COMMUNITY SERVICES COMMITTEE

MINUTES

October 26, 2015 – River Valley Room

PRESENT
M. Walters, B. Anderson, A. Knack, S. McKeen Councillor S. McKeen was named a Member of the Committee to maintain quorum, pursuant to section 151(1), Procedures and Committees Bylaw 12300
ABSENT
D. Loken
ALSO IN ATTENDANCE
S. McKerry, Office of the City Clerk L. Long, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Financial Requirements for Increased Turf Maintenance 4 6. REPORTS 4 6.1 Edmonton Arts Council - Project Grant for Individual Artists – Grant Recommendations 4 6.2 Exemption of Leased City Lands from Application of the Herbicide Ban 4 6.3 River Access Guiding Principles Policy 5 6.4 University of Alberta - Memorandum of Understanding 5 6.5 Fire Rescue Station No. 21 Rossdale Boat Launch - Licence of Occupation Agreement 6 6.6 Wildlife Rehabilitation Society of Edmonton - Bridge Funding 6 6.7 Process for New Libraries - Abbottsfield Library 7 6.8 Options to set up a Multicultural Advisory Committee as part of the Local Immigrant Partnership Council - Update 7 6.9 Discussion with the Edmonton Federation of Community Leagues on Registering Community Leagues as Charities for Income Tax Purposes 7 7. RESPONSES TO COUNCILLOR INQUIRIES 8 8. PRIVATE REPORTS 8 8.1 River Valley Alliance Recommendations - Membership Update 8 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 9 10. ADJOURNMENT 9		Carried Carried None See minutes See minutes See minutes None None Carried Carried Action Carried Carried Carried Action Carried Carried Referred None Action None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor M. Walters called the meeting to order at
9:32 a.m.

1.2

Adoption of Agenda

Moved A. Knack:

That the October 26, 2015, Community Services Committee meeting agenda be adopted with the following change:

Addition:

6.1 Edmonton Arts Council – Project Grant for Individual Artists – Grant Recommendations

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

1.3

Adoption of Minutes

Moved B. Anderson:

That the October 5, 2015, Community Services Committee meeting minutes be adopted.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.2, 6.3, 6.4, 6.6, 6.9 and 8.1.

2.2

Requests to Speak

Moved B. Anderson:

That the Committee hear from the following speakers, in panels when appropriate:

6.6 Wildlife Rehabilitation Society of Edmonton - Bridge Funding

· T. Perryment, Wildlife Rehabilitation Society of Edmonton

· K. Blomme, Wildlife Rehabilitation Society of Edmonton

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

2.3

Requests for Specific Time on Agenda

Moved B. Anderson:

That the following item be made time specific:

6.6 Wildlife Rehabilitation Society of Edmonton - Bridge Funding

First item of business

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Financial Requirements for Increased Turf Maintenance

Moved B. Anderson:

That the revised due date of November 9, 2015, be approved.

Community Svcs.

Due by:
Nov. 9, 2015

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

REPORTS

6.1

Edmonton Arts Council - Project Grant for Individual Artists – Grant Recommendations

Moved B. Anderson:

That Community Services Committee recommend to City Council:

That the Community Investment Program Project Grant recommendations, as set out in Attachment 2 of the October 26, 2015, Edmonton Arts Council report CR_3004, be approved.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.2

Exemption of Leased City Lands from Application of the Herbicide Ban

R. Smyth, Acting General Manager, and C. Shannon, Community Services, made a presentation and answered the Committee's questions. J. Johnson (Law), and S. McKerry, Corporate Services; D. Kostigan, Community Services; and P. Ohm, Sustainable Development, answered the Committee's questions.

Moved B. Anderson:

Sidewalk Trip Hazard Reduction

That Administration prepare an unfunded service package for Council's consideration during the 2016 - 2018 Operating Budget discussion to fund bi-annual application of vegetation control measures (including herbicides), on City-owned sidewalks on road right-of-ways, including residential areas, to minimize trip hazards and to decrease the impacts to sidewalk cracking.

Community Svcs.

Transportation Svcs.

Financial Svcs. and Utilities

Due Date:

Nov. 27, 2015

City Council Budget

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.3

River Access Guiding Principles Policy

R. Smyth, Acting General Manager, and R. Jevne, Community Services, made a presentation and answered the Committee's questions.

Moved A. Knack:

That Community Services Committee recommend to City Council:

That City Policy C586 - River Access Guiding Principles, as set out in Attachment 1 of the October 26, 2015, Community Services report CR_2923, be approved.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.4

University of Alberta - Memorandum of Understanding

R. Smyth, Acting General Manager, and R. Jevne, Community Services, answered the Committee's questions.

Moved B. Anderson:

That the October 26, 2015, Community Services report CR_2925, be received for information.

Community Svcs.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.5

Fire Rescue Station No. 21 Rossdale Boat Launch - Licence of Occupation Agreement

Moved B. Anderson:

That the Licence of Occupation Agreement, as outlined in Attachment 1 of the October 26, 2015, Community Services report CR_2980, be approved, and that the agreement be in form and content acceptable to the City Manager.

Community Svcs.

City Manager

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.6

Wildlife Rehabilitation Society of Edmonton - Bridge Funding

D. Aitken, Community Services, made a presentation.

T. Perryment, and K. Blomme, Wildlife Rehabilititation Society of Edmonton, made a presentation and answered the Committee's questions.

D. Aitken and R. Smyth, Acting General Manager, Community Services, and S. McKerry, Corporate Services, answered the Committee’s questions.

Moved A. Knack:

That the Wildlife Rehabilitation Society of Edmonton be granted $60,000 for bridge funding to the end of 2015, with funding from the Community Services, Community Standards Branch, 2015 Operating Budget.

Community Svcs.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.7

Process for New Libraries - Abbottsfield Library

Moved B. Anderson:

That Community Services Committee recommend to City Council:

That the October 26, 2015, Edmonton Public Library report CR_2620, be received for information.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.8

Options to set up a Multicultural Advisory Committee as part of the Local Immigrant Partnership Council - Update

Moved B. Anderson:

That the October 26, 2015, Community Services report CR_1173, be received for information.

Community Svcs.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

6.9

Discussion with the Edmonton Federation of Community Leagues on Registering Community Leagues as Charities for Income Tax Purposes

R. Smyth, Acting General Manager, Community Services; S. McKerry, Corporate Services; and S. Padbury, Financial Services and Utilities, answered the Committee's questions.

Moved A. Knack:

That the October 26, 2015, Financial Services and Utilities report CR_2058, be referred back to Administration for further work with the Edmonton Federation of Community Leagues, and return to Community Services Committee on January 18, 2016.

Financial Svcs. and Utilities

Due by:
Jan. 18, 2016

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

RESPONSES TO COUNCILLOR INQUIRIES - NONE

PRIVATE REPORTS

8.1

River Valley Alliance Recommendations - Membership Update

Moved A. Knack:

That the Committee meet in private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

The Committee met in private at 11:19 a.m.

Moved B. Anderson:

That the Committee meet in public.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

The Committee met in public at 12:07 p.m.

Moved A. Knack:

1. That Attachment 1 be added to the October 26, 2015, Corporate Services verbal report on River Valley Alliance Recommendations – Membership Update.

2. That Attachment 1 of the October 26, 2015, Corporate Services verbal report on River Valley Alliance Recommendations – Membership Update, and materials remain private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

Moved M. Walters:

That Community Services Committee recommend to City Council:

1. That the actions outlined in Attachment 1 of the October 26, 2015, Corporate Services verbal report on River Valley Alliance Recommendations – Membership Update, be approved.

2. That Attachment 1 of the October 26, 2015, Corporate Services verbal report on River Valley Alliance Recommendations – Membership Update and materials remain private pursuant to sections 17 and 24 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

M. Walters, B. Anderson, A. Knack

Absent:

D. Loken

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor M. Walters asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The Committee adjourned at 12:07 p.m.

______________________ ______________________

Chair City Clerk