EXECUTIVE COMMITTEE

MINUTES

March 23, 2011 – River Valley Room

PRESENT

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, B. Henderson, D. Loken, K. Leibovici, L. Sloan, T. Caterina
S. Farbrother, City Manager
J. Charchun, Office of the City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 2 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1. Select Items for Debate 3 2.2. Requests to Speak 3 2.3. Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3 5.1. Incentive-based (flex-cap) Policy 3 5.2. Concentration of Poverty and Subsidized Housing Within Areas of the City 4 5.3. Re-balancing Non-market Housing 4 5.4. Business Options to Assist the True Buddha School - Chin Yin Buddhist Society 4 6. REPORTS 5 6.1. Residential Tenancy Advisory Committee 2009 - 2010 Activity Report 5 6.2. Capital Region Economic Roadmap Update - Presentation by the Capital Region Board 5 6.3. Notice of Intention to Designate - Northern Alberta Pioneers and Descendants Association Cabin as a Municipal Historic Resource 6 6.4. Jasper Avenue New Vision - Consultant Professional Services Agreement Amendment 6 6.5. Delegation of Authority Semi-Annual Report (July to December 2010) 6 6.6. Churchill Square Development Options 7 7. PRIVATE REPORTS 8 7.1. Settlement of an Expropriation Claim - North LRT Extension - Downtown to NAIT 8 8. NOTICES OF MOTIONS 8 9. ADJOURNMENT 8	Carried Carried See Minutes See Minutes None See Minutes None None Carried Carried Carried Carried Action Carried Carried Referred Referred Action Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 2

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1. Select Items for Debate 3

2.2. Requests to Speak 3

2.3. Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 3

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 3

5.1. Incentive-based (flex-cap) Policy 3

5.2. Concentration of Poverty and Subsidized Housing

Within Areas of the City 4

5.3. Re-balancing Non-market Housing 4

5.4. Business Options to Assist the True Buddha School

- Chin Yin Buddhist Society 4

6. REPORTS 5

6.1. Residential Tenancy Advisory Committee 2009 -

2010 Activity Report 5

6.2. Capital Region Economic Roadmap Update -

Presentation by the Capital Region Board 5

6.3. Notice of Intention to Designate - Northern

Alberta Pioneers and Descendants Association

Cabin as a Municipal Historic Resource 6

6.4. Jasper Avenue New Vision - Consultant

Professional Services Agreement Amendment 6

6.5. Delegation of Authority Semi-Annual Report (July

to December 2010) 6

6.6. Churchill Square Development Options 7

7. PRIVATE REPORTS 8

7.1. Settlement of an Expropriation Claim - North LRT

Extension - Downtown to NAIT 8

8. NOTICES OF MOTIONS 8

9. ADJOURNMENT 8

Carried

See Minutes

None

See Minutes

None

Carried

Action

Carried

Referred

Action

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

Councillor J. Batty called the meeting to order at 9:32 a.m.

1.2.

Adoption of Agenda

Moved A. Sohi:

That the March 23, 2011, Executive Committee meeting agenda be adopted with the following changes:

Addition:

*7.1 Settlement of an Expropriation Claim - North LRT Extension - Downtown to NAIT

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

1.3.

Adoption of Minutes

Moved E. Gibbons:

That the March 9, 2011, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

1.4.

Protocol Items

Caernarvon School (J. Batty)

Councillor J. Batty welcomed the Grade 2 students from Caernarvon School and their teacher Mrs. B. Green.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.4, 6.5, 6.6 and 7.1.

2.2.

Requests to Speak

There were no requests to speak.

2.3.

Requests for Specific Time on Agenda

Moved J. Batty:

That the following item be made time specific as the second item of business:

            6.2       Capital Region Economic Roadmap
                        Update - Presentation by the Capital
                        Region Board

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

There were no reports released early as part of this agenda.

STATUS REPORT/AGENDA REVIEW COMMITTEE POSTPONEMENTS

5.1.

Incentive-based (flex-cap) Policy

Moved D. Iveson:

That the revised due date of June 29, 2011, be approved.

Planning & Dev.

Due Date: Jun. 29, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

5.2.

Concentration of Poverty and Subsidized Housing Within Areas of the City

Moved D. Iveson:

That a revised due date of June 29, 2011, be approved.

Planning & Dev.

Due Date: Jun. 29, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

5.3.

Re-balancing Non-market Housing

Moved D. Iveson:

That a revised due date of June 29, 2011, be approved.

Planning & Dev.

Due Date: Jun. 29, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

5.4.

Business Options to Assist the True Buddha School - Chin Yin Buddhist Society

Moved D. Iveson:

That a revised due date of November 16, 2011, be approved.

Planning & Dev.

Due Date: Nov. 16, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

REPORTS

6.1.

Residential Tenancy Advisory Committee 2009 - 2010 Activity Report

M. Allen, Former Vice-Chair, Residential Tenancy Advisory Committee, made a presentation and answered the Committee's questions. J. Downey, Residential Tenancy Advisory Committee, answered the Committee's questions.

S. Farbrother, City Manager; and W. Trocenko, Planning and Development Department, answered the Committee's questions.

Moved S. Mandel:

Strategy to Respond to Future Housing Needs in the City

That Administration return to Executive Committee with a report outlining a strategy to respond to future housing demand in the city, in response to anticipated economic growth; and include opportunities to increase rental supply.

Planning & Dev.

Due Date: Jun. 15, 2011

In Favour:

Carried

S. Mandel, J. Batty, D. Iveson, E. Gibbons,

Absent:

A. Sohi

6.2.

Capital Region Economic Roadmap Update - Presentation by the Capital Region Board

R. G. Klassen, General Manager, Planning and Development Department; and K. LeClair, Chief Officer, Capital Region Board, made presentations and answered the Committee's questions. S. Farbrother, City Manager, answered the Committee's questions.

Moved J. Batty:

That the March 23, 2011, Planning and Development Department report 2011PGM004 be received for information.

Planning & Dev.

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

6.3.

Notice of Intention to Designate - Northern Alberta Pioneers and Descendants Association Cabin as a Municipal Historic Resource

Moved D. Iveson:

That Executive Committee recommend to City Council:

1. That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment 1, of the March 23, 2011, Planning and Development Department report 2011PPP104, be served on the owner of the property occupied by the Northern Alberta Pioneers and Descendants Cabin located at 9430-Scona Rd. NW in accordance with Section 26 of the Alberta Historical Resources Act RSA 2000.

2. That the funding of $126,469.52 for this restoration project be provided from the Heritage Reserve Fund.

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

6.4.

Jasper Avenue New Vision - Consultant Professional Services Agreement Amendment

P. Ohm and O Elgalali, Planning and Development Department; and S. Farbrother, City Manager, answered the Committe's questions.

Moved S. Mandel:

Complete Explanation for Additional Funding – Jasper Avenue New Vision

That the March 23, 2011, Planning and Development Department report 2011PPP105 be referred back to Administration to return to Executive Committee with a more complete explanation on the need for additional funds for the Jasper Avenue New Vision consultant agreement.

Planning & Dev.

Due Date:

Apr. 13, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

6.5.

Delegation of Authority - Semi-Annual Report (July to December 2010)

S. Farbrother, City Manager; and D. Lajeunesse, Corporate Services Department, answered the Committee's questions.

Moved J. Batty:

Delegation of Authority – Revised Format

That the March 23, 2011, Office of the City Manager report 2011CMO002 be referred back to Administration to return to Executive Committee with a revised format of the information, including an itemization of the agreements approved by the City Manager, as outlined in Attachment 1 of the March 23, 2011, Office of the City Manager report 2011CMO002.

City Manager

Due Date: Apr. 13, 2011

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

6.6.

Churchill Square Development Options

D. H. Edey, General Manager, and R. Marchak, Corporate Services Department, made a presentation and answered the Committee's questions. S. Farbrother, City Manager, answered the Committee's questions.

J. Mahon, Executive Director, Edmonton Arts Council, answered the Committee's questions.

Moved J. Batty:

That Executive Committee recommend to City Council:

That the approved 2011 budget of $250,000 be released to allow Administration to enter into a management contract with The Edmonton Arts Council for the promotion and programming support of the Square.

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

Moved S. Mandel:

Administrative and Programming Expenditures related to Churchill Square

That Administration provide, for the April 6, 2011, City Council meeting, a report outlining all of the expenditures, both administrative and programming, related to the Square.

Corporate Svcs.

Due Date:

Apr. 6, 2011

City Council

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, D. Iveson, E. Gibbons

PRIVATE REPORTS

7.1.

Settlement of an Expropriation Claim - North LRT Extension - Downtown to NAIT

The Committee met in private at 11:37 a.m. pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 12:08 p.m.

Moved E. Gibbons:

1. That a settlement of the expropriation claim up to the amount outlined in Option C of the March 23, 2011, Asset Management and Public Works Department report 2011PW0661 be approved.

2. That the March 23, 2011, Asset Management and Public Works Department report 2011PW0661 remain private pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

AMPW

In Favour:

Carried

S. Mandel, J. Batty, A. Sohi, E. Gibbons

Opposed:

D. Iveson

NOTICES OF MOTIONS

Mayor S. Mandel asked whether there were any Notices of Motion. There were none

ADJOURNMENT

The meeting adjourned at 12:09 p.m.

______________________ ______________________

Chair City Clerk