen:

That the October 19, 2015, Corporate Services report CR_2679, be received for information, and that the report remain private pursuant to section 18 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, S. McKeen, M. Nickel, M. Oshry

Absent:

D. Iveson, D. Loken, A. Sohi, M. Walters

7.2

2016 - 2018 Operating Budget - Offices of the Mayor and Councillors

Moved A. Knack:

That the Committee meet in private pursuant to sections 24 and 29 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

The Committee met in private at 10:40 a.m.

Moved B. Henderson:

That the Committee meet in public.

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

The Committee met in public at 11:11 a.m.

Moved B. Henderson:

1. That Attachment 2 be added to the October 19, 2015, Financial Services and Utilities report CR_2960.

2. That the actions outlined in Attachment 2 of the October 19, 2015, Financial Services and Utilities report CR_2960, be approved.

3. That the October 19, 2015, Financial Services and Utilities report CR_2960 remain private pursuant to sections 24 and 29 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

In Favour:

Carried

B. Anderson, A. Knack, T. Caterina, B. Esslinger,
E. Gibbons, B. Henderson, D. Loken, S. McKeen,
M. Nickel, M. Oshry, M. Walters

Absent:

D. Iveson, A. Sohi

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

ADJOURNMENT

The Committee adjourned at 11:13 a.m.

______________________ ______________________

Chair City Clerk

Councillor B. Anderson called the meeting to order at 9:35 a.m.

The following items were selected for debate: 6.1, 6.2, 6.3 and 7.2.

Moved A. Knack:

Councillor B. Anderson called the meeting to order at
9:35 a.m.