EXECUTIVE COMMITTEE

MINUTES

January 27, 2010 – RIVER VALLEY ROOM

PRESENT

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, J. Batty, D. Iveson, K. Leibovici, A. Sohi

S. Farbrother, City Manager

A. Giesbrecht, Office of the City Clerk

L. Long, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 2 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1. Select Items for Debate 3 2.2. Requests to Speak 3 2.3. Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 4 3.1. Massage Parlour Regulation (B. Henderson/D. Thiele) 4 4. STATUS REPORT 5 4.1. Responsible Hospitality Edmonton (RHE) Alternate Source of Income 5 5. REPORTS 5 5.1. Employee Recognition and Rewards Program 5 5.2. 2010 School Boards Election Service Agreements 6 5.3. Bylaw 15361 - Assessment Review Boards Bylaw 6 5.4. Procurement Policies - Sustainable, Environmental and Ethical Procurement 7 5.5. Request from the Alberta Hindi Association (Parishad) for Tax Forgiveness 8 5.6. City of Edmonton Public Involvement Policy - Evaluation and Methodology 9 5.7. Special Executive Committee meeting - Agency Interviews March 15, 2010 9 6. RESPONSES TO COUNCILLOR INQUIRIES 9 6.1. Churchill Square (B. Henderson/K. Leibovici) 9 6.2. Location of Public Meetings and Information Sessions (A. Sohi) 10 7. PRIVATE REPORTS 11 7.1. Alternative Revenue Source Update 11 8. NOTICES OF MOTIONS 11 9. ADJOURNMENT 11	Carried Carried See Minutes See Minutes See Minutes See Minutes See Minutes Carried Carried Carried Carried Action Action Carried Carried Action Carried Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 2

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1. Select Items for Debate 3

2.2. Requests to Speak 3

2.3. Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 4

3.1. Massage Parlour Regulation (B. Henderson/D.

Thiele) 4

4. STATUS REPORT 5

4.1. Responsible Hospitality Edmonton (RHE) Alternate

Source of Income 5

5. REPORTS 5

5.1. Employee Recognition and Rewards Program 5

5.2. 2010 School Boards Election Service Agreements 6

5.3. Bylaw 15361 - Assessment Review Boards Bylaw 6

5.4. Procurement Policies - Sustainable, Environmental

and Ethical Procurement 7

5.5. Request from the Alberta Hindi Association

(Parishad) for Tax Forgiveness 8

5.6. City of Edmonton Public Involvement Policy -

Evaluation and Methodology 9

5.7. Special Executive Committee meeting - Agency

Interviews March 15, 2010 9

6. RESPONSES TO COUNCILLOR INQUIRIES 9

6.1. Churchill Square (B. Henderson/K. Leibovici) 9

6.2. Location of Public Meetings and Information

Sessions (A. Sohi) 10

7. PRIVATE REPORTS 11

7.1. Alternative Revenue Source Update 11

8. NOTICES OF MOTIONS 11

9. ADJOURNMENT 11

Carried

See Minutes

Carried

Action

Carried

Action

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

Mayor S. Mandel called the meeting to order at 9:32 a.m.

1.2.

Adoption of Agenda

Moved D. Thiele:

That the January 27, 2010, Executive Committee meeting agenda be adopted with the addition of the following item:

5.7. Special Executive Committee Meeting - Agency Interviews March 15, 2010

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

1.3.

Adoption of Minutes

Moved K. Krushell:

That the January 13, 2010, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

1.4.

Protocol Items

Our Lady of Mount Carmel School (S. Mandel)

On behalf of Executive Committee, Mayor S. Mandel welcomed students from Our Lady of Mount Carmel School and their teacher, Ms. Rozyski.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The Committee selected the following items for debate:

4.1., 5.4., 5.5., 5.6., 6.1. and 6.2.

2.2.

Requests to Speak

Moved D. Thiele:

That Executive Committee hear from the following speakers in panels:

5.4. Procurement Policies - Sustainable, Environmental and Ethical Procurement

*M. McCormack, Make Poverty History

*Valantina Amalraj

6.1. Churchill Square (B. Henderson/K. Leibovici)

*R. Grozic, 3 Bananas on Churchill Square

*A. Asaf

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

2.3.

Requests for Specific Time on Agenda

Moved D. Thiele:

That the following item be made time specific:

6.1. Churchill Square (B. Henderson/K. Leibovici) – 2^nd Item of Business

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

COUNCILLOR INQUIRIES

3.1.

Massage Parlour Regulation (B. Henderson/D. Thiele)

The criminal code defines a common bawdy-house as a premises being used for the purposes of prostitution. Please return to Executive Committee with answers to the following questions.

Given that there are apparently certain massage establishments in the City where the services advertised and provided include those of a sexual nature:

1. Is it possible to create a distinct use class for such massage parlours, distinct from therapeutic massage and other like health related services, which would allow the City more closely to govern the location of these establishments (for example, distance from schools, daycares, residential neighbourhoods)? What would be the legal implications of recognizing such a use class?

2. How effective would creating a distinct use class be in better managing this type of massage business? What would be the pros and cons?

3. What use class (or classes) under the current zoning bylaw do massage parlours fall into?

4. What other tools does the City have available to regulate this type of massage business?

5. Given the City's commitment to reviewing the massage practitioners bylaw, what are the current plans for that review?

6. What mechanisms does the City have in place to ensure the safety of both the workers in these establishments and the neighbours?

7. What is the current status of the provincial review by the Health Professions Board on the massage practitioner designation?

8. What other mechanisms could be explored to regulate this type of massage business more effectively to ensure that they are safe, do not promote illegal activity and that they do not clash with their surrounding neighbourhoods?

Planning & Dev.

Due Date: Apr. 21/2010

STATUS REPORT

4.1.

Responsible Hospitality Edmonton (RHE) Alternate Source of Income

H. Crone, Deputy City Manager's Office, answered the Committee's questions.

Moved D. Thiele:

That the revised due date of May 19, 2010, be approved.

Deputy City Manager

Due Date: May 19/2010

In Favour:

Carried

S. Mandel, T. Caterina, B. Henderson, D. Thiele

Absent:

K. Krushell

REPORTS

5.1.

Employee Recognition and Rewards Program

Moved K. Krushell:

That the January 5, 2010, Corporate Services Department report 2010COH001 be received for information.

Corporate Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

5.2.

2010 School Boards Election Service Agreements

Moved K. Krushell:

That Agreements with the Edmonton School District No. 7 and the Edmonton Catholic Separate School District No. 7, for the conduct of the 2010 election of trustees, as outlined in Attachment 1 of the December 29, 2009, Corporate Services Department report 2010COC004, be approved.

Corporate Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

5.3.

Bylaw 15361 - Assessment Review Boards Bylaw

Moved K. Krushell:

That Executive Committee recommend to City Council:

1. That appointment to Assessment Review Boards be exempt from section 8 of City Policy C478, Process for Appointments and Re-appointments of Members to City of Edmonton Quasi-Judicial Boards.

2. That appointment to the Assessment Review Board Administrative Committee be exempt from City Policy C475A, Civic Agencies Appointments.

3. That the Assessment Review Board Administrative Committee be exempt from City Policy C476C, Civic Agencies Reporting.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

5.4.

Procurement Policies - Sustainable, Environmental and Ethical Procurement

D. Lajeunesse, Corporate Services Department, made a presentation and answered the Committee's questions.

V. Amalraj; and M. McCormak, Make Poverty History, made presentations and answered the Committee's questions.

Copies of a handout provided by M. McCormak, Make Poverty History, were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

D. Lajeunesse and D. H. Edey, General Manager, Corporate Services Department, answered the Committee's questions.

Moved B. Henderson:

That Executive Committee recommend to City Council:

That Policy C556 Sustainable Purchasing, as outlined in Attachment 1 of the December 31, 2009, Corporate Services Department report 2009COP031, be approved.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

Moved D. Thiele:

Policy C556 Sustainable Purchasing Annual Update

That Administration provide an annual update, on the implementation of the policy to Executive Committee, subject to approval of Policy C556 by Council.

Corporate Svcs.

Due Date:
1^st meeting in Feb. /2011

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

5.5.

Request from the Alberta Hindi Association (Parishad) for Tax Forgiveness

R. Risling, Planning and Development Department, made a presentation and answered the Committee's questions.
R. G. Klassen, General Manager, Planning and Development Department; and I. Johnson, Corporate Services Department (Law), answered the Committee's questions.

Moved B. Henderson:

That Executive Committee recommend to City Council:

That the Alberta Hindi Association property located at #102, 3907 - 97 Street, NW, Edmonton (Tax Roll Account 4232872), receive forgiveness of the 2008 and 2009 municipal tax portion and all penalties on the account for the period of time Alberta Hindi Association (Parishad) owned the property.

In Favour:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

5.6.

City of Edmonton Public Involvement Policy - Evaluation and Methodology

H. Crone and A. Turner, Deputy City Manager's Office, answered the Committee's questions.

Moved B. Henderson:

That the January 4, 2010, Deputy City Manager’s Office report 2010DCM001 be received for information.

Deputy City Manager

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

5.7.

Special Executive Committee meeting - Agency Interviews March 15, 2010

Moved K. Krushell:

That a Special Executive Committee meeting on March 15, 2010, from 3 p.m. to 5:30 p.m. in the Mayor’s Boardroom, for Agency interviews, be approved.

Corporate Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

RESPONSES TO COUNCILLOR INQUIRIES

6.1.

Churchill Square (B. Henderson/K. Leibovici)

R. Grozic, 3 Bananas on Churchill Square, made a presentation and answered the Committee's questions.

J. Tustian, Deputy City Manager; C. Ward, Capital Construction Department; and S. Farbrother, City Manager, answered the Committee’s questions.

Moved S. Mandel:

Churchill Square Information Update

That Administration provide a report to the March 3, 2010, Executive Committee meeting, with the following:

1. More innovative model for animating the square in consultation with the Downtown Business Association, Downtown Edmonton Community League and Arts Council.

2. Amount being spent by all groups for a band shell.

3. Outline of issues/regulations that limit use of the square, for example, the Parks Bylaw.

4. Time frame for the redevelopment of the store into a crafts/arts/music/city and aboriginal venue.

5. Costs of operating, including maintenance for Churchill Square.

Deputy City Manager

Due Date: Mar. 3/2010

In Favour:

Carried

S. Mandel, K. Krushell, T. Caterina, B. Henderson,
D. Thiele

6.2.

Location of Public Meetings and Information Sessions (A. Sohi)

S. Mackie and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

Moved D. Thiele:

That the December 8, 2009, Planning and Development Department report 2010PCP003 be received for information.

Planning & Dev.

In Favour:

Carried

K. Krushell, B. Henderson, D. Thiele

Absent:

S. Mandel, T. Caterina

PRIVATE REPORTS

7.1.

Alternative Revenue Source Update

Moved K. Krushell:

That Executive Committee recommend to City Council:

1. That a Recreational Arenas Reserve account be established in accordance with City Policy Reserve and Equity Accounts C217B.

2. That the January 2, 2010, Finance and Treasury Department report 2010FTF001 remain private pursuant to sections 16, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

S. Mandel, K. Krushell, B. Henderson, D. Thiele

Absent:

T. Caterina

NOTICES OF MOTIONS

Councillor K. Krushell asked whether there were any Notices of Motion. There were none.

ADJOURNMENT

The meeting adjourned at 12:07 p.m.

______________________ ______________________

Chair City Clerk