EXECUTIVE COMMITTEE

MINUTES

February 9, 2011 – River Valley Room

PRESENT

S. Mandel, A. Sohi, D. Iveson, E. Gibbons

ABSENT

J. Batty

ALSO IN ATTENDANCE

B. Anderson, L. Sloan, T. Caterina
S. Farbrother, City Manager
A. Sinclair, City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 2 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1. Select Items for Debate 3 2.2. Requests to Speak 3 2.3. Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5.1. Policy C556 Sustainable Purchasing Annual Update 4 5.2. Surveys Ranking Municipalities (K. Leibovici) 4 5.3. Seniors Zone (S. Mandel) 5 5.4. Coordination of the Citizen Satisfaction Surveys 5 4. REPORTS 5 6.1. Metropolis - A New Winter Festival 5 6.2. Working with the Edmonton Based Financial Institutions 6 6.3. Impact of Alberta Building Code Changes 7 6.4. Advertising Strategy for Funding Available to Support Public Art in Public Places 7 6.5. Boyle Renaissance Development Association Master Agreement 7 6.6. Responsible Hospitality Edmonton Service Package Work Plan - Jasper Avenue Entertainment Working Group Implementation Plan 8 6.7. McDougall United Church - Request for Council Contingency 8 6.8. Long-Term Development Plan for the Edmonton Convention Market 9 7. RESPONSES TO COUNCILLOR INQUIRIES 9 7.1. Subdivision of 50 Foot Lots (S. Mandel) 9 7.2. Decentralization of Administration Offices (E. Gibbons) 10 8. PRIVATE REPORTS 11 8.1. Settlement of an Expropriation Claim North LRT Extension Downtown to NAIT 11 8.2. Request for Direction to Fill Vacancy - Residential Tenancy Advisory Committee 11 9. NOTICES OF MOTIONS 11 10. ADJOURNMENT 12	Carried Carried See Minutes See Minutes See Minutes See Minutes None None Carried Carried Carried Carried Action Action Carried Carried Carried Carried Action Carried Carried Carried Carried Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 2

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1. Select Items for Debate 3

2.2. Requests to Speak 3

2.3. Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5.1. Policy C556 Sustainable Purchasing Annual Update 4

5.2. Surveys Ranking Municipalities (K. Leibovici) 4

5.3. Seniors Zone (S. Mandel) 5

5.4. Coordination of the Citizen Satisfaction Surveys 5

4. REPORTS 5

6.1. Metropolis - A New Winter Festival 5

6.2. Working with the Edmonton Based Financial

Institutions 6

6.3. Impact of Alberta Building Code Changes 7

6.4. Advertising Strategy for Funding Available to

Support Public Art in Public Places 7

6.5. Boyle Renaissance Development Association Master

Agreement 7

6.6. Responsible Hospitality Edmonton Service Package

Work Plan - Jasper Avenue Entertainment Working

Group Implementation Plan 8

6.7. McDougall United Church - Request for Council

Contingency 8

6.8. Long-Term Development Plan for the Edmonton

Convention Market 9

7. RESPONSES TO COUNCILLOR INQUIRIES 9

7.1. Subdivision of 50 Foot Lots (S. Mandel) 9

7.2. Decentralization of Administration Offices (E.

Gibbons) 10

8. PRIVATE REPORTS 11

8.1. Settlement of an Expropriation Claim North LRT

Extension Downtown to NAIT 11

8.2. Request for Direction to Fill Vacancy -

Residential Tenancy Advisory Committee 11

9. NOTICES OF MOTIONS 11

10. ADJOURNMENT 12

Carried

See Minutes

None

Carried

Action

Carried

Action

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

Mayor S. Mandel called the meeting to order at 9:34 a.m.

1.2.

Adoption of Agenda

Moved D. Iveson:

That the February 9, 2011, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.3. Impact of Alberta Building Code Changes

6.8. Long Term Development Plan for the Edmonton Convention Market

8.1. Settlement of an Expropriation Claim North LRT
Extension Downtown to NAIT - (Private)

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

1.3.

Adoption of Minutes

Moved E. Gibbons:

That the January 26, 2011, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

1.4.

Protocol Items

Welcome to George Luck School (S. Mandel)

On behalf of the Committee, Mayor S. Mandel, welcomed the students from George Luck School, and their teacher, Ms. Bruins.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.7, 6.8, 7.1 and 7.2.

2.2.

Requests to Speak

Moved D. Iveson:

That the Committee hear from the following speakers and that the speakers for item 6.7 be heard in a panel:

6.1 Metropolis – A New Winter Festival

*G. Albi, Events Edmonton

6.7 McDougall United Church - Request for Council Contingency

*J. H. Weinlick, McDougall United Church

*G. Greenough, McDougall United Church

7.1 Subdivision of 50 Foot Lots (S. Mandel)

*D. Kelly

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

2.3.

Requests for Specific Time on Agenda

Moved D. Iveson:

That the following item be made time specific at 10:30 a.m.:

6.7 McDougall United Church - Request for
Council Contingency

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

There were no reports released early as part of this agenda.

STATUS REPORT

5.1.

Policy C556 Sustainable Purchasing Annual Update

Moved D. Iveson:

That the revised due date of February 24, 2011, be approved.

Corporate Svcs.

Due Date: Feb. 24, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

5.2.

Surveys Ranking Municipalities (K. Leibovici)

Moved D. Iveson:

That the revised due date of March 23, 2011, be approved.

Finance & Treas.

Due Date: Mar. 23, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

5.3.

Seniors Zone (S. Mandel)

Moved D. Iveson:

That the revised due date of the April 13, 2011, be approved.

Planning & Dev.

Due Date: Apr. 13, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

5.4.

Coordination of the Citizen Satisfaction Surveys

Moved D. Iveson:

That the revised due date of April 13, 2011, be approved.

City Manager

Due Date: Apr. 13, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

REPORTS

6.1.

Metropolis - A New Winter Festival

D. H. Edey, General Manager, Corporate Services Department, made a presentation.

Moved D. Iveson:

That the Committee hear from J. Mahon, Executive Director, Edmonton Arts Council.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

G. Albi, Events Edmonton, made a presentation and answered the Committee's questions.

J. Mahon, Executive Director, Edmonton Arts Council;
D. H. Edey, General Manager and R. Marchak, Corporate Services Department; S. Farbrother, City Manager; and
A. Sinclair, City Clerk, answered the Committee's questions.

Moved D. Iveson:

That Executive Committee recommend to City Council:

That a one-time grant of $215,000, less any grants received through the Edmonton Arts Council's winter festival grant program, consisting of $150,000 in cash and $65,000 in civic services, be provided to Events Edmonton for the 2011-2012 Metropolis, a new winter festival, subject to entering into an agreement satisfactory to the City Manager (Source of Funds: Internal Resources).

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.2.

Working with the Edmonton Based Financial Institutions

R. Rosychuk, Finance and Treasury Department; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

Moved S. Mandel:

Attracting and Sustaining Finance, Insurance and Real Estate Industry
That Administration provide a report to Executive Committee on collaborating with Edmonton Economic Development Corporation to attract and sustain, the finance, insurance and real estate industry, to the city of Edmonton.

Finance & Treas.

Due Date: May 11, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.3.

Impact of Alberta Building Code Changes

S. Mackie, Planning and Development Department; and
K. Block, Community Services Department, answered the Committee's questions.

Moved E. Gibbons:

That the February 9, 2011, Planning and Development Department report 2011PCP009 be received for information.

Planning & Dev.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.4.

Advertising Strategy for Funding Available to Support Public Art in Public Places

Moved D. Iveson:

That the February 9, 2011, Planning and Development Department report 2011PPP006 be received for information.

Planning & Dev.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.5.

Boyle Renaissance Development Association Master Agreement

Moved D. Iveson:

That the City Manager be authorized to negotiate the definitive terms of a Master Agreement with the Edmonton Young Men’s Christian Association and the Boyle Renaissance Development Association substantially on the terms and conditions outlined in Attachment 1 of the February 9, 2011, Planning and Development Department report 2011PHB101, and that the Master Agreement be in form and content acceptable to the City Manager.

Planning & Dev.
City Manager

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.6.

Responsible Hospitality Edmonton Service Package Work Plan - Jasper Avenue Entertainment Working Group Implementation Plan

Moved D. Iveson:

That Executive Committee recommend to Council:

That the approved 2011 budget of $250,000 be released to allow the Implementation Plan to proceed.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.7.

McDougall United Church - Request for Council Contingency

J. H. Weinlick and G. Greenough, McDougall United Church, made presentations and answered the Committee's questions.

S. Farbrother, City Manager; S. Mackie, Planning and Development Department; and D. H. Edey, General Manager, Corporate Services Department, answered the Committee's questions.

Moved S. Mandel:

That Executive Committee recommend to City Council:

1. That a grant of up to $100,000 be allocated to the McDougall United Church, as a significant unique and historical community asset, to cover costs of the re-roofing and repairs with funding from the 2011 Council Contingency Fund.

2. That Administration:

       a. work with McDougall United Church to pursue a
     historical resource designation and if successful, the
     funding be transferred back into the Council
     Contingency Fund

b. provide a status report back to Executive Committee.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

6.8.

Long-Term Development Plan for the Edmonton Convention Market

R. Gilbertson, President and CEO, Edmonton Economic Development Corporation, made a presentation and answered the Committee's questions. D. Kane and
M. Fitzpatrick, Vice-President and General Manager, Edmonton Economic Development Corporation; and
S. Farbrother, City Manager, answered the Committee's questions. Copies of a document presented by
R. Gilbertson were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved D. Iveson:

That the February 9, 2011, Edmonton Economic Development Corporation report 2011EEDC01 be received for information.

EEDC

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

RESPONSES TO COUNCILLOR INQUIRIES

7.1.

Subdivision of 50 Foot Lots (S. Mandel)

C. Raftis, Planning and Development Department, made a presentation.

D. Kelly made a presentation and answered the Committee's questions. Copies of a document presented by D. Kelly were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

C. Raftis and S. Mackie, Planning and Development Department, answered the Committee's questions.

Moved S. Mandel:

Subdivision of Residential Lots 50 feet or greater

That Administration provide a report to the June 15, 2011, Executive Committee meeting with a review of the tools, options and implications of a possible amendment to allow for the subdivision of residential lots that are 50 feet (15 metres) or greater in RF2, RF3 and RF4 zones, and information on initial public consultations.

Planning & Dev.

Due Date: Jun. 15, 2011

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

7.2.

Decentralization of Administration Offices (E. Gibbons)

M. Koziol, Acting General Manager, and R. Daviss, Asset Management and Public Works Department, answered the Committee's questions.

Moved E. Gibbons:

That the January 26, 2011, Asset Management and Public Works Department report 2010PW4122 be received for information.

AMPW

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

PRIVATE REPORTS

8.1.

Settlement of an Expropriation Claim North LRT Extension Downtown to NAIT

Moved D. Iveson:

1. That the settlement of the expropriation claim as outlined in the February 9, 2011, Corporate Services Department report 2011COLO07, be approved.

2. That the February 9, 2011, Corporate Services Department report 2011COLO07 remain private pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

8.2.

Request for Direction to Fill Vacancy - Residential Tenancy Advisory Committee

Moved D. Iveson:

That Executive Committee recommend to City Council:

1. That the individual named in Attachment 1 of the February 9, 2011 Corporate Services Department report 2011COC027, be appointed to the Residential Tenancy Advisory Committee for the term ending December 31, 2011.

2. That the February 9, 2011 Corporate Services Department report 2011COC027 remain private until approved by City Council, pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

In Favour:

Carried

S. Mandel, A. Sohi, E. Gibbons, D. Iveson

Absent:

J. Batty

NOTICES OF MOTIONS

Mayor S. Mandel asked if there were any Notices of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 2:40 p.m.

______________________ ______________________

Chair City Clerk