EXECUTIVE COMMITTEE

MINUTES

November 18, 2009 – RIVER VALLEY ROOM

PRESENT

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, J. Batty, E. Gibbons, D. Iveson, A. Sohi
A. B. Maurer, City Manager
J. Charchun, Office of the City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 3 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 4 2.1. Select Items for Debate 4 2.2. Requests to Speak 4 2.3. Requests for Specific Time on Agenda 5 3. COUNCILLOR INQUIRIES 5 4. STATUS REPORT 5 4.1. Churchill Square ( B. Henderson/K. Leibovici) 5 4.2. Joint Venture Project - South Scona Parking Lot 6 5. REPORTS 6 5.1. Cornerstones - Independent Evaluation and Future Action Plan Terms of Reference 6 5.2. Canadian Commission for UNESCO - Federation of Canadian Municipalities Draft Resolution 7 5.3. Quarterly Update on Current Financial Issues and Economic Trends 8 5.4. Energy Price Volatility Scenarios - Incorporating Volatile Energy Prices and Energy Consumption into Business Plans 8 5.5. Street Oriented Development 9 5.6. Contaminated Gas Station Taskforce Terms of Reference 10 5.7. Aging in Place Progress Report 10 5.8. Update on Province's Review of Assessment and Appeal Process 11 5.9. Detailed Action Plan for Downstream Industrial Cluster 12 5.10. Investors Group Trust Co. Ltd. Tax Refund Request 12 6. RESPONSES TO COUNCILLOR INQUIRIES 13 6.1. Kelly Ramsay Building (B. Henderson) 13 6.2. Renewables and Micro-Generation (D. Iveson) 15 6.3. Downtown Pedway System (J. Batty) 15 6.4. Council Protocol Items (J. Batty) 16 6.5. Communications Activities (S. Mandel) 17 6.6. Extending Military Honours/Commendation Area in Churchill Square (E. Gibbons) 17 7. PRIVATE REPORTS 18 7.1. True Buddha School - Chin Yin Buddhist Society - Local Improvement Charges 18 7.2. Cromdale Hotel Safety and Crime Concerns 19 7.3. Legal Opinion - Tax Refund Request. 19 8. NOTICES OF MOTIONS 20 9. ADJOURNMENT 20	Carried Carried See Minutes See Minutes See Minutes See Minutes None Carried Carried Action Carried Carried Carried Action Action Carried Carried Carried Carried Action Action Action Postponed Action Action Referred Deleted Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 3

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 4

2.1. Select Items for Debate 4

2.2. Requests to Speak 4

2.3. Requests for Specific Time on Agenda 5

3. COUNCILLOR INQUIRIES 5

4. STATUS REPORT 5

4.1. Churchill Square ( B. Henderson/K. Leibovici) 5

4.2. Joint Venture Project - South Scona Parking Lot 6

5. REPORTS 6

5.1. Cornerstones - Independent Evaluation and Future

Action Plan Terms of Reference 6

5.2. Canadian Commission for UNESCO - Federation of

Canadian Municipalities Draft Resolution 7

5.3. Quarterly Update on Current Financial Issues and

Economic Trends 8

5.4. Energy Price Volatility Scenarios - Incorporating

Volatile Energy Prices and Energy Consumption

into Business Plans 8

5.5. Street Oriented Development 9

5.6. Contaminated Gas Station Taskforce Terms of

Reference 10

5.7. Aging in Place Progress Report 10

5.8. Update on Province's Review of Assessment and

Appeal Process 11

5.9. Detailed Action Plan for Downstream Industrial

Cluster 12

5.10. Investors Group Trust Co. Ltd. Tax Refund Request 12

6. RESPONSES TO COUNCILLOR INQUIRIES 13

6.1. Kelly Ramsay Building (B. Henderson) 13

6.2. Renewables and Micro-Generation (D. Iveson) 15

6.3. Downtown Pedway System (J. Batty) 15

6.4. Council Protocol Items (J. Batty) 16

6.5. Communications Activities (S. Mandel) 17

6.6. Extending Military Honours/Commendation Area in

Churchill Square (E. Gibbons) 17

7. PRIVATE REPORTS 18

7.1. True Buddha School - Chin Yin Buddhist Society -

Local Improvement Charges 18

7.2. Cromdale Hotel Safety and Crime Concerns 19

7.3. Legal Opinion - Tax Refund Request. 19

8. NOTICES OF MOTIONS 20

9. ADJOURNMENT 20

Carried

See Minutes

None

Carried

Action

Carried

Action

Carried

Action

Postponed

Action

Referred

Deleted

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

Mayor S. Mandel called the meeting to order at 9:33 a.m.

1.2.

Adoption of Agenda

A. B. Maurer, City Manager, answered the Committee's questions.

Moved K. Krushell:

That the November 18, 2009, Executive Committee meeting agenda be adopted with following changes:

Additions:

5.3. Quarterly Update on Current Financial Issues and Economic Trends

5.8. Update on Province's Review of Assessment and Appeal Process - Impact of Bill 23

6.5. Communications Activities (S. Mandel) - Verbal Update

6.6. Extending Military Honours/Commendation Area in Churchill Square (E. Gibbons)

Deletions:

7.2. Cromdale Hotel Safety and Crime Concerns

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson

Absent:

D. Thiele

1.3.

Adoption of Minutes

Moved K. Krushell:

That the following meeting minutes be adopted:

* October 27, 2009, Special Executive Committee meeting

* October 27/November 9, 2009, Executive Committee meeting

* November 3, 2009, Executive Committee meeting

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson

Absent:

D. Thiele

1.4.

Protocol Items

Delegation from China (S. Mandel)

Mayor S. Mandel welcomed John Doyle, from University of Alberta, Centre for International School of Business, with the delegation from Shanghai Administration Institute, who are in Canada to learn about the Government of Canada.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The Committee selected the following items for debate:

4.1., 5.1., 5.3., 5.4., 5.5., 5.6., 5.8., 5.10., 6.1., 6.2., 6.3., 6.4., 6.5., 6.6., 7.1. and 7.3.

2.2.

Requests to Speak

Moved K. Krushell:

That Executive Committee hear from the following speakers and that the speakers on items 5.10, 6.1. and 6.2. be heard in panels:

5.5. Street Oriented Development

* B. Zubot, Edmonton Federation of Community Leagues

5.10. Investors Group Trust Co. Ltd. Tax Refund Request

* J. Radostits, Radco Group

* G. Lindgren, Director of Real Estate, Sobeys

6.1. Kelly Ramsay Building (B. Henderson)

* B. Halford

* I. O'Donnell

* J. Taylor, Downtown Business Association (to answer questions)

6.2. Renewables and Micro-Generation (D. Iveson)

* R. Harlan

* G. Howell, Howell-Mayhew Engineering

6.3. Downtown Pedway System (J. Batty)

* J. Taylor, Downtown Business Association

* L. Poignant and E. Smith, Downtown Business Association (to answer questions).

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

2.3.

Requests for Specific Time on Agenda

Moved K. Krushell:

That the following items be made time specific:

6.3. Downtown Pedway System (J. Batty) - 2nd item of Business

6.2. Renewables and Micro-Generation (D. Iveson) - 1:30 p.m.

7.1. True Buddha School - Chin Yin Buddhist Society - Local Improvement Charges - 2nd item at 1:30 p.m.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

COUNCILLOR INQUIRIES

None

STATUS REPORT

4.1.

Churchill Square ( B. Henderson/K. Leibovici)

A. B. Maurer, City Manager, answered the Committee's questions.

Moved D. Thiele:

That the revised due date of January 27, 2010, be approved.

Deputy City Manager

Due Date: Jan. 27/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

4.2.

Joint Venture Project - South Scona Parking Lot

Moved K. Krushell:

That the revised due date of February 10, 2010, be approved.

AMPW

Due Date: Feb.10/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

REPORTS

5.1.

Cornerstones - Independent Evaluation and Future Action Plan Terms of Reference

T. J. Loat, Planning and Development Department, made a presentation and answered the Committee's questions.

R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved B. Henderson:

That the Terms of Reference to evaluate the Cornerstones Plan as outlined in Attachment 1 of the October 27, 2009, Planning and Development Department report 2009PHB014, be approved with the following caveats:

1. That any reference to the "Manager of the Housing Branch" be replaced with "City Manager."

2. That the evaluation include investigation of the overall efficiency of the program (including operating and administrative costs).

Planning & Dev.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.2.

Canadian Commission for UNESCO - Federation of Canadian Municipalities Draft Resolution

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the Draft Resolution to the Federation of Canadian Municipalities Board of Directors as presented in Attachment 1 of October 27, 2009, Deputy City Manager’s Office report 2009DCM070, be approved.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.3.

Quarterly Update on Current Financial Issues and Economic Trends

J. Tustian, Deputy City Manager; and C. Warnock, Chief Financial Officer, answered the Committee's questions.

Moved B. Henderson:

That the November 10, 2009, Deputy City Manager's Office report 2009DCM071 be received for information.

Deputy City Manager

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.4.

Energy Price Volatility Scenarios - Incorporating Volatile Energy Prices and Energy Consumption into Business Plans

D. Faber, Deputy City Manager's Office, made a presentation and answered the Committee's questions.

Copies of a document presented by Councillor D. Iveson were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

A. B. Maurer, City Manager, answered the Committee's questions.

Moved D. Thiele:

That the November 18, 2009, Deputy City Manager’s Office report 2009DCM065 be received for information

Deputy City Manager

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.5.

Street Oriented Development

S. Mackie, Planning and Development Department, made a presentation.

B. Zubot, Edmonton Federation of Community Leagues, made a presentation.

S. Mackie and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved S. Mandel:

Street Oriented Development and Zoning Bylaw Amendments

That Administration return to Executive Committee, prior to June 2010, with a report outlining the progress on street oriented development consultation, and include draft amendments to the zoning bylaw.

Planning & Dev.

Due Date: May 19/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.6.

Contaminated Gas Station Taskforce Terms of Reference

G. Jackson, Planning and Development Department, made a presentation and answered the Committee's questions. A. B. Maurer, City Manager; and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved D. Thiele:

Bylaw to Establish the Contaminated Gas Stations Task Force

That Administration prepare a Bylaw to establish the Contaminated Gas Stations Task Force as a Committee of Council, as outlined in Option 1 of the September 24, 2009, Planning and Development Department report 2009PPP037, and return to the January 13, 2009, Executive Committee meeting.

Corporate Svcs./

Planning & Dev.

Due Date: Jan 13/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, D. Thiele

Absent:

B. Henderson

5.7.

Aging in Place Progress Report

Moved K. Krushell:

That the October 27, 2009, Planning and Development Department report 2009PPP018, be received for information.

Planning & Dev.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.8.

Update on Province's Review of Assessment and Appeal Process

D. H. Edey, General Manager, Corporate Services Department; T. Cleveley, Office of the City Clerk; and R. Risling, Planning and Development Department, made presentations and answered the Committee's questions. I. Johnson, Corporate Services Department (Law); and A. B. Maurer, City Manager, answered the Committee's questions.

Moved S. Mandel:

That Executive Committee recommend to the November 30, 2009, City Council Budget meeting:

1. That the Assessment Review Board, Office of the City Clerk, Corporate Services Department, 2010 operating budget be increased by $661,000 (8 FTEs) to meet required legislative changes, with the funding source from Assessment Review Board revenues.

2. That Assessment Review Board, Office of the City Clerk, Corporate Services Department, capital budget be increased by $1.55 million to fund additional space requirements and required changes to the electronic system with funding from the $9.5 million one-time funding available for allocation during the 2010 budget discussions.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina

Opposed:

D. Thiele

Absent:

B. Henderson

5.9.

Detailed Action Plan for Downstream Industrial Cluster

Moved K. Krushell:

That the October 27, 2009, Planning and Development Department report 2009PGM006 be received for information.

Planning & Dev.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.10.

Investors Group Trust Co. Ltd. Tax Refund Request

Moved K. Krushell:

That item 5.10 be made time specific for 3:45 p.m.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson

Absent:

D. Thiele

J. Radostits, Radco Group; and G. Lindgren, Director of Real Estate, Sobeys, made a presentation and answered the Committee's questions.

I. Johnson, Corporate Services Department (Law);

R. Risling and R. G. Klassen, General Manager, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee's questions.

Moved K. Krushell:

That Executive Committee recommend to City Council:

That Investors Group Trust Co. Ltd.’s request for a property tax refund (Tax Roll Account 3747292), in the amount of $100,000 for the 2007 and 2008 tax years be denied.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, D. Thiele

Absent:

B. Henderson

RESPONSES TO COUNCILLOR INQUIRIES

6.1.

Kelly Ramsay Building (B. Henderson)

O. Elgalali, Planning and Development Department, made a presentation.

B. Halford; and I. O'Donnell made presentations and answered the Committee's questions. J. Taylor, Downtown Business Association, answered the Committee's questions.

The Committee met in private at 9:57 a.m., pursuant to sections 24, 25 and 28 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 10:33 a.m.

Moved B. Henderson:

That Executive Committee recommend to City Council:

That the Mayor write a letter asking the Minister of Culture and Community Spirit to designate the Kelly Ramsay building a Provincial Historical Resource under the Historical Resources Act.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

Moved B. Henderson:

1. That Attachment 4 be added to the November 1, 2009, Planning and Development Department report 2009PPP042.

2. That the actions, outlined in Attachment 4 of the November 1, 2009, Planning and Development Department report 2009PPP042, be approved.

3. That Attachment 4 of the November 1, 2009, Planning and Development Department report 2009PPP042 remain private pursuant to sections 24, 25 and 28 of the Freedom of Information and Protection of Privacy Act.

Planning & Dev.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

6.2.

Renewables and Micro-Generation (D. Iveson)

R. Harlan and G. Howell, Howell-Mayhew Engineering, made presentations and answered the Committee's questions.

S. Mackie, Planning and Development Department, answered the Committee's questions.

Moved B. Henderson:

Terms of Reference and Options for an Edmonton Renewable Power Taskforce

That Administration return to Executive Committee with terms of reference and options for an Edmonton renewable power taskforce.

Planning & Dev.

Due Date: Feb. 10/10

2. That Executive Committee recommend to City Council:

That the Mayor write a letter asking the Premier to set up a provincial renewable power taskforce.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

6.3.

Downtown Pedway System (J. Batty)

J. Taylor, Downtown Business Association, made a presentation and answered the Committee's questions.

R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved D. Thiele:

Pedway Network

That Administration work with the Downtown Business Association and other stakeholders to form a Committee to address the pedway network's:

* cleanliness/maintenance

* security

* hours of operation

* signage, way-finding, and new directions, including connections to outside streets

* opportunities to create greater accessibility

* any other related issues

and report back within six months of being established, with recommendations to Executive Committee.

Planning & Dev.

Due Date: To Be Determined

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

6.4.

Council Protocol Items (J. Batty)

Moved K. Krushell:

That the October 5, 2009, Deputy City Manager’s Office report 2009DCM057 be postponed to the February 10, 2010, Executive Committee meeting.

Deputy City Manager

Due Date: Feb. 10/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina

Absent:

B. Henderson, D. Thiele

6.5.

Communications Activities (S. Mandel)

J. Tustian, Deputy City Manager, provided a verbal update and answered the Committee's questions.

Moved B. Henderson:

Communications Activities

That Administration provide a report on Communications Activities to the November 30, 2009, City Council Budget meeting.

Deputy City Manager

Due Date: Nov. 30/2009 City Council Budget

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

6.6.

Extending Military Honours/Commendation Area in Churchill Square (E. Gibbons)

Moved S. Mandel:

Recognition for Edmonton's Military

That Administration work with the Edmonton Salutes Committee on the recognition of Edmonton's military and report back to Executive Committee on the following:

* protocol for moving forward to obtain Military and Federal support

* location options in downtown Edmonton

* funding

* design process

* other related issues.

Deputy City Manager

Due Date: Feb. 10/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

PRIVATE REPORTS

7.1.

True Buddha School - Chin Yin Buddhist Society - Local Improvement Charges

Moved K. Krushell:

That the Committee hear from R. Rosinski, representing Chin Yin Buddhist Society.

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

The Committee met in private at 2:29 p.m., pursuant to sections 16 and 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 2:30 p.m.

A. B. Maurer, City Manager; I. Johnson, Corporate Services Department (Law); D. Melmoth, Asset Management and Public Works Department; R. Risling and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved S. Mandel:

Business Options to Assist the True Buddha School - Chin Yin Buddhist Society

That the November 5, 2009, Planning and Development Department report 2009PAT021 be referred back to Administration to meet with the True Buddha School - Chin Yin Buddhist Society and return to Executive Committee with a report outlining business options to help the True Buddha School - Chin Yin Buddhist Society.

Planning & Dev.

Due Date: Feb. 10/2010

For the Motion:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

7.2.

Cromdale Hotel Safety and Crime Concerns

This item was deleted from the agenda.

7.3.

Legal Opinion - Tax Refund Request.

Moved D. Thiele:

1.That the October 22, 2009, Corporate Services Department report 2009COL020 be received for information.

2.That October 22, 2009, Corporate Services Department report 2009COL020 report remain private pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

For the Motion:

Carried

S. Mandel, T. Caterina, D. Thiele

Absent:

K. Krushell, B. Henderson

NOTICES OF MOTIONS

Mayor S. Mandel asked whether there were any Notices of Motion. There were none.

ADJOURNMENT

The meeting adjourned at 5 p.m.

________________________ ________________________

Chair City Clerk