EXECUTIVE COMMITTEE

MINUTES

February 2, 2016 – River Valley Room

PRESENT

D. Iveson, B. Henderson, M. Nickel, B. Anderson*, M. Walters*

*Councillors B. Anderson and M. Walters were named Members of the Committee to maintain quorum, pursuant to section 151(1), Procedures and Committees Bylaw 12300

ABSENT

B. Esslinger

ALSO IN ATTENDANCE

B. Anderson, A. Knack, D. Loken, S. McKeen, M. Oshry, M. Walters
L. Cochrane, Acting City Manager
A. Giesbrecht, Deputy City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 6 3. COUNCILLOR INQUIRIES 7 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 7 5. STATUS REPORT 7 5.1 Public Engagement Process - Statistics 7 5.2 Reduction of Parking Requirements for Eating and Drinking Establishments - Engagement Results 8 6. REPORTS 8 6.1 Old Strathcona Heritage - Commercial Area - Report Back on Initial Findings 8 6.2 Top-of-Bank - A zoning option regarding development proximate to Edmonton’s Top-of-Bank 9 6.3 The North Saskatchewan River Valley and Ravine System and Development Below Top-of-Bank on Terrace Lands 10 6.4 Appeal of Naming Committee Decision - Riverview Area Structure Plan Neighbourhood Names 11 6.5 Current Status of the Film Commission - Further Discussion 11 6.6 Renewal and Amendment to the Film Funding Agreement Between the City of Edmonton and Edmonton Economic Development Corporation - Further Discussion - Edmonton Film Fund 12 6.7 Expropriation of Land - Urban Balcony 14 6.8 Amendment of Terms - Stadium Station Transit Oriented Development Cost-Sharing Agreement 14 6.9 Information Technology Productivity Suite Model - Update 15 6.10 Park Space Funding Requirements 15 7. RESPONSES TO COUNCILLOR INQUIRIES 15 7.1 Public Hearing Process (B. Henderson/S. McKeen) 15 7.2 Performance Bonds and Protection of Subcontractors for Tenders Issued (M. Nickel) 16 8. PRIVATE REPORTS - NONE 16 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 16 10. ADJOURNMENT 16	Carried Carried See Minutes See Minutes See Minutes See Minutes None None Carried Carried Carried Action Referred Deleted Action Carried Postponed Carried Carried Carried Postponed Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 3

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 6

3. COUNCILLOR INQUIRIES 7

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 7

5. STATUS REPORT 7

5.1 Public Engagement Process - Statistics 7

5.2 Reduction of Parking Requirements for Eating and

Drinking Establishments - Engagement Results 8

6. REPORTS 8

6.1 Old Strathcona Heritage - Commercial Area -

Report Back on Initial Findings 8

6.2 Top-of-Bank - A zoning option regarding

development proximate to Edmonton’s Top-of-Bank 9

6.3 The North Saskatchewan River Valley and Ravine

System and Development Below Top-of-Bank on

Terrace Lands 10

6.4 Appeal of Naming Committee Decision - Riverview

Area Structure Plan Neighbourhood Names 11

6.5 Current Status of the Film Commission - Further

Discussion 11

6.6 Renewal and Amendment to the Film Funding

Agreement Between the City of Edmonton and

Edmonton Economic Development Corporation -

Further Discussion - Edmonton Film Fund 12

6.7 Expropriation of Land - Urban Balcony 14

6.8 Amendment of Terms - Stadium Station Transit

Oriented Development Cost-Sharing Agreement 14

6.9 Information Technology Productivity Suite Model -

Update 15

6.10 Park Space Funding Requirements 15

7. RESPONSES TO COUNCILLOR INQUIRIES 15

7.1 Public Hearing Process (B. Henderson/S. McKeen) 15

7.2 Performance Bonds and Protection of Subcontractors for
Tenders Issued (M. Nickel) 16

8. PRIVATE REPORTS - NONE 16

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 16

10. ADJOURNMENT 16

Carried

See Minutes

None

Carried

Action

Referred

Deleted

Action

Carried

Postponed

Carried

Postponed

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:33 a.m.

1.2

Adoption of Agenda

Moved M. Nickel:

That the February 2, 2016, Executive Committee meeting agenda be adopted with the following changes:

Replacement Pages

6.5 Current Status of the Film Commission - Further Discussion - Revised Report and Attachment 3

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

1.3

Adoption of Minutes

Moved M. Nickel:

That the January 19, 2016, Executive Committee meeting minutes be approved.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

1.4

Protocol Items

Aspiring Supervisors Program - City Hall (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, welcomed the City of Edmonton Aspiring Supervisors Program employee participants who are participating in an eight month program designed for high-potential City of Edmonton employees who may be assuming formal supervisory responsibilities in the near future. The Program participants have been exploring contemporary principles of management within the themes of Business, People and Self and will observe how the organization's senior executive work and collaborate with elected officials to deliver programs and services for the citizens of Edmonton.

Michael Kostek School (D. Iveson)

Mayor D. Iveson, on behalf of Executive Committee, welcomed Grade 1 students from Michael Kostek School, and their teacher T. Dundass.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 5.2, 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.10, 7.1 and 7.2

2.2

Requests to Speak

Moved M. Nickel:

That Executive Committee hear from the following speakers, in panels when appropriate:

6.1 Old Strathcona Heritage - Commercial Area – Report Back on Initial Findings

· K. Tabor, Old Strathcona Foundation

· M. McLash, West Oak Developments

· D. Durstling, WAM Development Group

· S. O'Byrne, Stantec Consulting Ltd.

6.2       Top-of-Bank - A zoning option regarding
            development proximate to Edmonton's Top-of-
            Bank

· C. Richmond

· R. Balan

· B. Zubot, Edmonton Federation of Community Leagues

· M. Gaa, Windsor Park Community League

· J. Collier

6.3      The North Saskatchewan River Valley and Ravine
            System and Development Below Top-of-Bank on
            Terrace Lands

· C. Richmond

· B. Armstrong, Qualico and Glenridding Ravine Landowners

· R. Noce, Glenridding Ravine Landowners

· J. Wacko, Urban Development Institute Edmonton

· R. Balan

6.5 Current Status of the Film Commission – Further
Discussion

· Christopher White

· D. Clayton, DEDfest

· J. Lipscombe, Mosaic Entertainment

· O. Brierley, Digital Alberta & Edmonton Digital Arts College

· B. Hamilton

· S. Kim, Edmonton Arts Council

· A. Barlow

6.6      Renewal and Amendment to the Film Funding
            Agreement Between the City of Edmonton and
            Edmonton Economic Development Corporation -
            Further Discussion - Edmonton Film Fund

· D. Clayton, DEDfest

· M. Gougeon, Directors Guild of Canada

6.7 Expropriation of Land - Urban Balcony

· R. Bruce, Alldritt Land Corporation LP

· D. Benjestor, Alldritt Land Corporation LP

· B. Kennedy, Alldritt Land Corporation LP

· S. Rolingher, Alldritt Land Corporation LP

7.1 Public Hearing Process (B. Henderson/
S. McKeen)

· C. Richmond

· S. Kamp

Speakers approved at the November 10, 2015, Executive Committee meeting:

6.5 Current Status of the Film Commission - Further
Discussion

6.6       Renewal and Amendment to the Film Funding
            Agreement Between the City of Edmonton and
            Edmonton Economic Development Corporation -
            Further Discussion - Edmonton Film Fund

· J. Kirkland, Edmonton Economic Development

· J. Novak, Alberta Media Production Industries Association

· B. Evans, Alberta Media Production Industries Association

· M. Jorgensen, Alberta Media Production Industries Association

· D. Cunningham, The Film and Video Arts Society of Alberta

· A. Scholotiuk

· K. Redford, Directors Guild of Canada Alberta District Council

· A. Karvonen, IATSE Local 210

· T. Alford, ACTRA Alberta

· E. Ellman

· E. Rebalkin, Edmonton Film Community

· C. Edwards, Souleado Entertainment

· P. Moulton (to answer questions only)

· D. Hudson

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

2.3

Requests for Specific Time on Agenda

Moved M. Nickel:

That the following items be dealt with together:

6.2      Top-of-Bank - A zoning option regarding
            development proximate to Edmonton's Top-of-
            Bank

6.3       The North Saskatchewan River Valley and Ravine
            System and Development Below Top-of-Bank on
            Terrace Lands

6.10 Park Space Funding Requirements

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

Moved B. Henderson:

That the following items be dealt with together:

6.5 Current Status of the Film Commission - Further
Discussion

6.6       Renewal and Amendment to the Film Funding
            Agreement Between the City of Edmonton and
            Edmonton Economic Development Corporation -
            Further Discussion - Edmonton Film Fund

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Public Engagement Process - Statistics

Moved M. Nickel:

That the revised due date of April 26, 2016, be approved.

Office of the City Manager

Due by: Apr. 26, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

5.2

Reduction of Parking Requirements for Eating and Drinking Establishments - Engagement Results

C. Kirsop, Sustainable Development, answered the Committee's questions.

Moved D. Iveson:

That the revised due date of June 21, 2016, be approved.

Sustainable Dev.

Due by: Jun. 21, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

REPORTS

6.1

Old Strathcona Heritage - Commercial Area - Report Back on Initial Findings

E. Backstrom, Sustainable Development, made a presentation.

K. Tabor, Old Strathcona Foundation; M. McLash, West Oak Developments; and S. O'Byrne, Stantec Consulting Ltd., made presentations and answered the Committee's questions.

E. Backstrom and P. Ohm, Sustainable Development, answered the Committee's questions.

Moved B. Henderson:

That the February 2, 2016, Sustainable Development report CR_3171, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.2

Top-of-Bank - A zoning option regarding development proximate to Edmonton’s Top-of-Bank

Items 6.2, 6.3 and 6.10 were dealt with together.

L. Balone, Sustainable Development, made a presentation.

C. Richmond; R. Balan; B. Zubot, Edmonton Federation of Community Leagues; M. Gaa, Windsor Park Community League; J. Collier; J. Wacko, Urban Development Institute Edmonton; B. Armstrong, Qualico and Glenridding Ravine Landowners, and R. Noce, Glenridding Ravine Landowners, made presentations and answered the Committee's questions. Handouts provided by M. Gaa,
R. Noce and J. Wacko were distributed to Members of the Committee and copies were filed with the Office of the City Clerk. J. Wacko, B. Armstrong, R. Noce, C. Richmond and R. Balan answered the Committee's questions.

L. Balone and P. Ohm, Sustainable Development, answered the Committee's questions.

Moved D. Iveson:

Regulations to Manage and Address Activities and Improvements Affecting Top-of-Bank Stability

That Administration report back to Executive Committee on mechanisms that could be applied as regulations in the Zoning Bylaw to manage/address activities and improvements that may affect bank stability by owners of properties along the Top-of-Bank for the river valley and ravine system.

Sustainable Dev.

Due by: May 31, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.3

The North Saskatchewan River Valley and Ravine System and Development Below Top-of-Bank on Terrace Lands

Items 6.2, 6.3 and 6.10 were dealt with together.

P. Ohm, Sustainable Development, made a presentation.

P. Ohm, Sustainable Development; J. Johnson, Corporate Services (Law); and A. Giesbrecht, Deputy City Clerk, answered the Committee's questions.

Moved D. Iveson:

1. That the December 7, 2015, Sustainable Development report CR_2803, be referred to City Council without a Committee recommendation.

2. That Administration provide the following information to the February 16, 2016, City Council meeting:

· legal advice related to the Top-of-Bank policy and process

· statutory interpretation

· history of Transportation Committee and Executive Committee discussion on "upper most" included within the Top-of-Bank Policy C542.

Corporate Svcs.

Sustainable Dev.

Due Date: Feb. 16, 2016

City Council

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.4

Appeal of Naming Committee Decision - Riverview Area Structure Plan Neighbourhood Names

A. Giesbrecht, Deputy City Clerk, answered the Committee's questions.

Moved M. Nickel:

That the February 2, 2016, Naming Committee report CR_3042, be deleted from the agenda.

Naming Committee

Due by: To Be Determined

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.5

Current Status of the Film Commission - Further Discussion

Items 6.5 and 6.6 were dealt with together.

G. Matteotti, and R. G. Klassen, General Manager, Sustainable Development, made a presentation.

B. Evans and M. Jorgensen, Alberta Media Production Industries Association; A. Karvonen, IATSE Local 210;
D. Cunningham, The Film and Video Arts Society of Alberta; T. Alford, ACTRA Alberta; O. Brierley, Digital Alberta & Edmonton Digital Arts College; S. Kim, Edmonton Arts Council; and A. Scholotiuk, made presentations.
A handout provided by B. Evans was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk. M. Jorgensen, A. Karvonen,
B. Evans, O. Brierley, A. Scholotiuk, and S. Kim, answered the Committee's questions.

J. Lipscombe, Mosaic Entertainment; C. Ferguson;
C. White; D. Clayton, DEDfest; B. Hamilton; M. Gougeon, Directors Guild of Canada; and A. Barlow, on behalf of
R. Scott, made presentations. C. Ferguson, B. Hamilton,
C. White, J. Lipscombe, and D. Clayton, answered the Committee's questions.

J. Kirkland, Edmonton Economic Development Corporation; R. G. Klassen, General Manager, Sustainable Development; L. Cochrane, Acting City Manager;
G. Matteotti, Sustainable Development; D. Hudson, Edmonton Economic Development Corporation, answered the Committee's questions.

Moved M. Nickel:

Preferred Model to Replace the Film Commission - Terms of Reference, Scope, Partners, Membership and Funding Strategy

That Administration work with the Edmonton Arts Council, Edmonton Economic Development Corporation and industry stakeholders, and return to Executive Committee with a recommended Terms of Reference, scope and clearly identified partners, membership and funding strategy for a preferred model to replace the Film Commission.

Sustainable Dev.

Due by: May 10, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.6

Renewal and Amendment to the Film Funding Agreement Between the City of Edmonton and Edmonton Economic Development Corporation - Further Discussion - Edmonton Film Fund

Items 6.5 and 6.6 were dealt with together.

D. Hudson, Edmonton Economic Development Corporation; R. G. Klassen, General Manager, Sustainable Development; and L. Cochrane, Acting City Manager, answered the Committee's questions.

Moved B. Henderson:

That Executive Committee recommend to City Council:

1. That the continuance of the Funding Agreement between the City of Edmonton and Edmonton Economic Development Corporation dated January 31, 2012, as outlined in the February 2, 2016, Sustainable Development report CR_1918rev, be approved.

2. That an amending agreement to the Funding Agreement between The City of Edmonton and Edmonton Economic Development Corporation dated January 31, 2012, to permit Edmonton Economic Development Corporation to recover reasonable administrative and direct costs, as outlined in the February 2, 2016, Sustainable Development report CR_1918rev, be approved and that the amending agreement be in form and content acceptable to the City Manager.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

Moved B. Henderson:

Edmonton Filmed Entertainment Fund - Creation, Performance and Projected Future

That Administration work with Edmonton Economic Development Corporation and report back to Committee with the background on the creation and performance of the Edmonton Filmed Entertainment Fund and a projection for the future.

Sustainable Dev.

Due by: May 10, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.7

Expropriation of Land - Urban Balcony

Moved M. Nickel:

That the February 2, 2016, Sustainable Development report CR_3107, be postponed to the March 8, 2016, Executive Committee meeting, time specific to be determined by the Agenda Review Committee.

Sustainable Dev.

Due Date: Mar. 8, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.8

Amendment of Terms - Stadium Station Transit Oriented Development Cost-Sharing Agreement

Moved M. Nickel:

That the amended terms and conditions of the cost-sharing agreement between the City of Edmonton and Brookfield Residential (Alberta) LP, by its general partner Carma Ltd. as outlined in Attachment 1 of the February 2, 2016, Sustainable Development report CR_3253, be approved, and that the agreement be in form and content acceptable to the City Manager.

Sustainable Dev.

Office of the City Manager

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.9

Information Technology Productivity Suite Model - Update

Moved M. Nickel:

That the February 2, 2016 Corporate Services report CR_1711, be received for information.

Corporate Svcs.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

6.10

Park Space Funding Requirements

Items 6.2, 6.3 and 6.10 were dealt with together.

P. Ohm, Sustainable Development, made a presentation.

P. Ohm, L. Balone and G. Pearsell, Sustainable Development; and J. Johnson, Corporate Services (Law), answered the Committee's questions.

Moved B. Henderson:

That the February 2, 2016, Sustainable Development report CR_3272, be received for information.

Sustainable Dev.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Public Hearing Process (B. Henderson/S. McKeen)

Moved B. Henderson:

That the September 15, 2015, Sustainable Development report CR_1851, be postponed to the
February 23, 2016, Executive Committee meeting.

Sustainable Dev.

Due Date: Feb. 23, 2016

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

7.2

Performance Bonds and Protection of Subcontractors for Tenders Issued (M. Nickel)

A. Laughlin, Acting General Manager, Integrated Infrastructure Services; and L. Cochrane, Acting City Manager, answered the Committee's questions.

Moved M. Nickel:

That the August 18, 2015, Corporate Services report CR_2396, be received for information.

Corporate Svcs.

In Favour:

Carried

D. Iveson, B. Henderson, M. Nickel

Absent:

B. Esslinger

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor D. Iveson asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 5:30 p.m.

______________________ ______________________

Chair City Clerk