COMMUNITY SERVICES COMMITTEE

MINUTES

March 21, 2016 – River Valley Room

PRESENT
D. Loken, M. Walters, B. Anderson, A. Knack, D. Iveson Mayor D. Iveson is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300
ABSENT
None
ALSO IN ATTENDANCE
M. Banga, B. Esslinger, B. Henderson, S. McKeen L. Cochrane, City Manager S. McKerry, Office of the City Clerk O. Temirova, Office of the City Clerk
TABLE OF CONTENTS
ITEM	PAGE	DECISION
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 2 2.1 Select Items for Debate 2 2.2 Requests to Speak 2 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 3.1 Charges for Festivals and Events (B. Henderson) 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 6. REPORTS 4 6.1 Update on Smoke Free Outdoor Festivals, Events, and Partner Facilities on Parkland 4 6.2 Retail Commercial Property - Nuisance Reduction Pilot Results - Nuisance Retail Commercial Property Pilot Program Results 4 6.3 Dogs in Open Spaces 10-year Strategy 5 6.4 Telus Field - Sponsorship Concept Approval 6 6.5 Telus Field - License Agreement 6 6.6 Wicihitowin Update 6 6.7 Coronation Community Recreation Centre - Funding Agreement with the Velodrome/Triathlon Association 7 7. RESPONSES TO COUNCILLOR INQUIRIES 7 8. PRIVATE REPORTS 7 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 7 10. ADJOURNMENT 8		Carried Carried None See Minutes See Minutes None See Minutes None None Carried Carried Action Carried Carried Action Carried None None None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor D. Loken called the meeting to order at 9:32 a.m.

1.2

Adoption of Agenda

Moved M. Walters:

That the March 21, 2016, Community Services Committee meeting agenda be adopted.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

1.3

Adoption of Minutes

Moved A. Knack:

That the following Community Services Committee meeting minutes be adopted:

March 3, 2016, Community Services Committee
March 7, 2016, Community Services Committee

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3 and 6.6.

2.2

Requests to Speak

Moved A. Knack:

That Community Services Committee hear from the following speakers, in panels when appropriate:

6.2 Retail Commercial Property – Nuisance Reduction Pilot Results – Nuisance Retail Commercial Property Pilot Program Results

E. Sasseville, Edmonton Business Revitalization Zone Council
J. Holtz, Edmonton Business Revitalization Zone Council

6.3 Dogs in Open Spaces 10-year Strategy

L. Van Osch, Grand Trunk Off-Leash Dog Park Committee
E. Hetu, Grand Trunk Off-Leash Dog Park Committee

6.6 Wicihitowin Update

A. Greatrix
S. Cardinal
S. Hughes

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

3.1

Charges for Festivals and Events (B. Henderson)

I have become aware that a number of festivals and events have been told to expect increases in charges for City services. Historically festival and event grants have been geared to cover City services expenses.

1) Can you list the City services to festivals and events that are increasing, and the amounts they are increasing?

2) How, if at all, is grant funding adjusting to these increases?

Citizen Svcs.

Due by:

Jun. 20, 2016

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT - NONE

REPORTS

6.1

Update on Smoke Free Outdoor Festivals, Events, and Partner Facilities on Parkland

E. Ehrman, Citizen Services, made a presentation and answered the Committee’s questions.

R. Smyth, Acting General Manager, Citizen Services, answered the Committee's questions.

Moved M. Walters:

That the March 21, 2016, Citizen Services report CR_2627, be received for information.

Clerks Note: Once Council has received the above report for information, funds held pursuant to the Amendment (OP 30) passed at the November 27, 2015, City Council Budget meeting may be released.

Citizen Svcs.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.2

Retail Commercial Property - Nuisance Reduction Pilot Results - Nuisance Retail Commercial Property Pilot Program Results

R. Pleckaitis, Citizen Services, made a presentation.

E. Sasseville and J. Holtz, Edmonton Business Revitalization Zone Council, made presentations and answered the Committee's questions.

R. Pleckaitis, T.Courtoreille, and R. Smyth, Acting General Manager, Citizen Services; N. Jacobsen, Financial and Corporate Services (Law); and P. Ross, Sustainable Development, answered the Committee’s questions.

Moved M. Walters:

That Community Services Committee recommend to City Council:

That the March 21, 2016, Citizen Services report CR_3204, be received for information.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.3

Dogs in Open Spaces 10-year Strategy

D. Aitken, Citizen Services, made a presentation.

L. Van Osch and E. Hetu, Grand Trunk Off-Leash Dog Park Committee, made presentations and answered the Committee's questions.

D. Aitken, J. Simmons and N. Fraser, Citizen Services, answered the Committee's questions.

Moved D. Loken:

Dogs in Open Spaces Pilot Program Plan (Grand Trunk)

1. That Administration work with interested communities, such as Grand Trunk, to develop a plan for a pilot program based on the Dogs in Open Spaces Strategies and report back to Committee on results, including potential financial impacts.

Dogs in Open Spaces – Implementation Plan

2. That Administration develop an implementation plan for the Dogs in Open Spaces Strategy, and return to Committee along with potential financial impacts.

Citizen Svcs.

Due by:

Second Quarter 2016

Citizen Svcs.

Due by:

Third Quarter

2017

D. Aitken, Citizen Services, answered the Committee’s questions.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.4

Telus Field - Sponsorship Concept Approval

Moved M. Walters:

That Community Services Committee recommend to City Council:

That concept approval be given for the Edmonton Prospects Baseball Club to seek facility naming sponsors in support of the operation of Telus Field, subject to the conditions outlined in the Facility Name Sale Policy C477A.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.5

Telus Field - License Agreement

Moved M. Walters:

That the licence agreement between the City of Edmonton and the Edmonton Prospects Baseball Club as outlined in the March 21, 2016, Citizen Services report CR_3435, be approved, and that the licence agreement be acceptable in form and content to the City Manager.

Citizen Svcs.,

Office of the City Manager

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

6.6

Wicihitowin Update

L. Brenneis, Citizen Services, made a presentation.

A. Greatrix, S. Cardinal, and S. Hughes made presentations and answered the Committee’s questions.

A document provided by A. Greatrix, was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

L. Brenneis, M. Chow, and R. Smyth, Acting General Manager, Citizen Services, answered the Committee's questions.

Moved B. Anderson:

2017 and 2018 Wicihitowin Budget Reallocation

That the approved 2017 and 2018 Wicihitowin annual funding of $500,000/year, as per the approved 2016-2018 Operating Budget, be brought forward for Council’s reallocation during the Fall Supplemental Operating Budget Adjustment discussions.

Citizen Svcs.

Due by:

Fall 2016

L. Brenneis, M. Chow, and R. Smyth, Acting General Manager, Citizen Services, answered the Committee's questions.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, D. Iveson, A. Knack

6.7

Coronation Community Recreation Centre - Funding Agreement with the Velodrome/Triathlon Association

Moved M. Walters:

That Community Services Committee recommend to City Council:

That an agreement between the City of Edmonton, the Argyll Velodrome Association and the Society of the Edmonton Triathlon Academy, outlining responsibilities and partner funding for the Coronation Community Recreation Centre project, as outlined in the March 21, 2016, Integrated Infrastructure Services report CR_3385, be approved, and that the agreement be in form and content acceptable to the City Manager.

In Favour:

Carried

D. Loken, M. Walters, B. Anderson, A. Knack

RESPONSES TO COUNCILLOR INQUIRIES - NONE

PRIVATE REPORTS - NONE

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor D. Loken asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 2:38 p.m.

______________________ ______________________

Chair City Clerk