EXECUTIVE COMMITTEE

 

MINUTES


June 30, 2010  –  Council Chambers

 

 

PRESENT

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

ABSENT

None

ALSO IN ATTENDANCE

Councillors B. Anderson, E. Gibbons, J. Batty, K. Leibovici
S. Farbrother, City Manager
A. Sinclair, City Clerk
N. Rajan, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1.       Call to Order                                                                                          2

1.2.       Adoption of Agenda                                                                            2

1.3.       Adoption of Minutes                                                                           3

1.4.       Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              3

2.1.       Select Items for Debate                                                                      3

2.2.       Requests to Speak                                                                              3

2.3.       Requests for Specific Time on Agenda                                         4

3.          COUNCILLOR INQUIRIES                                                                 4

3.1.       104 Street Patios (B. Henderson)                                                    4

3.2.       Facade Improvement Program (K. Leibovici)                              5

3.3.       Transfer of Lands for School Boards (K.

             Leibovici/L. Sloan)                                                                               5

3.4.       Support to Post Secondary Institutions (K.

             Leibovici/J. Batty)                                                                                6

4.          STATUS REPORT                                                                                6

4.1.       Working with Edmonton Based Financial Institutions              6

4.2.       Metropolis - A New Winter Festival (Proposal)                            6

5.          REPORTS                                                                                              7

5.1.       Festival of Ideas 2010                                                                         7

5.2.       Activity Report - City of Edmonton Non-Profit

             Housing Corporation - 2009                                                              7

5.3.       Leveraging Technical Expertise Locally - Update                      7

5.4.       Churchill Square Development Options                                       8

5.5.       Recognition for Edmonton's Military                                             8

5.6.       Notice of Intention to Designate - Buttercup Farm

             House as a Municipal Historic Resource                                      9

5.7.       Consulting Services Review Process - Governance

             Model                                                                                                       9

5.8.       Council Initiatives                                                                                9

5.9.       Tri-partite License Agreement with Boyle Street

             Community League                                                                           10

6.          RESPONSES TO COUNCILLOR INQUIRIES                              10

6.1.       Smart Card Solutions - Civic Smart Card (S.

             Mandel)                                                                                                 10

6.2.       Statute of Limitations on Rezoning Approvals (K.

             Leibovici)                                                                                             11

6.3.       Management Consulting and Related Services -

             Multiple Engagements (K. Krushell)                                             11

6.4.       Upzoning Approved for the Downtown (D. Thiele)                  12

7.          PRIVATE REPORTS                                                                         12

7.1.       Edmonton Police Service Senior Officers’

             Association - Tentative Agreement Ratification                        12

8.          NOTICES OF MOTIONS                                                                    13

9.          ADJOURNMENT                                                                                13

 

 

 

 

Carried

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Action

Action

 

Carried

 

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Information

 

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None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

 

 

 

Mayor S. Mandel called the meeting to order at 9:32 a.m.

 

 

 

 

 

1.2.

Adoption of Agenda

 

 

Moved K. Krushell:

 

 

 

That the June 30, 2010, Executive Committee meeting agenda be adopted with the following changes:

Additions:

*5.8   Council Initiatives

*5.9   Tri-partite License Agreement with Boyle Street Community League

*7.1.   Edmonton Police Service Senior Officers' Association - Tentative Agreement Ratification - Private

Replacement Pages

*5.4    Churchill Square Development Options

            Pages 35 - 41 of item 5.4.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

1.3.

Adoption of Minutes

 

 

Moved D. Thiele:

 

 

 

That the June 16, 2010, Executive Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

1.4.

Protocol Items

 

 

Councillor K. Krushell's 20th Wedding Anniversary (S. Mandel)

 

 

 

On behalf of Executive Committee, Mayor S. Mandel congratulated Councillor K. Krushell on her 20th wedding anniversary.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

 

 

 

The following items were selected for debate: 5.3, 5.4, 5.5, 5.7, 5.8, 5.9, 6.1, 6.2 and 6.4.

 

 

 

 

 

2.2.

Requests to Speak

 

 

Moved B. Henderson:

 

 

 

That Executive Committee hear from the following speakers in panels:

*5.3    Leveraging technical Expertise Locally - Update

           1.  G. Kliza, Hybrid Forge

 

*5.9    Tri-partite License Agreement with Boyle Street                        Community League

           1.  T. Choy, President, Boyle Street Community
                 League

           2.  C. Dorsey, Vice-P resident, Boyle Street
                 Community League

           3.  J. Cloutier, Inner City Youth Development
                 Association

           4.  A. Dalgetty, Inner City Youth Development
                Association

           5.  A. Bolstad, Edmonton Federation of Community
                Leagues

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

2.3.

Requests for Specific Time on Agenda

 

 

Moved B. Henderson:

 

 

 

That the following item be made time specific as the second item of business:

   5.3.  Leveraging Technical Expertise Locally - Update

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

3.

COUNCILLOR INQUIRIES

3.1.

104 Street Patios (B. Henderson)

 

 

 

For the past two years, the 104th Street merchants have arranged for the street closure to continue after the market on Saturday allowing them to have Al Fresco, an evening event on the street.  This also allows the restaurants and coffee shops on the street to expand their patios onto the street and sidewalk.  Please return to Executive Committee with a report on the following:

1.  The possibility of continuing the street closure into the early evening every Saturday during the summer, allowing restaurants and coffee shops to use the space for outdoor patios.

2.  What interest there would be among the owners of those establishments to do so?

3.  What other obstacles there may be in terms of permits both municipal and provincial and how these could be overcome?

 

Transportation

 

Due Date:     Nov. 2010

 

 

 

 

 

3.2.

Facade Improvement Program (K. Leibovici)

 

 

 

Currently there are businesses who are not eligible to apply for the Facade Improvement Program due to their setbacks.  Can Administration provide the following:

1.  What are the criteria used to determine the eligibility for the Facade Improvement Program?

2.  How do the setbacks and the type of land uses influence the decision in determining the eligibility for the Facade Improvement?

3.  How many buildings in each Business Revitalization Zone are currently excluded from application to the Facade Improvement Program?  Please differentiate between individual buildings and shopping malls.

4.  Is there any discretion in providing funds to the businesses who do not currently meet the setback requirements?

 

Planning & Dev.

 

Due Date:     Nov. 2010

 

 

 

 

 

3.3.

Transfer of Lands for School Boards (K. Leibovici/L. Sloan)

 

 

 

That Administration return to Executive Committee with the following information:

1.  The City's ability to deny a request by a School Board for the transfer of lands for school purposes.

2.  The possibility of applying a limit on the length of time a School Board can retain a site for a potential future school.

3.  The possibility of creating a land use zone that would include opportunities for school uses and other uses appropriate to a school site in the event a school is not required and the site is surplused.

4.  The process by which the City could claim the School Board's allocation for critical civic infrastructure or environment preservation.

 

Corporate Svcs.

 

Planning & Dev.

 

Due Date:     Nov. 2010

 

 

 

 

 

3.4.

Support to Post Secondary Institutions (K. Leibovici/J. Batty)

 

 

 

The Downtown Plan acknowledges the importance of the knowledge economy and students.  Can Administration provide information on how we, as a Corporation, provide support and promote students and post secondary institutions in Edmonton.

1.  Does the City have a program in place to provide opportunities for research, internships and other types of exchange experiences? If yes, outline the process and in which departments?

2.  What other opportunities exist for exchanges between post secondary institutions’ staff, students and the City?

3.  Are there best practices in other cities that have a concentration of post secondary institutions in their downtown?

4.  What is the current process for establishing exchange opportunities for City staff, students and post secondary institution staff?

 

Corporate Svcs.

 

Deputy City Manager

 

Due Date:     Nov. 2010

 

 

 

 

 

4.

STATUS REPORT

4.1.

Working with Edmonton Based Financial Institutions

 

 

Moved T. Caterina:

 

 

 

That the revised due date of September 8, 2010, be approved.

 

Finance & Treas.

 

Due Date:     Sep. 8, 2010

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

4.2.

Metropolis - A New Winter Festival (Proposal)

 

 

Moved T. Caterina:

 

 

 

That the revised due date of February 2011, be approved.

 

Deputy City Manager

 

Due Date:    Feb. 2011

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.

REPORTS

5.1.

Festival of Ideas 2010

 

 

Moved T. Caterina:

 

 

 

That the June 21, 2010, Office of the City Manager report 2010CMO009 be received for information.

 

City Manager

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.2.

Activity Report - City of Edmonton Non-Profit Housing Corporation - 2009

 

 

Moved T. Caterina:

 

 

 

That the April 15, 2010, City of Edmonton Non-Profit Housing Corporation report 2009CANP01 be received for information.

 

Non-Profit Housing Corporation

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.3.

Leveraging Technical Expertise Locally - Update

 

 

 

D. Faber, Deputy City Manager's Office, made a presentation.

G. Kliza, Hybrid Forge, made a presentation and answered the Committee's questions.

D. Faber, Deputy City Manager's Office; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That Administration continue to work with TEC Edmonton, as outlined in the June 1, 2010, Deputy City Manager’s Office report 2010DCM035, to:

1.  Incorporate Leveraging Technical Expertise Locally approach within TEC Edmonton and City of Edmonton.

2.  Communicate the successes and lessons learned of the pilot project with other institutions.

3.  Evaluate partnering options with other orders of government.

 

Deputy City Manager

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.4.

Churchill Square Development Options

 

 

 

J. Tustian, Deputy City Manager, made a presentation and answered the Committee's questions.  C. Ward, Capital Construction Department; L. Cochrane, General Manager, Community Services Department; and R. Marchak, Deputy City Manager's Office, answered the Committee's questions.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

Churchill Square – 102A Avenue Status Report

That Administration provide a status report to Executive Committee in January 2011 on the development in Churchill Square including 102A Avenue.

 

Deputy City Manager

 

Due Date:     Jan. 2011

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.5.

Recognition for Edmonton's Military

 

 

 

A. Sinclair, City Clerk, answered the Committee's questions.

 

 

 

 

 

 

 

 

 

 

Moved S. Mandel:

 

 

 

That the Mayor and Councillor E. Gibbons work with Administration and the Edmonton Salutes Committee to form a fund raising committee for the purposes of the recognition of Edmonton's Mlitary.

 

Mayor  

Councillor E. Gibbons     

 

AMPW

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.6.

Notice of Intention to Designate - Buttercup Farm House as a Municipal Historic Resource

 

 

Moved T. Caterina:

 

 

 

That Executive Committee recommend to City Council:

1.  That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment 1 of the June 30, 2010, Planning and Development Department report 2010PPP116, be served on the owner of the property occupied by the Buttercup Farm House, located at 11243 – 58 Street NW, in accordance with Section 26 of the Historical Resources Act RSA 2000.

2.  That the funding of $16,000 for this project be provided from the Heritage Reserve Fund.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.7.

Consulting Services Review Process - Governance Model

 

 

 

D. Lajeunesse and D. H. Edey, General Manager, Corporate Services Department; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

 

 

 

 

Moved K. Krushell:

 

 

 

That the June 8, 2010, Corporate Services Department report 2010COP004 be received for information.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

 

5.8.

Council Initiatives

 

 

 

J. Tustian, Deputy City Manager; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

 

 

 

 

Moved K. Krushell:

 

 

 

That the May 19, 2010, Executive Committee Report 1 and the May 4, 2010, Deputy City Manager’s Office report 2010DCM028 be received for information.

 

Deputy City Manager

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

5.9.

Tri-partite License Agreement with Boyle Street Community League

 

 

 

W. Trocenko, Planning and Development Department, made a presentation.

 

 

 

 

 

 

Moved K. Krushell:

 

 

 

That Executive Committee hear from J. Baker, General Manager, YMCA.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

 

 

 

T. Choy, President, and C. Dorsey, Vice-President, Boyle Street Community League; J. Cloutier and A. Dalgetty, Inner City Youth Developement Association; A. Bolstad, Edmonton Federation of Community Leagues; and J. Baker, General Manager, YMCA, made presentations and answered the Committee's questions.

 

 

 

 

 

 

 

W. Trocenko and S. Mackie, Planning and Development Department and A. Sinclair, City Clerk, answered the Committee's questions.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

That Executive Committee recommend to City Council:

That the Tri-partite License Agreement, which was initially entered into on May 4, 2001, and subsequently renewed on June 7, 2004, and again on January 29, 2010, pursuant to Article 6(a) of the license agreement, between the City of Edmonton, Boyle Street Community League and the Edmonton Federation of Community Leagues, be terminated.

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

6.

RESPONSES TO COUNCILLOR INQUIRIES

6.1.

Smart Card Solutions - Civic Smart Card (S. Mandel)

 

 

 

D. H. Edey, General Manager, and C. Moore, Corporate Services Department; S. Farbrother, City Manager; and P. Waisman, Transportation Department, answered the Committee's questions.

 

 

 

 

 

 

Moved D. Thiele:

 

 

 

That the May 3, 2010, Corporate Services Department report 2010COT004 be received for information. 

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, T. Caterina, B. Henderson, D. Thiele

 

 

Absent:

 

 

 

K. Krushell

 

6.2.

Statute of Limitations on Rezoning Approvals (K. Leibovici)

 

 

 

Items 6.2. and 6.4. were dealt with together.

 

S. Mackie, Planning and Development Department; J. Johnson, Corporate Services Department (Law); A. Sinclair, City Clerk; and S. Farbrother, City Manager, answered the Committee's questions.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

That the June 10, 2010, Corporate Services Department report 2010COL004 be received for information.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, T. Caterina, B. Henderson, D. Thiele

 

 

Absent:

 

 

 

K. Krushell

 

6.3.

Management Consulting and Related Services - Multiple Engagements (K. Krushell)

 

 

Moved T. Caterina:

 

 

 

That the June 30, 2010, Corporate Services Department report 2010COP005 be received for information.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

6.4.

Upzoning Approved for the Downtown (D. Thiele)

 

 

 

Items 6.2 and 6.4. were dealt with together.

 

 

 

 

 

 

Moved B. Henderson:

 

 

 

That the June 16, 2010, Planning and Development Department report 2010PCP032 be received for information.

 

Planning & Dev.

 

 

 

In Favour:

Carried

 

 

S. Mandel, T. Caterina, B. Henderson, D. Thiele

 

 

Absent:

 

 

 

K. Krushell

 

7.

PRIVATE REPORTS

7.1.

Edmonton Police Service Senior Officers’ Association - Tentative Agreement Ratification

 

 

Moved T. Caterina:

 

 

 

1.  That the recommended settlement between the City of Edmonton and the Edmonton Police Service Senior Officers’ Association as per Attachment 1 of the June 30, 2010, Corporate Services Department report 2010COH102, be approved.

2.  That the June 30, 2010, Corporate Services Department report 2010COH102 remain private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

3.  That during the term of the Collective Agreement, those persons who have been authorized to enter into and execute ancillary agreements regarding clarification and interpretation of the collective agreement, negotiate minor modifications to contractual provisions which do not have substantial financial impacts.

 

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

S. Mandel, K. Krushell, T. Caterina, B. Henderson, D. Thiele

 

8.

NOTICES OF MOTIONS

 

 

Mayor S. Mandel asked whether there were any Notices of Motions.  There were none.

 

 

 

 

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 2:33 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk