EXECUTIVE COMMITTEE

 

MINUTES


March 17, 2010  –  RIVER VALLEY ROOM

 

 

PRESENT

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

ABSENT

None

ALSO IN ATTENDANCE

Councillors A. Sohi, B. Anderson, D. Iveson, K. Leibovici
A. Giesbrecht, Office of the City Clerk
N. Rajan, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            2

1.3.       Adoption of Minutes - March 3, 2010                                              2

1.4.       Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              3

2.1.       Select Items for Debate                                                                      3

2.2.       Requests to Speak                                                                              3

2.3.       Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

3.1.       Upzonings Approved for the Downtown (D. Thiele)                  3

3.2.       Consulting Services (K. Krushell)                                                   4

4.          STATUS REPORT                                                                                4

4.1.       Business Revitalization Zone - Five Years                                   4

4.2.       Group and Limited Group Home Regulations                             5

4.3.       Council Initiatives (K. Leibovici)                                                      5

4.4.       Detailed Response on the Total Spend, Role,

             Structure and Processes of Communications

             Activities                                                                                                 5

4.5.       Edmonton's Alcohol Sales Stores (K. Leibovici)                        6

4.6.       Green Building Strategy                                                                    6

4.7.       Tax Revenue from the Investments in the Façade

             Program                                                                                                  6

4.8.       Funding Mechanisms for the Development Fund                      6

4.9.       Building and Development Permit Applications and

             Inspections                                                                                            7

4.10.     Impact of Alberta Building Code Changes                                   7

4.11.     Business Options to Assist the True Buddha School

             – Chin Yin Buddhist Society                                                             7

4.12.     Security in the Square                                                                       7

5.          REPORTS                                                                                              8

5.1.       Debt Financing Costs                                                                        8

5.2.       Innovative Housing Projects                                                            8

5.3.       2009 Retroactive Municipal Tax Refunds Under

             Policy C543                                                                                            9

5.4.       Edmonton Arts Council - Public Art Master Plan

             Implementation - Private Sector Participation

             City Policy C546                                                                                   9

5.5.       POSSE Strategic Partnership Agreement                                     9

5.6.       Legal Costs                                                                                         10

5.7.       Citizen Satisfaction Surveys – Additional

             Information                                                                                          10

5.8.       Council Protocol Office                                                                   10

5.9.       Remuneration for Quasi-Judicial Boards                                   11

6.          PRIVATE REPORTS                                                                         11

6.1.       Edmonton Economic Development Corporation -

             Shareholder Governance                                                                11

7.          NOTICES OF MOTIONS                                                                    11

8.          ADJOURNMENT                                                                                11

 

 

 

 

Carried

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See Minutes

 

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None

None

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See Minutes

 

Carried

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Carried

 

 

Action

Carried

Carried

 

Carried

Carried

 

Carried

Carried

 

Carried

Carried

 

Carried

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Carried

 

 

Action

Carried

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Action

Carried

Referred

 

 

Referred

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

 

1.1.

Call to Order

 

 

 

Mayor S. Mandel called the meeting to order at 9:35 a.m.

 

 

 

 

 

1.2.

Adoption of Agenda

 

 

Moved K. Krushell:

 

 

 

That the March 17, 2010, Executive Committee meeting agenda be adopted with the addition of the following:

*5.9. Remuneration for Quasi-Judicial Boards

*6.1. Edmonton Economic Development Corporation Shareholder Governance - Private

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

1.3.

Adoption of Minutes - March 3, 2010

 

 

Moved K. Krushell:

 

 

 

That the March 3, 2010, Executive Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

1.4.

Protocol Items

 

 

City Hall School (S. Mandel)

 

 

 

On behalf of Executive Committee, Mayor S. Mandel welcomed the City Hall School students from Montrose School, and their teacher Mr. MacTaggart.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

 

 

 

 

The Committee selected the following items for debate: 5.1., 5.2., 5.4., 5.5., 5.7., 5.8., 5.9. and 6.1.

 

 

 

 

 

2.2.

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3.

Requests for Specific Time on Agenda

 

 

 

There were no requests for time specific.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

3.1.

Upzonings Approved for the Downtown (D. Thiele)

 

 

 

During my years on Council, there has been significant growth particularly in or near the downtown.  I have a few questions in regard to the upzonings that have been approved.

1. Could Administration supply a list of properties that have been "upzoned" in the downtown and significant changes elsewhere in the city.  Please include Council approval dates.

2. Please include the properties that have started, been completed and those that are still waiting for construction.

3. Is the City able to place time limits (on a DC2) or other upzoning (for instance two years to start construction or lose the upzoning)?

4. Please provide electronic/digital (3D) maps so that Council may have a sense of what downtown would look like when all approvals are constructed.

Planning & Dev.

 

 

Due Date:    Jun. 16, 2010

 

 

 

 

 

3.2.

Consulting Services (K. Krushell)

 

 

 

The City Auditor's review of consulting services noted a number of incidents where a consultant and/or consulting company was engaged repeatedly.  I ask the City Manager to provide a report identifying all consultants who have been engaged on multiple occasions to provide management consulting and related services over the past five years.  The report should include as a minimum:

- The consultant/consulting company name (if the consultant name has changed by virtue of purchase or merger with another company, then group them accordingly).

- A brief (1 sentence) description of each of the services received.

- The periods of engagement and Business Unit involved.

- Value of each contract and total value of all contracts for each consultant/consulting company.

Corporate Svcs.

 

Due Date:    Jun. 16, 2010

 

 

 

 

 

4.

STATUS REPORT

4.1.

Business Revitalization Zone - Five Years

 

 

Moved K. Krushell:

 

 

 

That the revised due date of April 7, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Apr. 7, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.2.

Group and Limited Group Home Regulations

 

 

Moved K. Krushell:

 

 

 

That the revised due date of April 7, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Apr. 7, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.3.

Council Initiatives (K. Leibovici)

 

 

Moved K. Krushell:

 

 

 

That the revised due date of April 21, 2010, be approved.

 

Deputy City Manager

 

Due Date:     Apr. 21, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.4.

Detailed Response on the Total Spend, Role, Structure and Processes of Communications Activities

 

 

Moved K. Krushell:

 

 

 

That the revised due date of May 5, 2010, be approved.

 

Deputy City Manager

 

Due Date:     May 5, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.5.

Edmonton's Alcohol Sales Stores (K. Leibovici)

 

 

Moved K. Krushell:

 

 

 

That the revised due date of April 21, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Apr. 21, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.6.

Green Building Strategy

 

 

Moved K. Krushell:

 

 

 

That the revised due date of April 21, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Apr. 21, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.7.

Tax Revenue from the Investments in the Façade Program

 

 

Moved K. Krushell:

 

 

 

That the revised due date of June 16, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Jun. 16, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.8.

Funding Mechanisms for the Development Fund

 

 

Moved K. Krushell:

 

 

 

That the revised due date of June 16, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Jun. 16, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.9.

Building and Development Permit Applications and Inspections

 

 

Moved K. Krushell:

 

 

 

That the revised due date of June 16, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Jun. 16, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.10.

Impact of Alberta Building Code Changes

 

 

Moved K. Krushell:

 

 

 

That the revised due date of June 16, 2010, be approved.

 

Planning & Dev.

 

Due Date:      Jun. 16, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.11.

Business Options to Assist the True Buddha School – Chin Yin Buddhist Society

 

 

Moved K. Krushell:

 

 

 

That the revised due date of September 8, 2010, be approved.

 

Planning & Dev.

 

Due Date:     Sep. 8, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.12.

Security in the Square

 

 

Moved K. Krushell:

 

 

 

That the revised due date of June 2, 2010, be approved.

 

Deputy City Manager

 

Due Date:      Jun. 2, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.

REPORTS

5.1.

Debt Financing Costs

 

 

 

C. Warnock, Chief Financial Officer and Treasurer, and C. Engelking, Finance and Treasury Department, made a presentation and answered the Committee's questions.  S. Farbrother, City Manager; and I. Johnson, Corporate Services Department (Law), answered the Committee's questions.

 

 

Moved D. Thiele:

 

 

 

That the March 4, 2010, Finance and Treasury Department report 2010FTF020 be received for information.

Finance & Treas.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.2.

Innovative Housing Projects

 

 

 

S. Mackie and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the February 23, 2010, Planning and Development Department report 2010PCP009 be received for information.

Planning & Dev.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.3.

2009 Retroactive Municipal Tax Refunds Under Policy C543

 

 

Moved K. Krushell:

 

 

 

That Executive Committee recommend to City Council:

That the tax refunds as listed on Attachment 1 of the February 22, 2010, Planning and Development Department report 2010PAT005, be approved for the specified tax roll accounts.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.4.

Edmonton Arts Council - Public Art Master Plan Implementation - Private Sector Participation City Policy C546

 

 

 

P. Ohm, Planning and Development Department, made a presentation and answered the Committee's questions.  R. G. Klassen, General Manager, S. Mackie, B. Van Sickle, and O. Elgalali, Planning and Development Department, answered the Committee's questions.

J. Mahon, Edmonton Arts Council, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

Percent for Art Policy C458B - Funding Distribution

 

That Administration work with the Edmonton Arts Council and return with the original 1% for art policy C458B, with an update on the implementation of this policy and how money could be redistributed between the projects itself and public art in other locations.

 

Planning & Dev.

 

Due Date:      Jun. 16, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.5.

POSSE Strategic Partnership Agreement

 

 

 

D. H. Edey, General Manager, and S. Gordon, Corporate Services Department, answered the Committee's questions.

 

 

Moved K. Krushell:

 

 

 

That the Strategic Partnership Agreement with Computronix (Canada) Ltd. from April 15, 2010, until April 15, 2013, for information technology services for the POSSE platform for a maximum expenditure of $5.7 million (excluding GST) over the three year term, be approved.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.6.

Legal Costs

 

 

Moved K. Krushell:

 

 

 

That the February 19, 2010, Corporate Services report 2010COL002 be received for information.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.7.

Citizen Satisfaction Surveys – Additional Information

 

 

 

J. Darrah and M. Debrinski, Finance and Treasury Department; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

 

 

 

 

Moved S. Mandel:

 

 

 

Coordination of Citizen Satisfaction Surveys

 

That the City Manager review the City’s customer/citizen survey interaction and report back to Executive Committee with suggestions on how to better integrate and coordinate these surveys.

City Manager

Finance & Treas.

 

Due Date:      Sep. 8, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.8.

Council Protocol Office

 

 

 

J. Tustian, Deputy City Manager, answered the Committee's questions.

 

 

Moved K. Krushell:

 

 

 

That the February 26, 2010, Deputy City Manager's Office report 2010DCM004 be received for information.

 

Deputy City Manager

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.9.

Remuneration for Quasi-Judicial Boards

 

 

 

D. H. Edey, General Manager, and T. Cleveley, Corporate Services Department, answered the Committee's questions.

 

Councillors K. Krushell and B. Henderson referred this item to City Council without a Committee recommendation.

 

 

 

 

 

6.

PRIVATE REPORTS

6.1.

Edmonton Economic Development Corporation - Shareholder Governance

 

 

 

Councillors K. Krushell and B. Henderson referred this item to City Council without a Committee recommendation.

 

 

 

 

 

7.

NOTICES OF MOTIONS

 

 

Mayor S. Mandel asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 11:55 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk