AUDIT COMMITTEE

MINUTES

April 15, 2016  –  River Valley Room

PRESENT

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

ABSENT

D. Loken, R. Bhatia

ALSO IN ATTENDANCE

B. Henderson, M. Walters
L. Cochrane, City Manager
S. McKerry, Office of the City Clerk
T. Orbell, Office of the City Clerk

TABLE OF CONTENTS

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        KPMG - 2015 Audit Findings Report                                               3

6.2        City of Edmonton 2015 Consolidated Financial

             Statements                                                                                             4

6.3        Neighbourhood Renewal Program Audit                                     4

6.4        Administration Response - Neighbourhood Renewal,

             Transportation Infrastructure Branch Audit                                 5

6.5        Office of the City Auditor Recommendation

             Follow-up Dashboard Report - As at March 31, 2016                 5

6.6        Office of the City Auditor 2015 Annual Report                             6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

10.        ADJOURNMENT                                                                                  6

Carried

Carried

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See minutes

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Carried

Carried

Carried

Action

Carried

Carried

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DECISION SUMMARY

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor D. Iveson called the meeting to order at 9:32 a.m.

1.2

Adoption of Agenda

Moved B. Esslinger:

That the April 15, 2016, Audit Committee meeting agenda be adopted with the following change:

Change to Orders of the Day

That the Orders of the Day be changed to recess for lunch at 11:30 a.m., to allow members of the Committee to attend the Premiers State of the Province address.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

Absent:

D. Loken, R. Bhatia

1.3

Adoption of Minutes

Moved A. Knack:

That the February 19, 2016, Audit Committee meeting minutes be adopted.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

Absent:

D. Loken, R. Bhatia

1.4

Protocol Items

There were no protocol items.

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate:  6.1, 6.2, 6.3, 6.4 and 6.6.

2.2

Requests to Speak

There were no requests to speak.

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

3.

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

6.

REPORTS

6.1

KPMG - 2015 Audit Findings Report

Items 6.1 and 6.2 were dealt with together.

J. Stetler, KPMG; and S. Padbury, Financial and Corporate Services, made a presentation and answered the Committee's questions.  S. McFadyen, Financial and Corporate Services, answered the Committee's questions.

Moved B. Esslinger:

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

Absent:

D. Loken, R. Bhatia

6.2

City of Edmonton 2015 Consolidated Financial Statements

Items 6.1 and 6.2 were dealt with together.

Moved B. Esslinger:

That Audit Committee recommend to City Council:

That the 2015 City of Edmonton audited consolidated financial statements, as outlined in Attachment 1 of the April 15, 2016, Financial and Corporate Services report CR_3260, be approved.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

Absent:

D. Loken, R. Bhatia

6.3

Neighbourhood Renewal Program Audit

Items 6.3 and 6.4 were dealt with together.

D. Wiun, City Auditor; and A. Laughlin, General Manager, and J. Ward, Integrated Infrastructure Services, made a presentation and answered the Committee's questions. 
L. Cochrane, City Manager; and T. Burge, Chief Financial Officer and General Manager, Financial and Corporate Services, answered the Committee's questions.

Moved A. Knack:

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Persson

Absent:

D. Loken, M. Nickel, R. Bhatia

6.4

Administration Response - Neighbourhood Renewal, Transportation Infrastructure Branch Audit

Items 6.3 and 6.4 were dealt with together.

Moved A. Knack:

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Persson

Absent:

D. Loken, M. Nickel, R. Bhatia

Moved A. Knack:

That Audit Committee recommend to City Council:

That Administration provide a report on a review of the funding currently in place for the Building Great Neighbourhoods program growth work, to include an analysis of the ability of current funding to address recent policy changes around the Complete Streets program and Traffic Safety programs.

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Persson

Absent:

D. Loken, M. Nickel, R. Bhatia

6.5

Office of the City Auditor Recommendation Follow-up Dashboard Report - As at March 31, 2016

Moved B. Esslinger:

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Nickel, M. Persson

Absent:

D. Loken, R. Bhatia

6.6

Office of the City Auditor 2015 Annual Report

D. Wiun, City Auditor, made a presentation and answered the Committee's questions.  L. Cochrane, City Manager, answered the Committee's questions.

Moved M. Persson:

In Favour:

Carried

D. Iveson, B. Esslinger, A. Knack, M. Persson

Absent:

D. Loken, M. Nickel, R. Bhatia

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor D. Iveson asked whether there were any Notices of Motion.  There were none.

10.

ADJOURNMENT

The meeting adjourned at 11:05 a.m.