AUDIT COMMITTEE

 

MINUTES


November 12, 2015  –  River Valley Room

 

 

PRESENT

D. Iveson, B. Esslinger, A. Knack, M. Nickel, R. Bhatia, M. Persson

ABSENT

D. Loken

ALSO IN ATTENDANCE

B. Anderson, T. Caterina, M. Oshry, M. Walters
L. Cochrane, Acting City Manager
A. Giesbrecht, Acting Deputy City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        KPMG - 2015 Audit Planning Report                                              3

6.2        Office of the City Auditor Recommendation

             Follow-up Dashboard Report - As at October 30,

             2015                                                                                                         4

6.3        Administrative Update on Dashboard Report                             4

6.4        Office of the City Auditor 2016 Annual Work Plan                      5

6.5        Office of the City Auditor 2016 - 2018 Proposed

             Budget                                                                                                    5

6.6        Edmonton Waste Management Centre Contract Review         6

6.7        Administration's response to Review of Edmonton

             Waste Management Centre Contract Practices                           7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                8

8.          PRIVATE REPORTS                                                                           8

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

None

None

None

None

 

Carried

 

 

Carried

Carried

Action

 

Action

Carried

 

Action

None

None

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Mayor D. Iveson called the meeting to order at 1:32 p.m.

 

1.2

Adoption of Agenda

 

 

Moved B. Esslinger:

 

 

 

That the November 12, 2015, Audit Committee meeting agenda be adopted with the following changes:

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

1.3

Adoption of Minutes

 

 

Moved A. Knack:

 

 

 

That the October 8, 2015, Audit Committee meeting minutes be adopted:

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

Moved B. Esslinger:

 

 

 

That Audit Committee hear from the following speaker:

6.6  Edmonton Waste Management Centre Contract Review

  • N. Yusuf        

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

KPMG - 2015 Audit Planning Report

 

 

 

R. Eason and D. Roser, KPMG, made a presentation and answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

That the KPMG Audit Planning Report for the year ending December 31, 2015, as
outlined in Attachment 1 of the November 12, 2015, Corporate Services report
CR_3040, be approved.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.2

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at October 30, 2015

 

 

 

Items 6.2 and 6.3 were dealt with together.

 

 

 

 

 

 

 

D. Wuin, City Auditor, made a presentation and answered the Committee's questions.  R. G. Klassen, General Manager, Sustainable Development; and L. Cochrane, Acting City Manager, answered the Committee's questions.

 

 

Moved A. Knack:

 

 

 

That the November 12, 2015, Office of the City Auditor report CR_3012, be received
for information.

Office of the City Auditor

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.3

Administrative Update on Dashboard Report

 

 

 

Items 6.2 and 6.3 were dealt with together.

 

 

Moved A. Knack:

 

 

 

That the November 12, 2015, Office of the City Manager report CR_3064, be received for information.

Office of the City Manager

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.4

Office of the City Auditor 2016 Annual Work Plan

 

 

 

D. Wuin, City Auditor, made a presentation and answered the Committee's questions. K. Rozmahel, General Manager, Corporate Services, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the Office of the City Auditor 2016 Annual Work Plan, as outlined in Attachment 1of the November 12, 2015, Office of the City Auditor report CR_3016, be approved.

Office of the City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

 

Moved A. Knack:

 

 

 

That the City Auditor provide follow up dashboard reports on the status of Audit Recommendations to Audit Committee on a regular basis.

Office of the City Manager

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.5

Office of the City Auditor 2016 - 2018 Proposed Budget

 

 

 

D. Wuin, City Auditor, answered the Committee's questions. A. Giesbrecht, Acting Deputy City Clerk, answered the Committee's questions.

 

 

 

 

 

 

Moved A. Knack:

 

 

 

That the Audit Committee recommend to City Council:

That the Office of the City Auditor’s 2016 - 2018 Budget, as outlined in Attachment 1 of the November 12, 2015, Office of the City Auditor report CR_3017, be approved.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

 

Moved A. Knack:

 

 

 

Office of the City Auditor – Unfunded Service Package

That the Office of the City Auditor provide an unfunded service package for two additional FTEs in the Office of the City Auditor to the November 27, 2015, City Council Budget meeting

Office of the City Auditor

Financial Svcs. & Utilities

Due Date: Nov. 27, 2015,
City Council

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.6

Edmonton Waste Management Centre Contract Review

 

 

 

Items 6.6 and 6.7 were dealt with together.

 

 

 

 

 

 

 

D. Wuin, City Auditor, made a presentation.

 

 

 

T. Burge, Chief Financial Officer and Treasurer, made a presentation.

 

 

 

 

 

 

 

N. Yusuf made a presentation and answered the Committee's questions.

 

 

 

 

 

 

 

D. Wuin, City Auditor; T. Burge, Chief Financial Officer and Treasurer; D. Lajeunesse and K. Rozmahel, General Manager, Corporate Services; and L. Cochrane, Acting City Manager, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

That the November 12, 2015, Office of the City Auditor report CR_3018, be received
for information.

City Auditor

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

6.7

Administration's response to Review of Edmonton Waste Management Centre Contract Practices

 

 

 

Items 6.6 and 6.7 were dealt with together.

 

 

Moved M. Nickel:

 

 

 

Changes to the Corporate Procurement Practices and Policies

That Audit Committee recommend to City Council:

That Administration provide an update report to Executive Committee on changes to the corporate procurement practices and policies at the City of Edmonton.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Esslinger, A. Knack, M. Nickel,
R. Bhatia, M. Persson

 

 

Absent:

 

 

 

D. Loken

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Mayor D. Iveson asked whether there were any Notices of
Motion. There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:55 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk