COMMUNITY SERVICES COMMITTEE

 

MINUTES


January 18, 2016  –  River Valley Room

 

 

PRESENT

D. Loken, M. Walters, B. Anderson, A. Knack

ABSENT

None

ALSO IN ATTENDANCE

B. Esslinger, B. Henderson, S. McKeen, M. Nickel, M. Oshry
S. McKerry, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

5.1        South Pointe Community Centre - Business Case,

             Needs Assessment, and Development Options                          4

5.2        Lewis Farms Recreation Centre Schematic Design

             and Funding Strategy                                                                         4

6.          REPORTS                                                                                              4

6.1        Lewis Farms Recreation Centre - Program Statement

             and Recreation Facility Master Plan Updates                              4

6.2        City of Edmonton Youth Council Sexual Orientation

             and Gender Identity Policy                                                                5

6.3        Discussion with the Edmonton Federation of

             Community Leagues on Registering Community

             Leagues as Charities for Income Tax Purposes -

             Update                                                                                                    6

6.4        Mill Woods District Park Pavilion - Lease

             Agreement - Tripartite Lease Agreement Extension                  7

6.5        Food Services Agreement - Commonwealth Stadium              7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                7

8.          PRIVATE REPORTS                                                                           7

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

None

None

None

 

 

Carried

 

Carried

 

 

Action

 

Referred

 

 

 

Action

 

Carried

Carried

None

None

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor D. Loken called the meeting to order at 
9:33 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Walters:

 

 

 

That the January 18, 2016, Community Services Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

1.3

Adoption of Minutes

 

 

Moved A. Knack:

 

 

 

That the November 9, 2015, Community Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate:  6.1, 6.2 and 6.3.

 

 

 

 

 

2.2

Requests to Speak

 

 

Moved M. Walters:

 

 

 

That the Committee hear from the following speakers, in panels when appropriate:

6.1 Lewis Farms Recreation Centre – Program Statement and Recreation Facility Master Plan Updates

  • H. Flewwelling, Aquatic Council of Edmonton
  • C. Nelson, Aquatic Council of Edmonton
  • J. Parker, Aquatic Council of Edmonton

6.3 Discussion with the Edmonton Federation of Community Leagues on Registering Community League

  • A. Bolstad, Edmonton Federation of Community Leagues

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

South Pointe Community Centre - Business Case, Needs Assessment, and Development Options

 

 

Moved M. Walters:

 

 

 

That the revised due date of February 1, 2016, be approved.

 

Community Svcs.

Due by:
Feb. 1, 2016

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

5.2

Lewis Farms Recreation Centre Schematic Design and Funding Strategy

 

 

Moved M. Walters:

 

 

 

That the revised due date of December 5, 2016, be approved.

 

Community Svcs.

Due by:
Dec. 5, 2016

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

6.

REPORTS

6.1

Lewis Farms Recreation Centre - Program Statement and Recreation Facility Master Plan Updates

 

 

 

R. Jevne, Community Services, made a presentation.

 

 

 

 

 

 

 

H. Flewwelling, C. Nelson and J. Parker, Aquatic Council of Edmonton, made presentations and answered the Committee's questions.

 

 

 

 

 

 

 

R. Jevne, J. Meliefste, R. Smyth, Acting General Manager, Community Services; and A. Laughlin, Acting General Manager, Integrated Infrastructure Services, answered the Committee's questions

 

 

 

 

 

 

Moved B. Anderson:

 

 

 

Lewis Farms Recreation Centre - Options and Costs for Lane Pool and Dive Towers

That Administration provide a report on general configuration options and costs for the replacement of the 25 metre lane pool with a 53 metre lane pool and the addition of a 7.5 metre and 10 metre dive tower to the future Lewis Farms Recreation Centre.

Community Svcs.

 

Due by:
Jun. 20, 2016

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.2

City of Edmonton Youth Council Sexual Orientation and Gender Identity Policy

 

 

Moved A. Knack:

 

 

 

City of Edmonton Youth Council Sexual Orientation and Gender Identity Policy – Further Discussion

That the January 18, 2016, Edmonton Youth Council report CR_3234, be referred back to the Edmonton Youth Council for further discussion and return to the February 22, 2016, Community Services Committee meeting.

Edmonton Youth Council

Due Date: Feb. 22, 2016

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

6.3

Discussion with the Edmonton Federation of Community Leagues on Registering Community Leagues as Charities for Income Tax Purposes - Update

 

 

 

S. Padbury, Financial Services and Utilities, made a presentation.

 

 

 

 

 

 

 

A. Bolstad, Edmonton Federation of Community Leagues, made a presentation and answered the Committee's questions.

 

 

 

 

 

 

 

R. Smyth, Acting General Manager, Community Services; and S. Padbury, Financial Services and Utilities, answered the Committee's questions.

 

 

 

 

 

 

Moved M. Walters:

 

 

 

1. That Administration work with the Edmonton Federation of Community Leagues to explore the Canada Revenue Agency requirements for a Community League or Community Building Society to obtain charitable status.

Community Svcs.

EFCL

 

That Community Services Committee recommend to
City Council:

2. That the reimbursement of legal fees incurred by the Edmonton Federation of Community Leagues relating to external legal advice on the issue of charitable
status, up to a maximum of $5,000 with funding from the contracted services budget within the Financial Services Branch be approved.

3. That the Mayor, on behalf of Council, work with other levels of government to explore the  Canada Revenue Agency requirements for a Community League or Community Building Society to obtain charitable status.

 

 

 

 

 

 

 

 

 

 

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, B. Anderson, A. Knack

 

6.4

Mill Woods District Park Pavilion - Lease Agreement - Tripartite Lease Agreement Extension

 

 

Moved M. Walters:

 

 

 

That the 15 year extension of the 10 year lease agreement between the City of Edmonton, Edmonton Public Schools District, and Edmonton Catholic Schools District, as outlined in the January 18, 2016, Community Services report CR_3165, be approved.

Community Svcs.

City Manager

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

6.5

Food Services Agreement - Commonwealth Stadium

 

 

Moved M. Walters:

 

 

 

That the license agreement between the City of Edmonton, Edmonton Eskimo Football Club, and Western Food Services (Edmonton) Ltd., as outlined in the January 18, 2016, Community Services report CR_3166, be approved and that the license agreement be acceptable in form and content to the City Manager.

Community Svcs.

 

 

 

In Favour:

Carried

 

 

D. Loken, M. Walters, A. Knack

 

 

Absent:

 

 

 

B. Anderson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor D. Loken asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 10:55 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk